Online co signing of government and state-owned enterprise official documents - joint use of seals - automatic archiving, more convenient issuance and viewing

realizes the digitization of the entire process of document drafting, approval, signing, reddening, and distribution, and supports OFD electronic signature of official documents. Establish a digital document archive for government agencies and state-owned enterprises, allowing all official documents to be automatically archived, intelligently retrieved, and borrowed. The Contract Lock Trusted Digital Basic Product can be integrated with OA systems to provide "Trusted Digital Identity, Electronic Signature, and Digital Archive Management" applications for daily document management work of government agencies and state-owned enterprises. It enables every official in the digital office environment to undergo authoritative identity authentication, providing trusted identity support for document production, approval, signing, viewing, and borrowing operations;

Connect the last mile of digitalization throughout the entire process of official documents, realizing the integration of online drafting, signing, reddening, stamping, issuing, and archiving of official documents; Effectively reducing document backlog and lowering issuance costs, creating a trustworthy, effective, secure, verifiable, and traceable digital management environment for government and state-owned enterprises.

Application of electronic signature for official documents

1. Online signature of official documents in OFD format

Requirement:

Since the country advocates the localization of information and innovation, government agencies and state-owned enterprises need to sign official documents in OFD format in a localized format.

Contract Lock Application:

The contract lock electronic signature product has achieved comprehensive adaptation to domestic software and hardware. The intelligent UKey single electronic signature product supports OFD domestic format files and can achieve multi format file OFD format conversion. By loading the seal into the UKey device, it provides trusted signing services for government documents through plug and sign.

No complicated configuration process, simply open the desktop client, insert the contract lock UKey tool on one computer to easily sign OFD documents, and automatically save locally, which is safe and convenient.

(Desktop client quick signing)

2. Intelligent identity verification for document approval

Requirement:

For the release of confidential documents, major decisions, and other important information within government agencies and state-owned enterprises, there are strict responsibility and authority requirements in the approval process, and it must be ensured that it is operated by the leader himself to prevent information leakage and facilitate accountability.

Contract Lock Application:

By connecting to the OA office system, the trusted digital identity authentication and verification function of the contract lock is integrated into the corresponding approval process. Government agencies and state-owned enterprises can set encryption permissions for the approval process of official documents with high confidentiality requirements. When the relevant leaders approve and sign, the system automatically pops up an identity verification window. Scanning the code for facial recognition confirmation of identity is required to complete the approval.

Ensure my approval process, document information security, data authenticity, and facilitate accountability.

(Intelligent identity verification prompt pops up when submitting for approval)

3. Classification and decentralization of official document templates for convenient management

Requirements:

There are many types and styles of official documents within state-owned enterprises and government agencies, and various government units and subsidiaries even need to manage hundreds of templates, which is labor-intensive and difficult to edit and organize.

Contract Lock Application: In addition to providing standard format templates, the contract lock can also provide template hierarchical and decentralized management for organizations with large scales and multiple levels. Similar file templates only need to be set up to be shared across the entire group. At the same time, subordinate units and branches can independently maintain them, making it easy and effortless to call as needed at any time.

img src=" https://ossapi.qiyuesuo.

(Private Cloud Template Management Library)

4. Online co signature of multiple people for document approval

Requirement:

The issuance of official documents by state-owned enterprises and government agencies often requires joint signature and approval from multiple departments and levels of leaders. Offline co signature requires sending each document to multiple departments for on-site signing, which is difficult to coordinate time and has a slow turnover speed. In addition, in the online process oriented approval environment, there may be phenomena of fraudulent or proxy signatures, and once problems arise, it is difficult to hold accountable.

Contract Lock Application:

Contract Lock provides real name authentication and electronic signature services for organizational document signing by integrating with office software such as OA. Government agencies and state-owned enterprises only need to encrypt the signing process, and when it is transferred to the corresponding approver, the system will automatically activate facial recognition to verify the signatory's identity and quickly sign electronically.

(Online Countersigning Scenario)

Multiple departments can quickly complete signature approval in just a few minutes through a single process operated by themselves.

(Multi department, multi leader online countersignature)

5. Multi department, multi unit online joint use of seals

Requirement:

When official documents involve multiple departments, it is often necessary for multiple units of government agencies or state-owned enterprises to jointly stamp them in order to be effective and issued. Each unit may be located in multiple places, and issuing documents requires cross unit and remote signing, which is cumbersome and time-consuming offline operation.

Contract Lock Application:

Contract Lock is integrated with the OA system to enable electronic signature capability in the document issuance process. Through the joint document issuance process, organizations can quickly set up joint signing objects, configure the signing order through the contract lock, and after approval, the process will notify the corresponding units to stamp online. The signing will be automatically returned after completion, and cross departmental and cross unit signing of official documents can be completed online, effectively reducing the cost of joint stamping within the organization.

(Initiate joint signing process)

(Joint seal)

6. Help establish a digital archive of official documents

Requirement:

Many units require online archiving and management of official document information to meet daily queries and borrowing needs.

Contract Lock Application: The Contract Lock Digital Archive Management System provides full lifecycle archive management services, which can be integrated with OA systems to help governments and state-owned enterprises automatically collect document data and establish digital document archives in accordance with national archive management requirements.

(Digital Archive Library)

Archived official documents can be easily retrieved and viewed by internal personnel within a controllable range by granting document viewing permissions to archive administrators.

(Quick retrieval of archived official documents and archives)

All official documents and archives are intelligently screened and approved with one click through standardized borrowing management, ensuring a standardized borrowing process and archive security.

(Borrowing archives on demand)

7. Secure printing of official documents within authorized scope

Requirement:

In order to improve information security, government agencies have strict control over the number of printed copies of official documents to prevent overprinting and information leakage.

Contract Lock Application:

Contract Lock Anti Counterfeit Printing Service can help government agencies and state-owned enterprises achieve approval and authorization printing. Internal personnel who need to print the text information of official documents can report their printing requirements and number of copies through the process. The system is connected to an anti-counterfeiting color printing all-in-one machine and outputs files according to the authorized number of copies, ensuring consistency in the content of official documents and preventing indiscriminate or excessive printing.

Summary

Electronic signature applications have become an essential part of the digital transformation of many government agencies and state-owned enterprises. A convenient, secure, trustworthy, and domestically produced online signing environment ensures that official document information is tamper proof, data loss proof, theft proof, and fast query.