In the complex industrial chain of the automotive industry, collaboration between upstream and downstream links requires signatures and seals to be promoted. Whether the signing is timely and compliant directly affects the efficiency of business promotion, and improving the application capability of electronic signatures has become one of the important tasks for many car companies' digital transformation.

Contract lock electronic signature

Seamless integration with DMS dealer management system, logistics system, production system, financial leasing platform, and WeChat mini program, deeply applying the functions of "digital identity, electronic seal, electronic signature, electronic template, data storage, etc." to various core businesses such as " automotive parts procurement, vehicle transportation and warehousing, distribution authorization, car purchase, financial leasing, after-sales service, etc.", promoting the digital transformation of the entire automotive industry chain organization. (Covering the signing requirements of all links in the entire automotive industry chain)

30+signature scenarios for characteristic businesses
Promoting the comprehensive digitization of the entire automotive industry chain business

(Covering the signing requirements of all business links in the industry)

Distribution and sales documents:

Document types

: Car purchase contract, test drive agreement, new car purchase contract, insurance document, sales receipt voucher, special store car discount agreement, employee preferential car purchase agreement, loan agreement, sunshine agreement (integrity agreement), authorization agreement, statement, etc. Car sales include

Dealer agency distribution , as well as End customers purchasing , from vehicle manufacturers to 4S stores and authorized stores, the signing of sales documents and materials is related to the efficiency and sales volume of automobile circulation. >> &Solution: The contract lock helps integrate DMS dealer management system, CRM management system, and WeChat mini program to create an online signing platform for dealers and end customers, enabling online ordering and purchasing.

Paper signature vs electronic signature

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e:12px; Paper signing:

• The customer is in the final stage of signing and placing an order, but the leader is not on a business trip, and the waiting time is long, making it difficult to prevent running orders.

• The store has printed a large number of paper contract templates for use. If the content is adjusted, all of them will be invalidated, wasting paper.

• During the golden season, the store has a large customer flow and high order completion rate, with a large number of contracts waiting to be signed and stamped every day, which is inefficient.

• Dealers are spread all over the place, making remote signing difficult, slow progress in ordering and authorization processing, and poor service experience.

Electronic signing:

• Customers place orders by selecting cars with one click through WeChat mini programs. Sign contracts in the first time to improve store order success rates. Provide electronic contract templates for easy online editing and sharing, one click application of written documents, on-demand application, zero paper.

• Whether it's test driving or buying a car, there's no need to be in person. Apply online through the mini program, sign contracts remotely, and process efficiently. Distributors can apply for orders online, quickly sign electronic contracts and orders after approval, and ensure timely supply.

1) Appointment test drive file

Integrate electronic signatures seamlessly with the WeChat mini program or sales app of the car 4S store, enabling customers and salespeople to schedule test drives online, generate test drive agreements with just one click, and sign them online, achieving remote appointment. For example, business personnel can self book test drives through sales apps or customers can directly book them through WeChat mini programs, report test drive information, sign agreements on mobile devices, and efficiently process appointments.

(Online test drive initiated, business personnel sign and confirm)

img src=“ https://dl.qiyuesuo.com/image/5cd1bba7efd24161a5c7afba6e71cb79.

(Customer Mobile Signature)

2) Customer and Employee Purchase Documents

▶ Customer car purchase:

Help to connect with sales mini programs or online sales platforms, improve the online signing function for car purchases, provide real name authentication for customers, select car models online, fill in personal information, and initiate the signing of car purchase contracts. Leaders can move and sign anytime, anywhere, within 2 hours, making ordering more timely.

▶   Employee discount car purchase: For internal employees of car companies, electronic signatures can be integrated into business software for self-service online application. After review, the template will be automatically retrieved to generate a discount car purchase agreement. Real name authentication will be used for signing, online payment will be made, and payment notices stamped with electronic seals will be obtained to improve the efficiency of internal discount car purchase processing. For example, if the employee information review is approved and signed electronically online, the company can regularly complete contract stamping in bulk, unify processing, and improve the review progress.

3) Dealer agency distribution business documents

4S stores and authorized stores initiate agency or order applications through ordering windows such as mini programs, with real name authentication. After approval by the car company, authorization agreements and purchase orders are signed remotely on the mobile phone. Regular online reconciliation and settlement notifications are initiated, and efficient electronic signature confirmation is carried out to improve dealer service efficiency.

For example:

▶ Dealer settlement notice

Car companies need to regularly reconcile and settle accounts with dealers. Dealers across the country need to draft documents one by one, send them by express delivery, sign and confirm before purchasing settlement. This not only has a long cycle and high costs, but also makes it difficult to hold accountable and collect payments in case of fraudulent signatures.

Now, financial personnel of car companies can call contract lock templates through the business system, generate reconciliation and settlement documents with one click, initiate batch signing regularly, and dealers can remotely check and confirm with electronic signatures, making the entire process paperless and more efficient.

(Sign settlement statement online)

▶ Dealer car booking discount agreement

The information of "quotation, discount, service terms, etc." in dealer discount documents is often modified frequently, and paper contracts are repeatedly confirmed and modified by express delivery, which is troublesome and easy to lose or even be tampered with, making traceability difficult. Now, dealers can initiate discount car booking applications through the business system on their own. After the enterprise approves the application, the dealer will automatically stamp and sign it, and the agent and the car company will sign and stamp it in bulk after review, efficiently handling the agency car booking business and improving service efficiency. For example: 

>> > Customer case:

Suzhou Guanglong Group: 6 4S stores use unified seals online to achieve online signing of car purchase contracts

Parts procurement documents:

Document types:
Price agreements, refund and price difference agreements, purchase orders, purchase contracts, bidding documents, settlement statements, etc.

Various parts in automobile manufacturing require nationwide bidding and procurement, making it difficult to sign contracts, confirm orders, and documents with suppliers from all over the country. >> &Solution: Contract lock helps integrate OA and SRM management software to achieve "supplier identity authentication, preset electronic templates for contracts and document files, remote signature and stamping by suppliers and car companies" in automotive parts procurement business, saving the trouble of printing and express delivery, and efficiently processing batch signing work with hundreds of suppliers across the country.

Paper signature vs; Electronic signature

Paper signature:

• Annual procurement bidding documents can reach hundreds of thousands of copies , and the cost of paper printing mailing is high. There are many types of precision component materials, and the contract document style is complex. It takes a lot of time to communicate and confirm the content during the drafting process, and repeated revisions consume a lot of time. The signing cycle is long. The accumulation of procurement documents is severe, and the long-term management cost is high, making it difficult to query in the later stage. It is difficult to remotely confirm the identities of hundreds of suppliers across the country. If there are changes and they are not marked and updated in a timely manner, it is inevitable to fill in the wrong information in the contract, which requires repeated modifications. In addition, the risks of signing and tampering are difficult to prevent. Electronic signature:

• Online bulk signing initiated by hundreds of suppliers nationwide, completed online within 1 day. • Electronic templates support unified editing and management, and can be shared and used for various raw material procurement document templates. One click file generation eliminates the need for manual review, making document drafting efficient and standardized. All contracts and document files will be automatically archived and saved, and can be retrieved online. Unified input of supplier information into the system, with one click notification for real name authentication to ensure accurate information. At the same time, automatic verification of genuine intentions is performed during signing to ensure that the signature is genuine and effective. 1) Electronic signing of purchase contracts and orders

Docking with automotive manufacturers' SRM and other business software, creating an electronic signing and digital identity authentication platform for external component suppliers through an external supplier portal. Purchase orders, purchase contracts, and other documents initiate the signing process through the business system, and the pending messages are automatically synchronized to the supplier portal. Both parties can efficiently connect online and complete the signing within 2 hours. (Electronic signature scenario for purchase contract) Example:

·Initiate the signing process by calling the interface in the order management system.

(Business system call interface initiates signing)

· Component manufacturers sign electronic seals online through the supplier portal.

(Online call for electronic seal)

>>; > Click on the text below to view more electronic signature solutions for component procurement:

Electronic signature solutions for procurement business: With a trusted digital identity as a guarantee, achieve comprehensive digitization of inquiry, quotation, and signing

Electronic signature solutions for bidding: Real name authentication support, bidding evaluation notification signing comprehensive digitization

2) Electronic signature of material refund price difference agreement documents

Production material prices such as automotive parts fluctuate periodically, and each cycle, automotive manufacturers have to re sign price agreements and refund price difference agreements with component manufacturers, increasing the workload and cost of signing. The contract lock helps integrate the procurement system with the internal ERP software of the automotive company, supporting the online signing of "price agreements, settlement forms, and detailed tables" throughout the entire process of purchasing price compensation and refund business, and remotely completing price compensation and order settlement within one day. Business personnel initiate a new price agreement signing process in the procurement system, automatically apply templates to generate agreement files, and notify suppliers to sign online. The procurement settlement price in the business system is automatically updated based on the signed agreement, generating the latest settlement document. One process drives the refund price and settlement processing.

(Scenario for Signing Price Difference Documents for Component Procurement Refund) >>; &Customer Case:

Hande axle: Integrated procurement system, promoting electronic signature of procurement marketing after-sales documents

Logistics warehousing documents

Document types: Confirmation of entrusted transportation handover of commodity vehicles, logistics documents, delivery receipts, dispatch documents, warehousing documents, acceptance documents, etc.

>>; &Solution:

Integrate with warehousing and logistics management systems, allowing car manufacturers, logistics carriers, and dealers to connect with their pick-up and storage personnel online. Efficiently complete the signing of waybills, synchronize the status of waybills and signatures, and automatically archive documents to ensure that signatures are traceable, efficient, and secure.

(Online signing scenario for logistics documents)

Paper signing vs electronic signing

Paper signing:

• There are many paper documents that are easy to lose or damage , making management difficult. As an important voucher for driver settlement, the waybill not only needs to be carried with the vehicle, but also needs to be signed and confirmed by the warehouse and pick-up personnel. It is not only troublesome to wait for someone to sign, but also easy to lose. Electronic signature:

• All shipping documents are digitized, generated and signed online, and automatically archived . After the order is shipped, the logistics party creates an online waybill, and drivers, authorized store pickups, and warehouse personnel obtain the waybill online. After inspection, they sign and confirm it electronically to improve settlement efficiency. >> &Click on the text below to view the detailed plan:

a href=“ https://mp.weixin.qq.

Com/s/1NCdJaFBPoxhwHm8SjQaRw "> Logistics industry electronic signature solution: signing on platforms, branches, drivers, and main lines, reducing costs and increasing efficiency one step faster

Financial leasing documents

Document types : credit authorization letter, financial leasing agreement, loan contract, etc.

Users who purchase cars through installment payments on financial leasing platforms need to sign loan contracts with banks through financial leasing platforms when purchasing cars.

>> &Solution: For the current popular financial leasing and car purchasing business, Contract Lock supports integrated financial leasing platforms, providing user identity authentication, electronic signing, and data authentication support for financial leasing. The financing platform sends hundreds of agreements every day, completes internal stamping in batches within a few minutes, and mobile signatures through bank and customer SMS links, eliminating the need for individual notifications and comprehensively improving the car buying experience.

Paper signature vs electronic signature

Paper signature:

After the customer submits the paper application materials, the platform drafts the paper contract offline and sends it to the bank for stamping. After the signing is completed, it can be collected and sent to the customer again, with multiple turnover times, high costs, and long processing cycles.

Electronic signature:

Customers can report materials at any time with their mobile phones. After platform review, the bank and customer will automatically sign, and the process will be completed within 1 day. The entire process is guaranteed by trustworthy digital identity, with zero paper and zero express delivery.

After sales service documents:

Document type
: Vehicle inspection checklist, after-sales commission agreement, electronic settlement statement, maintenance agreement, extended warranty service agreement, maintenance task commission letter

>>; &Solution: Documents required for various after-sales services such as repairs and modifications can be initiated online through the business system. Contract locks provide electronic templates and electronic signature support, and customers and stores can complete the signing within 2 minutes online. Support one click viewing of warranty period, automatic reminder upon expiration, helping to improve after-sales service quality and enhance satisfaction. img src=" https://dl.

Paper signature:

• Paper service agreements are prone to loss and damage, and can become difficult to find over time, resulting in poor customer experience.

• Whether the warranty period has expired depends entirely on the customer's own discovery, and extending the warranty must be done on-site. Extending the warranty beyond the deadline is troublesome.

• Electronic after-sales service documents such as extended warranty agreements are issued to customers' accounts for easy access and download at any time..

• With the help of signing time settings, the warranty periodautomatically remindsof expiration, and timelyonline warranty extension, intelligent and more convenient..

Summary:

“ The electronicization of signatures and seals has become one of the important foundational tasks for the digital transformation of various industry organizations. Large scale industry organizations such as automobiles can greatly optimize internal signing costs, simplify business signing processes, promote upstream and downstream industry chain signing efficiency, and facilitate industry compliance and efficient customer service through the application of electronic signatures.

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