In the process of large-scale and digital development, 99% of agricultural and animal husbandry enterprises may face difficulties such as high signing costs and low efficiency. Introducing electronic signatures has become an important choice for improving efficiency and reducing costs in the agricultural and animal husbandry industry, promoting online signing and automatic archiving of upstream and downstream business documents, and releasing millions of signing costs annually. The agricultural and animal husbandry industry generally faces difficulties in signing: For the complex and large-scale agricultural and animal husbandry industry with a complex industrial chain, its subsidiaries are often spread across the country, with thousands of seals. In the core business of daily "procurement, distribution, ordering, reconciliation, logistics, wholesale, warehousing, factoring, etc.", there are more than 20 types of documents that require signatures and seals, with a monthly signing volume of tens of thousands of copies. (Analysis of signing requirements for the entire agricultural and animal husbandry industry chain) Although OA, ERP, and financial business software have been launched, the signing is still offline, which means that there may be hundreds of internal and external documents queuing up at the headquarters every day for stamping
; 80% of the energy of business personnel is consumed in document stamping work every day; At least dozens of files are sent to suppliers and distributors across the country by express delivery every day; Every month, salespersons spend at least one-third of their time scanning and entering documents, organizing and archiving paper contracts; The average annual signing volume is about 600000 copies, consuming millions of paper and nearly one million in express delivery fees.
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>> ≫ Contract Lock
Electronic Signature System
: Help the entire agricultural and animal husbandry industry chain organization establish a Seal Control platform. Through integrated applications, electronic signatures, digital identities, electronic templates and other applications are embedded into the existing ERP, SRM, OA, logistics, finance, distribution and other management software of agricultural and animal husbandry enterprises, enabling specific business processes to be approved with seals and automatically archived, helping to achieve paperless management of the entire agricultural and animal husbandry industry chain. Allow employees of agricultural and animal husbandry enterprises to efficiently sign business documents with upstream and downstream suppliers, distributors, customers, logistics providers, truck drivers, warehouse personnel, factoring business applicants, etc. through a simple electronic process, without face-to-face contact, zero express delivery, and remote delivery.
↓ Please see the characteristic signing scenarios of the agricultural and animal husbandry industry:
1. Financial statement
Large agricultural and animal husbandry organizations sign up to thousands of statements per month, which are manually created by finance and sent to various places by express delivery. They confirm statements with suppliers, distributors, and customers, and sometimes hundreds of statements are sent in one day. Finally, they can only wait for the signatures to be sent back before financial settlement can be carried out. Sometimes customers are located in remote areas, making it inconvenient to send and receive express delivery, resulting in low reconciliation efficiency and slow payment collection. In addition, storing massive amounts of paper documents and searching for them in the future are both challenges.
>> > Contract lock electronic signing solution:
Integrated financial management software, providing "electronic templates, batch initiation and stamping, identity authentication, and document archiving services" for financial reconciliation. Realize the digitization of the entire process of statement production, approval, signing, overdue payment collection, and archiving query.
(suppliers, dealers, and customers check the statement signing message on the WeChat official account end)
· The financial opening business software generates an electronic statement with one click through an electronic template, and the reconciliation can be initiated within a few minutes in one process. Distributors, suppliers, or customers can receive electronic statements, sign text messages, authenticate identities online, verify data, sign and stamp electronically. The internal process of receiving pending documents in agricultural and animal husbandry enterprises, completing internal stamping in batches, does not require clicking or manually dragging one by one, the whole process only takes a few minutes. Signed documents are automatically returned to the financial software for archiving, without the need for manual scanning and uploading, and can be retrieved and accessed at any time.
View detailed scenario plans and cases:
• Remote signing of "account statements" for suppliers, distributors, and customers of agricultural and animal husbandry enterprises. 47 subsidiaries of Tangrenshen Group and 24000 customers use contract locks to achieve online signing. 2. "Procurement documents" for service materials such as feed, vaccines, pesticides, etc. include purchase contracts, inquiry letters, purchase orders, supplier cooperation agreements, etc. The procurement of various types of materials such as agricultural and animal husbandry feed, vaccines, equipment, etc. is complex in categories, with multiple contract template styles and difficult to unify; The drafting process is cumbersome and the remote signing cycle is long, which affects the delivery time.
>> ≫ Contract lock electronic signing solution:
View detailed scenario solution:
• Electronic signing scenario for agricultural and animal husbandry enterprise procurement business, SRM system integration, full lifecycle document electronic signing.
3. The "warehouse documents" of the product include: weighing list, inbound and outbound orders, etc. 1) Signing of the "warehouse weighing list" The "weighing list" is a packaging document that highlights the weight, size, total weight, and total size of each item and each specification item on the basis of the packing list. Not only is it a necessary document for the carrier driver to sign when picking up the goods, but it is also the main basis for the buyer to inspect the goods when receiving them. The signature of the warehouse weighbridge and truck driver is an important condition for the driver to load and pick up the goods. In the past, there were a large number of goods waiting to be weighed and shipped out every day, and the weighing staff could only manually fill in and create orders based on weighing and customer orders, while arranging for the on-board driver to sign, which was a heavy workload and paper consumption. In addition, it is difficult to confirm the identity of the pickup driver on site. Once there is a situation of proxy signing or impersonation, the goods may face the possibility of loss and difficult accountability.
>> > Contract Lock Electronic Signing Solution:
Through the integration of ERP business system, after the driver loads the vehicle and scales it on site, the warehouse management personnel enter the weighing data and capture the order information in the business system. The electronic scale sheet is automatically generated through the contract lock electronic template interface, and the driver is notified via SMS and facial recognition signing. Comprehensively simplify the process of document preparation, ensure the credibility of the pickup driver's identity, and guarantee the safe and efficient delivery of products.
(Mobile phone initiates electronic list signing - truck driver SMS link to sign document)
(Driver signs electronic scale form online)
2) Product "In/Out Form"
>>; > Contract Lock Electronic Signature Solution: The Contract Lock Electronic Signature System helps integrate warehouse management systems and financial software, enabling real name authentication for drivers and warehouse administrators, remote signing through SMS links, without the need for manual document creation or printing, drivers to carry it with their vehicles, and automatic archiving and recording without the need for finance to manually upload invoices one by one every day. While improving signing efficiency, comprehensively simplify the daily mechanization of the company's financial work.
4. Logistics documents for goods transportation:
including: waybill, shipping order, receipt, confirmation of receipt, carrier contract, etc.
1) Waybill
Waybill requires the signatures of the truck driver, goods warehouse administrator, and consignee to take effect, and is an important basis for daily settlement of agricultural and animal husbandry product logistics transportation business. In the past, after the goods were loaded onto the truck and shipped, the driver needed to carry them with the vehicle and sign in person with the warehouse administrator and customer. The signing time could not be agreed upon, which delayed the progress of shipment and receipt. At the same time, there is a risk of impersonation of receiving goods and loss of documents.
>> > Contract Lock Electronic Signing Solution: Seamless integration with logistics transportation systems and order systems, providing a convenient electronic signing platform for drivers, warehouse administrators, and consignees.
The driver departs the vehicle, and the system automatically generates the process of signing the freight bill. The signatories at each stage are authenticated with their real names and signed through SMS links, without the need for waiting for someone to sign or carrying it with the vehicle. It is automatically archived, efficient, safe, and loss proof.
View detailed scenario plan:
2) Outbound confirmation receipt
Receipt confirmation receipt records the actual quantity and date of receipt received by the customer, which is an important basis for later financial reconciliation and determining logistics responsibility. Customers need to sign confirmation after receiving the goods.
>> ≫ Contract lock electronic signature scheme: some external retailers quickly place orders on WeChat official account, synchronize order information with internal ERP system quickly, and call the contract lock interface to generate a confirmed receipt. After the customer receives the goods, they open WeChat to initiate a receipt confirmation and quickly obtain an electronic receipt confirmation form. After real name authentication and verification of the goods information, they can sign and stamp online, and the document will be automatically returned for archiving. The transportation is completed.
View customer application cases:
Guangxi Tianyuan and 20 subsidiaries have introduced electronic signatures to comprehensively improve the service efficiency of agricultural distributors.
5. Distribution and sales documents for agricultural products
include: distribution agency contracts, authorized pick-up orders, purchase orders, expense reports, discount orders, return orders, direct sales contracts, etc.
There are a large number of contracts and documents to be signed between agricultural product processing enterprises and national distributors and retailers to ensure efficient signing and timely cooperation and supply.
>> > Contract Lock Electronic Signature Solution:
Contract Lock Electronic Signature supports integrated dealer management system, order management system, logistics transportation system, and enterprise WeChat management software, helping to create a convenient electronic signature platform covering agricultural and animal husbandry enterprises, distributors, and retailers.
(Dealer contract online initiation and signing)
View detailed scenario plans and customer cases:
Dealer document online signing platform: easy to use seals, faster supply.
6. Featured factoring service documents
including factoring contracts, factoring applications, loan confirmations, collection letters, accounts receivable transfer notices, etc.
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argin-left:0px; Factoring "refers to the process in commercial transactions where the buyer company purchases products or services from the seller company on credit, and the seller company can transfer the outstanding" accounts receivable (i.e. buyer's credit) "to the factor to obtain financial services such as financing, accounts receivable collection, accounts receivable management, and bad debt guarantee provided by the factor; >> Contract lock electronic signature scheme:View detailed scenario scheme and customer case:
The contract lock digital trusted product integrates "digital identity, electronic signature, seal control, and electronic files" and supports the integration of hundreds of management software. Assist the entire industry chain organization of the agricultural and animal husbandry industry in establishing a unified seal control platform, expanding the electronic signature function of existing management software, creating electronic signature scenarios that are in line with business characteristics, realizing full digitalization of business approval, signing, and archiving, and helping agricultural and animal husbandry enterprises reduce costs and increase efficiency in management.
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