02  Online signing of software product "agent distribution"

03  "Dealer Ordering" Online Signing

File types: channel order form, annual order contract, discount agreement, etc.

Pain points of demand:

① Large software organizations have thousands of distributors, and they have to sign order contracts every year. If sales meet standards, sales discount settlement and signing discount agreements are also required. The signing of such documents directly affects the efficiency of distributor ordering and settlement.

② If relying solely on manual communication and express delivery, the signing cannot be completed and replenishment cannot be promoted, which affects the distributor's sales process.

③ In addition, tens of thousands of documents need to be classified and stored every year, which is difficult to manage, easy to lose, and difficult to query in the later stage.

Electronic signature solution:

Contract lock integrates with the dealer management system to provide electronic signing support for both parties in the dealer ordering and discount settlement process. It fully connects order data, approval process, and electronic signature , allowing online confirmation of order information, mobile signing, and efficient replenishment with dealers.  

(One click push of electronic contracts in the business system - quick view of signing status)

(Both parties sign the contract file online through the "signature button" in the business portal)

Implementation

•Order signing online, completed within 1 day, to avoid replenishment time pressure caused by signing.

• The order and discount agreement documents are fully tamper proof, supporting online authenticity verification, anti-counterfeiting, and fraud prevention, and standardizing sales data.

• Fully integrated with the dealer system, automatic capture of order, discount and other data, generation of standardized electronic files, no need for manual data filling, improving production efficiency.

04 "Bid Document" Electronic Signature

File Types: PDF Bid Document Signing, encrypted bidding, one click addition of saddle stitch seal, etc.

Pain points of requirements:

In the process of software product sales, bidding documents are one of the most common documents, which not only have many pages and high frequency of signatures, but also need to be stamped page by page to be effective. If paper documents are used for signing, a bidding document will have to be stamped hundreds of times, which not only increases the workload of stamping, but also easily leads to situations such as missing stamps, resulting in a cost consumption of several hundred thousand yuan per year.

Electronic signature solution:

Contract lock supports docking with the bidding management system, enabling one click addition of electronic seals and saddle seals to PDF electronic bidding documents online, without the need for manual flipping or dragging, saving the trouble of storing and transporting paper bidding documents and simplifying the bidding document signing process.

(Online bid preparation)

(encrypted bidding)

Implementation

• Can support online stamping of large-scale bid documents up to 1G.

After stamping the PDF electronic bid, it will automatically encrypt the bid to ensure the security and confidentiality of the bid content. • Comprehensive paperless bidding with dozens or hundreds of pages, reducing software product bidding costs. 05 "Project Service Document" Electronic Signature

Document Type: Project Requirement Confirmation Form, Implementation Plan, Project Acceptance Form, etc. Pain Point: In software product project implementation, the confirmation and acceptance of requirements and plans must be signed and confirmed with the customer. Over the course of a year, each subsidiary will generate a large number of project service documents, resulting in high paper consumption and document archiving costs. In addition, project acceptance documents are an important basis for installment settlement of expenses. The long signing cycle of paper acceptance documents often delays the efficiency of payment collection.

Electronic signature solution:

Contract lock supports integration with OA office system, connecting project information, approval process with

electronic signature

, and automatically generating electronic signature process for document files around the project implementation cycle. Software product customers can move and sign within 24 hours to improve project docking efficiency.

(Product Project Acceptance Form) 

Implementation

• Support online signature reminder , automatic SMS reminder for overdue signatures, efficient signing of project files, and improved docking efficiency.