With the deepening of digital construction in universities, how to introduce electronic signatures to promote paperless campus management, assist school management, and improve student service efficiency has become one of the topics actively explored by many universities. >> &The Contract Lock Electronic Signature System helps to build a unified digital seal control platform for the whole school. By integrating it into the existing " Online Service Hall, Academic Affairs System, Student Affairs Service System, Archive System, Campus APP Application, etc." of the university, it provides digital identity, electronic signature, and electronic seal support to meet various business signing needs of the whole school and promote the gradual paperless management of the campus.
(Integrated application framework for electronic signatures in universities) Application display Campus type digital seal control platform display
Implement unified management of seals and support online signing of all university business
Universities achieve online unified management and approval calling of "electronic seal+physical seal". Each seal of each branch school and department can be uniformly produced, managed, authorized, used, and supervised through one system.
(Digital Printing Control Center)
img src=“ https://dl.qiyuesuo.com/image/d18ecddd31fe44c2a5b848fd8702a621.
(Data Intelligent Tracking Audit)
By integrating existing business software on campus, it meets various signing needs such as" unilateral use of seals on campus, self-service stamping by students/employees, and batch signing ", comprehensively improving the efficiency of campus signature and stamping.
>> Application effect: In the past, branch schools and colleges in different places had to run back and forth to get the school seal, which resulted in a long cycle. The campus management system can only handle business approvals and lacks online signing capabilities. The annual signing cost is nearly one million, and it is difficult to optimize the costs of paper, printing, express delivery, and labor.
• When college leaders are on a business trip, they cannot sign or stamp, and cannot wait for urgent matters. The number of enrollment and graduation signatures has surged, and there is a lot of pressure on manual stamping, resulting in missed or forgotten signatures.
Now
• Log in to the campus service system to initiate seal approval, and authorize the use of the seal with your phone within
a few minutes
. Quick integration, after approval, the process synchronously calls the contract lock, electronic signature, and signing.
• Document Process driver Signing, zero paper, zero printing, zero express delivery, no need for manual intervention.
• Just use a mobile phone to handle and authorize in a timely manner, no need to wait for urgent matters. Batch issuance and signing of thousands of documents, even one person can easily handle peak periods.
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: Detailed deployment plan for the campus unified printing control center. Featured Scenarios
Scenario 1: Electronic Transcript Signing
Online Processing, Online Authenticity Verification
Contract Lock Electronic Signature System Integrated with University Academic Affairs System, Interconnected with Authoritative CA Institutions. With the help of digital identity, electronic templates, etc., students can quickly initiate transcript signing applications by logging into the school administration system remotely. Within a few minutes, they can remotely stamp, download, self process, and verify their transcripts online.
(Electronic transcript style)
>> Application effect:
Past
• Must go to school to handle
• Manual production, printing, and re stamping, with multiple procedures
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Default bold (Microsoft Yahei/Apple Fang); font-size:14px; Students frequently run errands and have long waiting periods
Electronic Seal , allowing graduates, internship units, and schools to sign employment agreements remotely online, eliminating multiple troubles such as running errands, manually typing seals, and mailing. Intelligent statistics of university employment data make it convenient for students, reduce the burden on universities, and easily welcome graduation season!
(Employment Agreement Online Signing)
>> Application effect:
In the past
• Temporary transfer of a large number of manual labor takes more than 3 months to complete the seal
• Students travel back and forth between school and internship units multiple times, making it troublesome to run errands
• Long term accumulation of graduation employment agreement files is difficult to store
• Graduation certificates and degree certificates are prone to missing or incorrect seals
• Manual statistics of employment agreement signing volume, heavy workload, and opaque data
Now
• One person can complete tens of thousands of certificate seals in batches within 3 days
• Graduates - schools - internship units sign agreements online, without the need to travel
• Graduation certificates One click issuance of
span style="font family: default bold (Microsoft Yahei/Apple Fang) through the academic administration system; font-size:14px; All graduates' employment information is automatically established into digital files. The intelligent statistics college has signed employment agreements and made employment data transparent. Click on the text to view the online signing plan for graduation season documents. Scenario 3: Electronic file archiving and signing. Online signature approval for archiving and transfer links. Universities need to archive nearly ten types of archive materials, including students, teaching, personnel, administration, party masses, scientific research, and equipment, in a timely manner every year. The contract lock electronic signature system integrates with the university's archive management system and school affairs management system, and can initiate archiving of both electronic and paper archives through the process. Approval, online signature and seal by archivists, comprehensively improving the efficiency of transferring and archiving university archives.
(Online signature and approval of archive archiving);
>> Application effect: Past • All files must be submitted to the archives in paper form
• The archivist needs to manually sign and stamp, which is inefficient and easy to lose
• There are many student files in the beginning and graduation seasons, and the archivist is under great pressure to sign
• Transcripts, registration forms, and other documents in the school management system must be printed and sent to the archives for signature and archiving
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An style="font family: default bold (Microsoft Yahei/Apple); font-size:14px; Paper files need to be scanned and uploaded to the system.
Electronic seal Generate proof and send it to the applicant via email, completely eliminating paper.
(Check and refer to electronic proof)
>> Application effect: In the past, reports were as few as a few hundred or even thousands of pages, with high paper costs, serious accumulation, and large signing volumes every year. Proof documents can only be retrieved, manually formatted, downloaded, printed, and stamped by reference personnel from authoritative databases.
Now
•
Automatically captures and checks system data, generates reports and proof files with just one click, without the need for paper.
• Automatic batch stamping of reports and certificates
, no manual operation required, online automatic archiving, reducing paper and labor costs throughout the year. Scenario 5: Electronic signature of proof documents self-service printing and downloading in the campus service hall
By connecting to the campus online service hall and self-service printing equipment, students can directly log in to the campus service hall for self-service processing of proof of enrollment, graduation certificate, student status certificate, file certificate, employee employment certificate, income certificate, etc., with automatic printing and downloading, anti-counterfeiting output, and improved efficiency of issuing commonly used format files. img src=" https://dl.qiyuesuo.com/image/193e09d1e4264a8a920add4b7cd9be67.
Now
• Students log in to the service hall, select the form template according to their needs, quickly fill in the information, and initiate the application with one click.
• Student application materials are automatically organized and summarized, and leaders can approve and sign them anytime and anywhere on their mobile phones to improve work progress.
• Electronic files
Automatic archiving , no space occupation, anytime, anywhere access to application and approval records. Scenario 7: e-sign financial reimbursement vouchers; approve documents in batches; improve reimbursement efficiency; connect campus financial management software; create online reimbursement and approval applications in combination with WeChat official account; mobile reimbursement of various activities and travel expenses; batch approval and e-signature confirmation on the mobile end of the financial director to improve financial processing efficiency. (Online Batch Signature Approval Document)
>>; Application effect: In the past, financial documents submitted could only be manually verified, signed and approved by financial cashiers and other personnel, resulting in a large workload and easy omission.
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