In the various stages of commodity procurement, quality inspection, transportation, warehousing, sales, etc. in large supermarket chains, the promotion of signatures and seals is indispensable. The signing scenarios cover more than 20 business documents such as procurement, franchise, personnel, freight, finance, etc., with a wide variety of document types and a large number of signatures. By leveraging electronic signatures to achieve online signing and archiving, it will become a new driving force for supermarkets to reduce costs and improve efficiency. Scene highlights What documents do large supermarket chains need to sign?
Requirements Analysis
How difficult is it for large supermarket chains to "sign and stamp"? Some super large supermarket chain enterprises have thousands of stores nationwide, and it is difficult to supervise the documents signed by the store seals every day, who uses the seals, and whether the seal management system is implemented. The supply chain, investment promotion, and contracting business system is huge, and there is a high demand for signing contracts for various types of goods procurement, merchant settlement, and venue equipment leasing business. Paper contracts have long signing cycles, high costs, and significant safety hazards. Long term operation has accumulated a large number of contracts and documents that need to be stored, resulting in a heavy workload for manual archiving and high long-term storage costs. Although multiple management software such as SRM, ERP, OA, and franchise management systems have been deployed, signatures and seals have been kept offline, and signing costs have never been released, resulting in a disconnect between online and offline business operations.
Contract Lock Electronic Signature
"Two Steps" to Help Supermarket Chain Enterprises Resolve Signing Difficulties
First Step
Establish a Supermarket Chain Group Seal Control Platform
Solve Seal Control and Use Difficulties
Help Supermarket Chain Enterprises Establish a Unified Digital "Seal Control Platform", allowing the seals of Supermarket Group Headquarters and national chain stores to be uniformly managed, approved and called through one platform. Assist supermarket chain groups in implementing internal seal management systems, online monitoring and use of each seal, and solve the problems of signing efficiency and risk caused by multiple stores and seals.
[Click to view] Supermarket chain industry group type seal control platform, seal lifecycle management, unified approval and calling.
Step 2
Expand the existing management software of the supermarket
Electronic signature
Function
Solve the problem of electronic signature for specific business
electronic signature
, electronic template, data storage and other functions into the supermarket business operation process. Allow supermarket employees to access the contract lock electronic signature
page through existing management software without changing their existing office habits, and sign "purchase contracts, franchise contracts, investment cooperation contracts, freight bills, financial documents, etc." online, reducing supermarket operating costs and improving management efficiency.
(Application of Electronic Signature Integration in Supermarket Chain Enterprises) Scene Display 5 Core Businesses, 20+Electronic Signature Scenarios
01 "Electronic Signature for Product Procurement and Supply Business Documents" Document Type: Supply Contract, Procurement
Purchase contract, discount order, return order, expense order, receipt, supplier agreement, etc.
Contract Lock Electronic Signature Solution
Contract Lock Electronic Signature The system can be integrated with OA and SRM supplier management systems, providing standard contract templates for supermarket procurement signing. All signing and stamping processes in procurement can be directly accessed through electronic signature online signing in the management software workflow. Suppliers from various regions can receive signing notifications through mobile SMS links, authenticate their identities online, add electronic signatures and seals online, and sign hundreds of contract documents within 30 minutes.
For example:
1) Remote signing of procurement contracts and cooperation agreements with suppliers across the country
Online batch initiation of procurement contracts and agreement signing processes, suppliers can receive signing notifications via SMS, and the signing can be completed on mobile devices.
(Business system initiates signing process)
(Supplier mobile remote signing)
2) SRM system one click notification of supplier authentication
In the business system supplier information database, batch SMS notifications are sent to suppliers to upload materials and complete identity authentication.
(Batch Notification Authentication Identity)
3) Sign expense receipts, discount receipts, return receipts, and other documents online with suppliers
During the procurement, return, discount, and settlement processes, all types of documents need to be stamped and invoiced, with a large number of signatures. The efficiency of invoice issuance is related to the supplier's delivery and return efficiency. By integrating with the supermarket management system or SRM, the contract lock can initiate discount, return, and expense document signing applications with just one click in the business system. Both parties can call the electronic signature page of the contract lock through the business process and SMS link according to the signing requirements, sign documents online, promote financial invoicing, and improve delivery and return efficiency.
(One click call of the contract lock interface by the business system to initiate signing)
(Online signing of electronic discount forms)
▋ Click on the text below to view detailed signing plans and cases for supermarket procurement:
Xiangyang Good Neighbor: Over 4000 suppliers have achieved online signing, greatly improving procurement efficiency
a href=“ https://www.qiyuesuo.
Com/us/blog/2609237352798753205 ">Electronic signature+SRM system+bidding platform to assist supermarkets in digitizing the entire procurement process. Supplier digital identity authentication solution: online authentication+quick verification. Electronic signature for" investment and franchise business ". Document types: investment contract, alliance contract, brand entry contract, franchisee certificate, franchise application form, franchise intention letter, brand authorization letter, etc.
Electronic Signature
Solution
Contract Lock helps integrators with super franchise and investment business systems, creating a closed loop of "investment information release investment contract signing contract information storage" business, and promoting the realization of full electronic investment management. Merchants can submit their entry applications online, and once the enterprise meets the standards, the "electronic investment contract" signing process will be automatically triggered. The docking can be completed in a few minutes, relieving the pressure of manual management.
[Click to view detailed plan] Electronic signature for franchise business of chain brands, digitalization of the entire process from franchise application to signing and reconciliation 03 "Supermarket outsourcing business" electronic signature
Signing requirements: Similar to bidding business, in the process of store, store decoration, logistics commission, and procurement, the service provider is determined through outsourcing, and a "outsourcing contract" must be signed with the contractor during this period.
Contract Lock
Solution
Contract Lock supports integration with WeChat Mini Program to help retail enterprises build an online signing platform for contractors nationwide. The internal business system of the supermarket facilitates the initiation of contract issuance, and the contractor can receive and sign messages via SMS. The contract can be signed on the WeChat mobile platform, and the supermarket automatically stamps and archives the contract internally to accelerate service progress.
04
"Venue and Equipment Rental Business" Electronic Signature Signing Requirements: Various storefronts and equipment in large department stores often provide rental services to the outside world. For various installation, maintenance, and upkeep matters, it is necessary to sign a "lease contract" in advance to clarify the lease terms and service agreement. Contract Lock
Electronic Signature
Solution
Contract Lock supports integration of OA and ERP software, providing "electronic templates, digital identities, and electronic signatures" support for the signing of supermarket leasing contracts, achieving the integration of "electronic leasing contract production, filling, stamping, signing, and archiving".
Supermarket organizations use OA systems to approve lease contracts and batch stamp them, improving internal signing efficiency. External tenants can authenticate their identity through mobile SMS links, quickly sign and stamp online, and have the entire process automatically circulated and archived without the need for manual intervention.
05 "Supermarket Warehousing and Logistics Business" Electronic Signature Document Types: Waybill, Receipt, Inspection, Inbound, Outbound, etc.
Contract Lock
a href=“ https://www.qiyuesuo.com/?
source=12& Keyword=gw ">Electronic SignatureSolution
Contract Lock helps integrate ERP management software, providing standardized electronic templates for supermarket logistics documents and warehouse documents. The templates are applied online to generate electronic documents, and under process driven, SMS notifications are sent to signatories at all stages for online electronic signature. No need to carry paper documents with you, no need to search for signatures everywhere, authentic and trustworthy, efficiently promoting financial settlement and commodity inventory.
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