In the era of Industry 4.0, the clothing industry is gradually presenting small batch and customized services, the supply chain and customer system are gradually expanding, and the number of various document signings has increased significantly. Against the backdrop of the country's full promotion of digital transformation in the manufacturing industry, electronic signatures are deeply integrated with management software such as ERP to help large clothing enterprises improve their business electronic signing functions and accelerate the digital transformation of the entire lifecycle and industry chain, including procurement, production, marketing cooperation, franchise, leasing, distribution, ordering, logistics, and warehousing.

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What documents need to be signed in the clothing industry:

Contract lock electronic signature is fully integrated with commonly used management software in the clothing industry, such as ERP, SRM, HRM, OA, logistics management system, and warehouse management system, to achieve the comprehensive integration of "business data, electronic processes, and electronic signatures", and to create an electronic signing service platform that connects upstream and downstream organizations in the clothing industry, helping to digitize the entire industry chain of the clothing industry.

(Click on the image for better effect: Integrated application of electronic signatures in the upstream and downstream business of the clothing industry)

Internally

Help clothing enterprises achieve unified management of seals in branch offices and stores, allowing all employees to experience efficient, secure, and convenient signing through a system, enabling the company's seal management system to be quickly replicated and effectively reducing signing costs caused by organizational expansion and business expansion.

Externally

Enable online document circulation and electronic signing, allowing internal employees to sign contract documents with external suppliers, franchisees, distributors, and other partners without meeting in person or moving, thereby improving the operational efficiency of upstream and downstream business chains.

Clothing industry characteristic electronic signature scene

01

Procurement business documents

For business: signing scenes in procurement work such as fabric, process, equipment, and processing services. Starting from signing contracts to improve efficiency, we aim to shorten procurement cycles and costs, ensuring production efficiency and supply efficiency across various channels such as e-commerce, live streaming, and stores.

File types: purchase order, purchase contract, annual framework agreement, supplier identity authentication, material cooperation agreement, customized processing order, etc. In the past, with the rise of e-commerce, live streaming, and other channels, the refined and small-scale service characteristics of the clothing industry have become increasingly evident. The procurement of various fabrics, processes, and equipment has also gradually refined, and the supplier base continues to expand. In order to ensure production efficiency and sales supply through various platforms and channels, clothing companies are increasingly focusing on the efficiency and cost of supply chain signing.

In the past, various suppliers were spread across the country, with up to hundreds of them. Manual delivery of contract documents had to be arranged in a short period of time, and daily tracking was required to determine which documents had not been signed and which contracts had been sent by the other party. The daily workload was very heavy. In addition, the identity of suppliers can only be verified through offline on-site visits and inspections, which is difficult, inefficient, and carries high risks in procurement cooperation.

Now:    By integrating SRM, ERP and other management software, digital identity authentication and electronic signature applications can be integrated into upstream procurement business, allowing enterprises to notify suppliers in bulk to complete identity authentication in the business system, initiate procurement contracts and cooperation agreement signing processes online in bulk, and enable external suppliers to sign contracts remotely on their mobile phones, automatically archive contracts, and comprehensively improve the efficiency of supply chain signing.

(Batch initiation of stamping process)

(Online automatic stamping of electronic seals)

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Supplier identity online authentication and verification scheme. Detailed plan for electronic signature of procurement and bidding documents for fabric equipment.

02

Distribution cooperation and promotion

Targeting business: signing scenarios for brand distributor agency, franchise cooperation, ordering meetings, and marketing promotion. Starting from signing contracts to improve efficiency, we will advance the progress of agency, franchise, ordering, and promotion cooperation.

File types: Dealer Cooperation Agreement, Agency Agreement, Special Zone Distribution Contract, Franchise Contract, Retail Contract, Discount Agreement, Purchase Order, Franchise Certificate, Promotion Cooperation Agreement, Channel Cooperation Agreement, etc. In the past, during the period of brand expansion and development, franchisees, agents, and various live streaming and media platforms from all over the country could not do without contract signing. Especially in the spring and autumn ordering events, the large number of signed ordering agreement documents, high cost and low efficiency of paper contracts are no longer suitable for the development speed of clothing enterprises.

Now:

By integrating OA and ERP software, the signing of cooperation contracts and purchase orders can be easily initiated through a single signing process, achieving comprehensive digitalization of internal approval, stamping, external signing, and document archiving, simplifying operational costs in the rapid development of enterprises and improving cooperation efficiency.

(Business system initiates application - electronic template online stamping)

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com/mp/appmsgalbum? __biz=MzUzOTQ0MzgwMA==& action=getalbum& album_id=2574552345079005185& Scene=21 # wechat_dedirect ">Detailed plan for electronic signature for franchise and distributor agency cooperation.

03

E-commerce Cooperation Category

For the daily operation of self operated e-commerce platforms for clothing brands and the signing scenarios in third-party e-commerce platform cooperation work, a legal, effective, and verifiable signing environment is used to ensure the efficiency of authorization cooperation, effectively prevent counterfeiting, and improve the standardization of e-commerce.

File types: e-commerce channel cooperation agreement, brand authorization contract, trademark authorization contract, authorized sales certificate.

In the past:

E-commerce, as one of the core sales channels for clothing enterprises, must sign a cooperation agreement and obtain brand sales authorization during cooperation. The efficiency of signing and timely renewal of contracts will affect the efficiency of online sales.

Now:

By integrating with OA systems and e-commerce platforms, an e-commerce cooperation electronic signing portal is established to achieve online signing of cooperation agreements and authorization contracts, expiration reminders, comprehensively simplify manual workload, and improve contract document management efficiency.

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04

Store Management

For business: signing scenarios in the leasing, decoration, and other work of stores nationwide.

File types: venue rental contract, storefront decoration service contract, construction contract

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05

Personnel Management

For business: signing scenarios for employees' "in and out" work in clothing enterprise headquarters and major stores and production factories across the country. Liberate HR from mechanized work.

Document types: labor contract (new and renewed), personnel certificate, employee handbook, confidentiality agreement, training agreement, non compete agreement, etc.

In the past:

For large clothing companies, there is a high turnover of employees from management to stores and production factories. HR has to consider which people to arrange to sign contracts with every day, how the contract signing progress is, and which employee contracts have expired.

Summary