Contract Lock HR Electronic Signing Tool | Nearly 20 integrated HR software applications, efficient signing of "in, in, out" files

provides convenient electronic signing and automatic archiving management services for documents such as certificates, contracts, letters, notices, agreements, etc. in the entire life cycle management process of organizational personnel. In recent years, the application of electronic signatures in personnel work has gradually deepened, from "autonomous stamping of personnel certificates" to "popularization and application of electronic labor contracts". At present, electronic signing has been fully implemented for various levels of documents related to the recruitment, onboarding, on-the-job, job transfer, and resignation of enterprise employees, and the effectiveness of HR work can be seen.

Contract Lock Personnel Document Electronic Signing Solution

Contract Lock Electronic Signature System has rich experience in personnel electronic signing services. Currently, it has been integrated with nearly 20 personnel management software applications, providing convenient electronic signing and automatic archiving management services for documents such as certificates, contracts, letters, notices, agreements, etc. in the entire life cycle management process of organizational personnel. Assisted numerous medium to large organizations in optimizing 95.43% of personnel management costs and improving efficiency by 90%.

Highlights of the solution Integrated application: Experience in integrating nearly 20 personnel software applications Contract lock electronic signature supports integrated applications, which can be embedded into various existing personnel management software and OA systems of the organization, helping to expand the functions of management software electronic signature . Using existing management software as a unified operating platform, the contract lock function application interface can be easily called during the process to complete the signing. Without changing the original personnel office habits, achieve online approval, online signing, and automatic archiving of personnel documents. At present, the contract lock electronic signature system has been integrated with nearly 20 personnel management software applications.

(Note: The above is a partial list, ranked in no particular order.)

Signing Scenarios: Nearly 30 signing scenarios throughout the human resources lifecycle

Contract Lock Electronic Signature Multiple signing methods are provided for organizations, including "internal unilateral stamping, employee single signing, dual signing between the enterprise and employees, and tripartite signing of agreement documents", to meet the online signing needs of documents throughout the entire lifecycle process.

Recruitment

Interview registration form

Background check authorization letter

Employment notice/offer Employment New labor contract

Re employment agreement/internship agreement signing

Employment documents signing

(employee handbook, confidentiality agreement, non compete agreement, employment notification, etc.). HR uploads the required documents for onboarding in batches to attachments through a process, and employees complete the signing process with electronic signatures in one go.

Upload entry materials

(educational certificates, physical examination reports, resumes, etc.). At the same time as initiating the onboarding contract, HR can set relevant material requirements in the process attachment. Employees can simultaneously upload files, fill in information, and automatically collect and archive without the need for HR manual organization. Assist HR in automatically generating the 'Employee Roster' online.

On the job

Employee

Online self application for issuing "personnel certificates" : including "employment certificates, income certificates, work certificates, etc." can be independently applied for, automatically stamped, and downloaded online for use.

Renewal of labor contract: The system automatically reminds employees when their labor contract expires, and HR promptly initiates batch renewals. Employee information is automatically associated with the contract and does not need to be repeatedly filled in, simplifying work.. Salary adjustment application letter: Employees initiate salary adjustment applications online, and the system calls the contract lock interface to automatically generate the application letter, which is electronically signed online and efficiently approved.

Signing of employee follow-up investment agreements and equity incentive agreements: HR can initiate the signing process of agreement documents in bulk at once, with employee SMS authentication and electronic signature confirmation. Thousands of agreement signing tasks can be processed online by HR within 20 minutes.

Job Transfer

Job Transfer Notice and Position Change Notice are stamped online and distributed to employees; HR initiates a job transfer application online, and after approval, the system automatically stamps and sends a notification. Personnel transfer information confirmation form: HR initiates the information confirmation process online based on the transfer arrangement, generates an information confirmation form, and employees check the information online and sign it electronically for confirmation.

Online signing of transfer application handover form: HR initiates the transfer handover process, fills in the information of the transfer personnel and the handover person, and automatically sends a text message to remind both parties to electronically sign and confirm the work handover situation.

Resignation

Resignation Agreement Signing: Planned resigning employees initiate a resignation application through the business system, which is approved. The system automatically calls the contract lock interface to generate the resignation agreement signing process, signs and archives it online, and automatically processes resignation.

Self issued Resignation Certificate Online: Employees who have resigned can independently apply for a resignation certificate in the business system and automatically complete the stamping process without taking up HR time.

Function application: Convenient application helps HR sign efficiently

Electronic template library application: Pre sets templates for different personnel documents, drafts contracts, agreements, and certificates can be applied with one click, and generated automatically.

Contract expiration reminder: Conveniently configure the "termination date" of the contract, automatically remind when the labor contract expires, and prevent forgetting or missing signatures beyond the deadline.

Associate historical labor contract data: Historical contract information is automatically retrieved, allowing HR to quickly verify salary, position, and other related information.

Employee Information Import and Verification: HR imports the identity information and phone numbers of new and old employees in the background in advance, notifies employees in bulk to authenticate their identities in advance, ensures information reliability, and prevents contracts from being sent to the wrong person.

Batch contract initiation: For labor contracts, follow-up investment agreements, and other documents with a large number of signatures and multiple signing objects, HR can quickly import signatory information and initiate batch signing in one process without repeated operations.

Batch stamping of contracts: Labor contracts and other high-frequency signed documents that require enterprise stamping support one click selection and batch stamping to improve signing efficiency.

Scan code to sign contract: If the information of the signing party is uncertain at the job fair, a QR code can be generated for signing, and employees can scan it to automatically fill in the information and sign the contract online.

Designated Signing Location: By using "Designated Signing Location", the signing and stamping locations can be locked with just one click, improving signing efficiency and effectively preventing unauthorized signatures.

Automatic stamping of format files: After approval, format files such as certificates and notifications are automatically stamped online, reducing HR mechanization work.

Automatic recall of files sent to the wrong person: Supports "unverified recipient identity, files cannot be viewed or downloaded". If the wrong phone number or identity authentication is filled in the equity incentive documents, the system will automatically remind and HR will withdraw them with one click to prevent contract leakage.

Online convenient signature reminder: For expired or overdue documents, HR can perform one click signature reminder in the background, and the system will automatically notify employees via SMS to sign and keep track of the signing progress.

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