The home appliance industry is the largest manufacturing market in China, with consumption accounting for over 2% of total retail sales. For about 20-30 subsidiary companies; A large household appliance organization with more than 1000-3000 upstream and downstream suppliers and distributors generates over 1-3 million signatures annually for internal and external business, with various signing costs reaching over 5 million. It requires an average of 504 hours of processing signature and stamping work per year... The paperless and non face to face signing method of electronic signatures can significantly shorten the signing cycle of upstream and downstream, reduce costs, and improve business processes by more than 95%. The contract lock can provide a service that integrates seal control and electronic business signing for large home appliance organizations. Assist in establishing a seal control platform for unified management and use of seals, and standardize the seal usage environment; At the same time, it supports integration with existing business software of home appliance organizations to provide electronic signature services for the entire industry chain, eliminating the costs of paper, printing, express delivery, back and forth turnover, and manual communication in upstream and downstream business signing one by one

(Signing scenarios in the upstream and downstream business of the home appliance industry)

Electronic signature scenarios for 9 core businesses in the home appliance industry

Contract lock integrates with OA, ERP, procurement systems, logistics systems, order systems, financial systems, etc., allowing home appliance organizations to call the electronic signature application of contract lock within existing software processes, providing "identity authentication, electronic templates, batch signing, electronic signatures, electronic seals, and data storage" support for procurement, commissioned processing, warehousing, logistics, distribution, e-commerce sales, personnel, supplier financing guarantees, and financial reconciliation work, realizing online approval, electronic signing, automatic archiving and storage of business documents.

Scenario details:

01 Online signing of "material procurement documents" with upstream suppliers

including: purchase order confirmation form, supplier identity authentication, purchase contract, quotation, cooperation agreement, etc. There are many types of upstream material procurement in the home appliance industry, with multiple contract template styles and difficulty in standardization; Drafting during the signing process is cumbersome and requires a large amount of manual review work; And thousands of suppliers across the country can only sign paper contracts through express delivery, which not only makes it difficult to verify supplier identities in a timely manner, but also requires home appliance companies to bear a large amount of paper and express delivery costs; The signing cycle is too long, which affects the procurement timeliness.

>> ≫ Contract lock solution: Integrate and dock with SRM system and order system to create a convenient procurement electronic signing platform, ensuring that platform suppliers can connect contracts with real names; By utilizing business software processes, online approval of orders, contracts, quotations, and agreement documents can be achieved, with both parties signing contracts via SMS and files automatically archived.

(Initiate electronic signature application in the business system)

(Both parties sign the contract online, and the authenticity of the signature and seal can be verified)

Effect: Supports "batch initiation of signing" and "batch stamping", thousands of contract documents can be efficiently processed by only one person; Ensure that suppliers sign contracts with real name authentication, their identities are trustworthy, and cannot be denied; Shorten the originally 5-10 day signing cycle to be completed within 1 day.

a href=" https://www.qiyuesuo.com/us/blog/3063752073058455819?

source=12& Keyword=gw-dq230329 ">[Click to view]: Electronic signature case of Sichuan Changhong Holdings' procurement supply chain.

02 Electronic signing of "commissioned processing contracts" with manufacturers

Including: commissioned processing contracts, processing orders, etc.

The home appliance industry has strict manufacturing procedures and multiple production lines. In the process of order delivery, external outsourcing processing is often used to promote production. In this process, it is necessary to sign processing contracts and orders with the processors, and the efficiency of signing is related to the delivery time.

> >> Contract lock solution:

Integrate with production management software, embed standard electronic templates and electronic signatures into the commissioned processing flow. After the processing cooperation docking is completed, initiate the contract signing process in the business system, and the order data is automatically filled into the electronic template to create a signing process; The person in charge of the manufacturer's mobile SMS authentication identity and mobile contract signing.

Effect: Supports the simultaneous association of multiple documents in one process, and completes the signing of commissioned processing contracts and orders in one process.

03 Electronic signing of "authorization/ordering/discount documents" with distributors

Includes: product authorization agreement, distributor cooperation document, annual purchase order, sales discount agreement, red information form, etc. The cooperation between home appliance enterprises and distributors across the country relies entirely on contracts and documents to ensure safe and efficient signing, in order to ensure supply efficiency and financial security.

> >> Solution to contract lock:

The contract lock helps connect with the dealer management system or WeChat official account. On the basis of real name authentication, home appliance organizations can promote the electronic signing of dealers' "cooperation, authorization, ordering, discount, and settlement documents" on the midline of the business system, reduce human intervention, and improve the service efficiency of dealers.

Effect: expand business software and electronic signature function of official account; Implement real name authentication for dealers to sign contracts; Implement automatic drafting and remote signing of service process documents; Allow dealers to handle their needs remotely and independently.

[Click to view]: the case of electronic signature of authorization/ordering and discount documents in the business of GUANG QI BEN TIAN dealers.

04 Electronic signature for "e-commerce sales business" of household appliances

Including: sales data storage certificate for self owned e-commerce platforms; Third party e-commerce platform cooperation agreement, brand authorization sales agreement. E-commerce channels are one of the core channels for home appliance sales. Home appliance companies can improve their online sales system through their own e-commerce websites or by seeking third-party e-commerce partners. Such cooperation is mostly promoted through contracts, and paper contract documents are not only slow to sign, but also prone to forgery of authorization documents.

> >> Contract lock solution:

Docking with our own e-commerce service platform or internal OA office software can provide identity authentication and data storage support for internal e-commerce sales platforms, ensuring e-commerce sales compliance; At the same time, with the help of OA electronic processes, we can sign agreements and authorization documents with other e-commerce partners to ensure compliance, efficiency, and verifiability of online sales channel signing.

Effect: Real time data verification of sales business data on self owned e-commerce platforms, in compliance with national e-commerce management regulations, providing a basis for online sales;

The electronic signature for "Supply Chain Finance Factoring Business" for household appliances

includes: factoring contract, factoring application, loan confirmation letter, collection letter, accounts receivable transfer agreement, power of attorney, etc.

"Factoring" refers to the financial services provided by the factoring company, such as financing, accounts receivable collection, accounts receivable management, and bad debt guarantee, in commercial transactions where the buyer company purchases products or services from the seller company on credit. The seller company can transfer the outstanding "accounts receivable (i.e. buyer's credit)" to the factoring company. Large home appliance organizations often provide financing guarantees and factoring services to suppliers, and throughout the process, there are not only a large number of documents that need to be signed by both parties, but also high requirements for the standardization of signing.

> >> Contract lock solution:

The contract lock can integrate and dock the "factoring business system, WeChat official account", help home appliance enterprises create a 7 * 24 online factoring business processing window for suppliers, and on the basis of real name authentication, realize the electronic signature of the whole process of "factoring application, approval, form filling, signing, document transfer, loan release, and payment reminder", and effectively implement factoring requirements.

Effect: The data of the entire factoring service process is automatically stored, the service evidence is solidified, and the certification service can be provided at any time in case of disputes.

06 "Statement" electronic signature, efficient financial reconciliation

Large home appliance enterprises sign up to thousands of statements per month, which are sent to various places by financial express delivery to confirm statements with suppliers and distributors. Sometimes hundreds of statements are sent in one day, and in the end, they can only wait for the signatures to be sent back before financial settlement can be carried out.

Sometimes the parties involved are located in remote areas, making it inconvenient to send and receive express delivery, resulting in low reconciliation efficiency and slow payment collection. In addition, storing massive amounts of paper documents and searching for them in the future are both challenges.

>> ≫ Contract lock solution:

Integrated financial management software, providing "batch initiation and stamping, identity authentication, and data verification services" for financial reconciliation. Realize the digitization of the entire process of statement production, approval, signing, overdue payment collection, and archiving query.

(Initiate electronic signing of reconciliation statements in the business system)

(Mobile signing by suppliers and distributors)

Effect: Finance initiates batch reconciliation, thousands of reconciliation statements can be completed by just one person and one day; Real name authentication and signing of external distributors and suppliers; Support batch stamping; Electronic statements can be automatically archived without the need for manual organization.

[Click to view]: Details of the contract lock financial statement electronic signature scheme.

07 Electronic signature for "storage documents" of household appliances includes: inbound and outbound orders, delivery orders, transfer orders, return orders, replenishment orders, etc. In the process of warehouse management, the "inbound and outbound, inspection, transfer, and delivery" of goods are all driven by "signing". The large number of paper documents signed, complicated procedures, difficult storage, and easy forgery make the efficiency and safety risks of goods circulation in large home appliance organizations' warehouses constantly increasing, and urgently need to be optimized.

>> > Contract Lock Solution: The contract lock electronic signature system supports integration with warehouse management software, using business software as the basic operating platform to achieve "online document preparation, online approval, and mobile signing" for warehouse entry, inspection, adjustment, pickup, and shipment, enabling efficient circulation of goods. Automatically return signed documents to the business system for archiving, without the need for manual input or automatic association of business information, making warehouse management convenient and financial reconciliation more efficient.

  Effect: Electronic paper documents can be verified for authenticity; Warehouse personnel move and sign documents, drivers do not need to spend time waiting for signatures; Improve the efficiency of goods circulation; Inbound and outbound; Automatic data storage and traceability of processes such as picking up and adjusting goods.

[Click to view]: Details of the electronic signature scheme for contract lock storage files.

08 Electronic signature for "logistics and freight documents" of household appliances includes: electronic waybill, receipt confirmation, logistics cooperation agreement, etc. The waybill, receipt confirmation, and other documents are important basis for logistics settlement in the later stage, as well as for reconciling with distributors to determine logistics responsibilities. They often require signatures from multiple parties such as truck drivers, warehouse personnel, and consignees to take effect; Carrying paper documents with the vehicle is troublesome and easy to lose; The process of truck driver picking up and receiving confirmation always takes 1-2 hours for signature.

>> ≫ Contract lock solution:

Contract lock can be integrated with logistics system, order system, WeChat official account, etc., to create an electronic shipping document signing platform for truck drivers, warehousing personnel and consignee; The truck driver can initiate a signature application by opening their phone, and the responsible persons at each stage can approve and electronically sign it online. The entire process only takes a few minutes, improving the efficiency of cargo transportation and avoiding the trouble of drivers carrying documents with the vehicle.

Effect: Real name authentication and mobile signing of personnel at each stage; Drivers do not need to carry paper documents or wait for signatures; Automatic archiving of documents.

[Click to view]: Details of the contract lock logistics document electronic signature scheme.

09 "Personnel Document" Electronic Signature

Includes: labor contract, re employment contract, internship contract, collection of onboarding materials, confidentiality agreement, employee handbook, personnel certificate, etc.

Large household appliance organizations have high personnel turnover in major factories and branches, and HR has to spend a lot of time processing new employee onboarding and signing work. In addition, various personnel certificates have a high frequency of stamping and mechanized signing work, and if HR does not handle them in a timely manner, it will lead to accumulation and affect employee efficiency.

> >> Contract lock solution:

The contract lock electronic signature system supports integration and docking with OA, HRM, or ERP software, and can provide electronic signature support for the entire life cycle of personnel entry, transfer, and exit work. HR can initiate batch signing, employee mobile signing, and automatic contract archiving of various contract documents in the business system, eliminating the need for mechanized contract production, mailing, notification, and archiving processes and improving work efficiency. All kinds of certification documents can be processed independently and stamped online by employees logging into the office software. Electronic certificates can be downloaded within minutes without relying on HR, making it more convenient. Effect: Unified labor contract template; HR initiates bulk onboarding signatures; Automatic reminder for contract renewal upon expiration; Prove online self processing and automatic stamping; Collect and automatically archive employee onboarding materials online.

[Click to view]: Details of the electronic signature scheme for the contract lock personnel's entry, transfer, and exit documents.

Summary

Convenient and secure electronic signature applications can help large home appliance organizations solve the problems of seal control and use, achieve the goals of seal timeliness and cost control, resolve the troubles of paper, printing, mailing, manual verification, and manual archiving of millions of documents in the entire industry chain process, and promote cost reduction and efficiency in business processes by optimizing the signing environment.