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•  What problems have traditional printing methods brought to hotel business? How can the digital transformation of large hotels be combined with electronic signatures? How can electronic signatures bring about changes in hotel business management? How should large hotels deploy their own electronic printing control platform?

"4 Major" Stamp Demands, Difficulties in Stamping and Signing for Large Hotels   Appeal 1: For large hotels, especially chain hotels, with branches spread across the country and many employees, there is a high demand for various recruitment, procurement, and certification seals. The efficiency of using seals in different locations is low, and seal control is difficult. Appeal 2:

Digital transformation is imminent, but limited by physical seals, whether it is internal hotel management or external room booking services, signatures and seals can only rely on paper documents.

"Online processing" Transformation is difficult to promote. Appeal 3: In the traditional hotel model, guests are required to fill out a large number of paper forms and sign them by hand, whether they are checking in, booking a itinerary, or checking out. Not only is room service limited to the hotel front desk, but the daily paper cost of the hotel is also high.

Appeal 4: "Procurement" is one of the core businesses of hotels. All kinds of room supplies, food ingredients, equipment, and engineering maintenance need to be screened for suppliers nationwide. Due to the lack of electronic signature function in the hotel's online procurement system, contracts can only be sent to suppliers in various places by express delivery during the signing and procurement process, resulting in slow contract signing and high risks of signing.

② Electronic signatures are supported by real identities, ensuring that all types of stamped documents in the hotel are verifiable and recognizable, intelligently preventing risks associated with carrot seals , and improving contract security. ③ Strict identity authentication system utilizes facial recognition function combined with enterprise business license to ensure the authenticity of supplier, employee, and customer identities, improve screening efficiency, and reduce the risk of visa fraud.

④ A comprehensive data storage certificate can help hotels conduct timely judicial notarization, ensuring the authenticity and reliability of all transactions and consumption data. ⑤ Enable the hotel's existing business management software to have electronic signature capabilities, freeing employees from tedious paper contracts and completely simplifying paper, printing, mailing, and labor costs. "4" characteristic printing scenarios to meet the signing needs of internal hotel operations and room services

1. Hotel personnel management business: full process electronic entry, departure, transfer, and handover; (covering various personnel document signing requirements) For large hotels, especially chain hotels, with thousands of employees from management to service in stores across the country, headquarters personnel are busy every month helping new employees handle onboarding, sign personnel contracts, and renew contracts with old employees. ☑ Difficulties in signing: There is a high turnover of service personnel, and there is a high demand for new employees to join and for old employees to renew their contracts with seals. Manual drafting, stamping, and mailing by headquarters personnel require a lot of energy and effort

Time, it takes a week to sign back and forth from another location, and the signing efficiency cannot keep up with the frequency of joining. There is a high risk of contract expiration and non signing. In addition, there are many employees who need to issue personnel certification documents every day, and everyone has to consult HR about the format and urge the progress of stamping, which is slow in efficiency, tedious in work, and time-consuming. ☑ Contract lock solution: Contract lock electronic signature

Connected to personnel management system and OA office system, providing electronic signature services for hotel personnel at various stages such as recruitment, onboarding, on-the-job, job transfer, and resignation around the personnel management cycle, forming a fully electronic personnel management loop. Enable HR and hotel employees to initiate personnel stamping and signing through OA and HR management systems, and stamp electronic seals for various personnel contracts, agreements, and certificates in strict approval processes, reducing the labor contract signing process from days to minutes.

(Electronic signature scenario in personnel management)

2. Hotel material procurement business: automatic identification of supplier identity, electronic procurement throughout the entire process; (covering various procurement document signing requirements) The procurement of various daily necessities and entertainment facilities in hotel rooms not only involves large amounts of funds and quantity, but also requires high efficiency. ☑ Difficulty in signing:

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Pan style="font family: default bold (Microsoft Yahei/Apple Fang); font-size:14px; Many hotels have implemented "procurement information release and supplier information reporting" through procurement management systems, but it is difficult to confirm the reliability of supplier qualification information and quotation information in a timely manner. Due to the lack of electronic signatures, all procurement contracts, supplier service agreements, and inquiry forms in traditional procurement can only rely on paper documents to be mailed to suppliers offline, and the tedious and complex signing process prolongs the entire procurement time ☑ Contract lock solution:

The " Repair Report " and " Maintenance Record " are important recording materials in the process of equipment repair and daily maintenance, which can help hotels timely understand the status of equipment maintenance and upkeep.

☑ Difficulty in signing:

The "repair request form" must be reviewed and signed by the engineering management department before repair can be arranged. It involves multiple approvers from the repair requester, department leaders, and engineering management department. Offline circulation is not only slow, but also difficult to store and query the accumulated documents and materials over the past year. In addition, all types of equipment will be regularly maintained on-site by dedicated personnel and signed with "maintenance records", but the paper signature status is prone to ghostwriting and disorderly writing, resulting in high paper costs.

☑ Contract lock solution: The contract lock provides standard "electronic templates" and "

electronic signatures" services for documents and reports in hotel equipment maintenance and upkeep work by connecting to the hotel business management system. After various repair processes are reported, the information is automatically filled into the electronic repair form template, circulated for approval, and notified to the repairman for construction. The repairman can use a mobile application to report the construction situation and notify the inspector to sign and accept.

No need for cross departmental communication throughout the entire process, no need to carry repair orders with you, just a mobile phone can push the repair progress in a timely manner. (Application scenario of electronic signature for repair orders) 4. Electronic signature application in hotel room service: online check-in and check-out

In the past, guests need to fill out a large number of paper documents for check-in and check-out, which is not only cumbersome for guests to sign, but also has a large annual check-in flow and high paper cost for documents. In addition, storing paper documents consumes manpower and resources, and is difficult to access. It is difficult to efficiently retrieve a check-in record from several months ago.

☑ Contract lock solution:

It can be integrated with WeChat official account, applet and hotel official website to provide legal and effective electronic signature services for various online booking and check-out businesses.

With the popularity of" Internet plus "and" Online Office ",

Traditional paper documents are limited to the" Internet plus "environment, such as storage, difficulty in accessing, increasing cost of consumables, complex business processes, and low operating efficiency. Legal and convenient