Contract Lock Sharing: 60+Electronic Signature Scenarios Commonly Used in High Frequency Organizations
Currently, the application of electronic signatures is gradually deepening and refining. Contract locks continue to leverage their open integration capabilities and establish connections with over 500 software applications, jointly serving more than 1000 business scenarios. Various functional departments within the organization and various services in society are becoming increasingly convenient due to electronic signatures. Covering various functional departments such as personnel, procurement, sales, projects, administration, legal, and business, as well as common application scenarios of various industry organizations such as government agencies, banks, insurance, universities, hospitals, pharmaceuticals, engineering, real estate, automobiles, leasing, manufacturing, testing, law firms, aviation, logistics, and property management.
Welcome to experience detailed scenes
· Personnel onboarding signing;
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Includes: Coverage” Confirmation of employment offer, collection of new employee information, management of entry information, signing of contracts and agreements, electronic signing of over 10 required documents for entry, generation of employee roster, etc; 6 major functions.
Scenario: More than ten types of documents required for employee onboarding, including labor contracts, confidentiality agreements, non compete agreements, employee commitment letters, employee manuals, job descriptions, compliance rules, and informed consent forms, can be initiated and signed in bulk through a single process, with high HR efficiency during peak onboarding periods.
· Meeting documents of state-owned enterprises/listed companies;
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Includes: Meeting minutes, meeting minutes, meeting resolutions, important meeting notices, authorization letters, meeting attendance sheets, etc.
Scenario: Integrated with OA software, providing electronic signature services for documents and materials throughout the entire process of pre meeting, in meeting, and post meeting, supporting joint signing by multiple people and SMS signing, realizing the digitization of the entire process of automatic drafting, online distribution, mobile signing, and automatic archiving of meeting materials.
· Group Legal Review;
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Including: lawyer's letter, legal opinion, risk assessment opinion, authorization letter, compliance review of contract content, etc.
Scenario:Integrate OA system to help unify electronic templates for group business documents, assist legal personnel in intelligently comparing contract texts, marking contract modification traces, and conducting contract risk compliance reviews. Implement automatic reminders for contract expiration and overdue periods, assist legal personnel in intelligent legal review, and improve work efficiency.
· OFD administrative documents;
Scenario: Integrated with office software such as OA, providing OFD format conversion, reading, and signing services, realizing online intelligent drafting of official documents, automatic reddening, online countersignature, automatic stamping and distribution, encrypted transmission, one click archiving and saving, and full digitization.
· GSP First Camp Information
Includes: Enterprise business license, drug production license, drug business license, product qualification documents, quality assurance agreement, purchase and sales contract, product inspection report, etc.
Scenario: Integrated pharmaceutical enterprise marketing business system and various first business information exchange platforms, providing legal and effective electronic seal services for the first business information exchange of pharmaceutical companies, drug distribution companies, and drug purchasing enterprises. Nearly 20 types of first business information required by the country can be stamped with electronic seals by simply uploading them to the business system, promoting the digitization of the entire process of first business information stamping, exchange, drug release, and ordering and purchasing. 
strong data-tag-apply-id="strong-05E7d48b ">· Bidding Documents
Includes: Bidding announcement
Bid document Expert evaluation report
Q&A letter Bid winning notification and other documents signed online.
Scenario: Matched bidding platform, realizing online signing of bidding documents, expert real name authentication for online evaluation, supplier online application for UKey signature, real name authentication for bidding, promoting the full online compliance of bidding business.
· Large scale bidding documents;
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ht;">【 Click to view details 】Scenario: The contract lock electronic signature system can not only integrate with management software such as OA and HRM to provide electronic labor contract signing services for internal organizations, but also connect with the electronic labor contract platform built by local human resources and social security bureaus to achieve local organization electronic labor contract filing.
· Procurement business documents
Including:purchase contract, order, quotation, negotiation letter, supplier cooperation agreement, etc.
Scenario:Docking with SRM, OA and other management software, allowing organizations to remotely promote electronic signing with external suppliers on one platform, achieving supplier identity authentication, supporting mobile signing and batch stamping, and realizing the digitization of the entire process of procurement inquiry quotation negotiation signing.
· Confidential/urgent documents
Including: strategic proposal, cooperation agreement, bidding document, engineering plan, product plan, etc.
Scenario:For some confidential and urgent documents within the organization, Contract Lock provides a portable UKey tool electronic signature service, which can be carried with you, does not require a network, and is plug and play. It effectively verifies identity in critical signing processes and supports the signing of various formats such as OFD and PDF, effectively preventing file leakage.
· Electronic statement
Scenario:Integrate financial, SRM and other software systems to provide electronic templates and SMS signing services for regular reconciliation work between company financial personnel and suppliers, customers, and distributors. Business data is automatically written into the template, one click import of counterpart information, batch reconciliation is initiated, and remote signature is sent back. The originally 2-3 day reconciliation cycle has now been shortened to 1-2 hours.
· Logistics waybill
Including:shipping order, receipt confirmation, waybill, etc.
Scenario:Docking with logistics management software, or network freight platforms and provincial network freight monitoring systems, using WeChat mini programs to provide electronic signature services for platforms, shippers, drivers, and consignees. Drivers do not need to carry paper waybills and can sign during the shipping and receiving processes.
· Electronic accounting voucher
Includes: Payment vouchers, expense reimbursement forms, settlement forms, expense confirmation forms, loan slips, etc.
Scenario: Integrated financial management software, providing electronic accounting vouchers such as payment vouchers and settlement forms.
; Electronic document templates, electronic signatures, electronic seals, data storage certificates, seal approval, and document archiving; We provide integrated signing services to help organizations sign legal and valid electronic accounting vouchers online, ensuring safer accounting transactions.
· Archive filing and signing scenario: Integrated archive management system, online real name signature and approval by archive administrators in the contract filing process, automatic stamping of archive management special seals to complete archiving, achieving automatic classification, automatic circulation, online signing, and one click archiving of archive materials.
· House/Car Rental Contract
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Scenario: Integrated leasing service platform provides online contract drafting, batch initiation, mobile signing, and contract file archiving management services for leasing businesses such as houses, cars, and shops, promoting remote transactions and improving service efficiency.
· Dealer Business Documents
Includes: Dealer Cooperation Agreement, Framework Agreement, Order, Shipment/Receipt/Return Form, Entry Contract, Price Adjustment Announcement, Policy Announcement, etc.
Scenario: Integrated Dealer Business Management System, realizing dealer real name authentication, online production, approval, signing of cooperation agreements and documents, allowing retail, manufacturing and other industry organizations to quickly promote signing contracts with dealers nationwide.
· Investment and franchise documents
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Including: Franchise Cooperation Agreement, Brand Authorization Agreement, Franchise Application Form, Franchise Intent Letter, Franchise Contract, Delivery Authorization Letter, Product Purchase Order, Price Confirmation Letter, etc.
Scenario: In brand, supermarket, and park investment business, sales or investment personnel can draft various franchise cooperation agreements and authorization agreements online, notify franchisees via SMS to sign documents, perform real name authentication, and seamlessly integrate cooperation throughout the process.
· Project Acceptance Form
Scenario:Docking with the project management system, after the acceptance of various projects such as engineering, decoration, software services, etc., the implementation personnel can initiate the acceptance and signing process on their mobile phones using templates. SMS messages notify customers to authenticate their identity online and sign the acceptance electronically, improving project acceptance efficiency.
· Design drawings and schemes
· Various types of supporting documents
Including: income, resignation, employment, housing provident fund and other personnel certificates; Diagnosis, sick leave and other outpatient certificates; Common university certificates such as student status, educational background, degree, current enrollment, graduation, professional title, scholarship, etc; Proof of street community, etc.
Scenario:Docking with OA office and various business software, providing electronic templates and automatic stamping services for the signing of formatted certification documents, realizing self-service certification processing, resolving the problem of mechanized stamping, and achieving instant online certification opening.
· Legal documents
Including:rulings, decisions, judgments, litigation documents, mediation agreements, court transcripts, request letters, court announcements, litigation documents, awards, arbitration agreements, court notices, withdrawal notices, filing notices, judicial appraisal opinions, etc
Scenario:Help courts, arbitration institutions, etc. build a unified electronic signature and seal control platform both internally and externally, integrate with business software such as electronic file systems, case handling systems, arbitration service platforms, etc., and provide party identity authentication, remote signing, legal document storage, and online legal servicesOnline verification and other services to enhance the efficiency of legal services.
· Warehouse documents
Includes: Inspection form, inbound form, material requisition form, inspection form, outbound form, palletizing form, pick-up form, transfer order, weighing list, packing list, picking list, shipping list, replenishment list, inventory sheet, accompanying documents, etc.
Scenario: Integrated warehouse management software, based on business software as the operating platform, to achieve convenient warehouse entry, inspection, adjustment, pickup, shipment and other links; Online document preparation, online approval, and mobile signing upon arrival; Enable efficient circulation of goods.
· Special homework ticket
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· Electronic inquiry letter
Scenario: The contract lock is integrated with the bank confirmation system, and with the help of electronic templates and electronic signatures, bank inquiry letters are mass-produced and signed, shortening the processing cycle from 10 to 20 days to 1 day.
· Water supply/electricity/gas contract
Scenarios: Integrate the online business hall platform of water and electricity units, connect with WeChat official account, provide electronic contract signing channels for water and electricity services around the country, realize the digital intelligence of the whole process of online contract drafting, notification, signing and archiving, improve public service efficiency and reduce service costs.
· Insurance electronic policy
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Scenario: Docking with the online service platform of insurance companies, providing audio and video recording, electronic policy templates, identity authentication, and mobile signing services for policy signing, realizing online insurance application.
· Student transcript
Scene: Docking with the university affairs system and the Internet education institution service platform, providing electronic signature support for the electronic transcripts frequently used by students, and automatically sealing and issuing transcripts. At the same time, connect with the China Academic Degrees and Graduate Education Development Center (CHESICC) to support the verification of electronic transcripts from universities on CHESICC.
· Graduate Employment Agreement
Scenario: Support docking with universities; Student Employment Management System; To provide electronic signing services for universities, graduates, and employers, employment agreements can be signed online within 20 minutes, achieving full digitalization of employment registration, employment data analysis, and filing.
· Electronic prescription/medical record
· Outpatient medical certificate
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Sick leave certificate, diagnosis certificate Scenario:
Docking with hospital HIS information management system, connecting WeChat mini program and hospital self-service printing equipment to achieve diagnosis certificate and sick leave certificate; Online initiation, production, signing of approval opinions, and automatic stamping; The entire process is digitized, with patients downloading online and self-service downloading and printing as needed. · Bid bond
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Scenario: Integrated electronic letter of guarantee system, interconnected with local government public resource trading platform, providing bidding electronic letter of guarantee 7 * 24 hours for bidding enterprises in various regions; Online Instant Order” Service.
· Purchase/Test Drive Contract
[Click to View Details] Scenario: Help connect with car sales mini programs or online sales platforms, improve online signing functions for test drives and car purchases, provide real name authentication for customers, make online appointments for test drives, select car models, and fill in personal information to initiate the signing of car purchase contracts. Sign and place orders within 2 hours.
· Inspection and testing report
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Scenario: Docking with LIMS inspection and monitoring system, providing electronic templates and electronic signature support for report issuance, real name authentication for issuing electronic reports, no need for express paper documents, supporting online authenticity verification.
· Project Change Order/Visa
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Scenario: Integrated engineering project management system. During the change approval stage, project personnel can report change data and initiate change approval by opening their mobile phones. The relevant project leaders can approve online anytime and anywhere. Designers, engineering supervisors, and contractors can quickly check and sign SMS messages, authenticate their names online with electronic signatures and seals, and complete change approval within one day.
· Real estate registration electronic certificates and licenses
Scenario: Docking with the real estate registration system, connecting to WeChat mini programs, promoting the electronic signature of real estate registration electronic certificates and OFD documents, and providing convenient mobile query, certificate collection, and verification services for the public.
· Lawyer's letter from the law firm
Scenario: Connecting with Enterprise WeChat OA、 WeChat mini programs and other applications provide 24/7 online signing services for law firm lawyers, allowing them to efficiently issue lawyer letters even when they are not present or in person at the law firm.
· Property Service Contract
Scenario:Integrated property management system, helping to set up and manage property contract templates, realizing online drafting, batch signing, SMS notification signing, and automatic archiving and storage of property contracts through full digitization.
· Health Care Service Contract
Scenario:Integrated elderly care service system, health care service APP, mobile signing of labor service contracts by elderly care service institutions, seniors, and supervisors, efficient check-in.
· Purchase Contract for Commercial Housing
Scenario:Docking with real estate ERP software, connecting to WeChat mini programs, providing“ Purchase Contract for Commercial Housing; Mobile signing service, realizing“ House selection payment signing; Digitalization throughout the process.
· Aircraft electronic work card
Scenario:You can directly access the electronic work card systemThe integrated contract lock electronic signature application allows task line managers to enter real-time execution data and confirm execution results through electronic signatures by opening their mobile phones. This enables hundreds of managers across the entire line to work together in a streamlined manner through a single mobile phone, without the need to transfer paper documents and improving task execution efficiency.
· Financial loan contract
Including: Credit Authorization Agreement, Loan Contract, Guarantee Contract, etc
Scenario:Integrating automotive finance service systems, car buying apps, and other applications to help build a car loan service platform for China Unicom's 4S stores, car buyers, and automotive finance companies. Materials can be submitted online for car purchases, mortgages, and leasing loans, and loan contract documents can be signed in person. Loans can be disbursed within one day at the earliest.
· Commercial factoring documents
Including: factoring application form, factoring contract, guarantee payment notice, accounts receivable transfer notice, accounts receivable transfer agreement, written notice of factoring, business loan application form, loan confirmation letter, collection letter, etc
Scenario:Support integration“ Factoring Business System; 、 “ WeChat official account” Create a 24/7 online signing and convenient processing window for factoring services. Digitize the entire process of factoring application, approval, form filling, contract signing, loan disbursement, and debt collection. The signing can be completed in as fast as 20 minutes, and the loan can be disbursed within 1 hour.
· Documents on the entire process of personnel transfer in and out
Including: uploading attachments of employment materials, confidentiality agreements/non compete agreements and other employment documents, labor contracts, personnel certificates, confirmation forms for personnel transfer information, internship agreements, re employment agreements, personnel transfer tripartite agreements, etc.
Scenario: Through integration, functions such as identity authentication, electronic templates, electronic signatures, and data storage are embedded into the personnel business process, providing electronic signature and stamping services for the entire process of personnel entry, transfer, and exit documents. It supports HR batch initiation and stamping, achieving one click onboarding, automatic signing, automatic reminder renewal upon expiration, and self-service personnel certification.
The era of digitization has arrived, and the application of electronic signatures is ubiquitous. As a leading electronic signature and seal control service provider in the industry, Contract Lock will continue to deepen its business, accumulate experience, and enrich application scenarios, providing legal and effective intelligent electronic signature services for government agencies, central state-owned enterprises, and large organizations in various industries, and helping to implement digital scenarios!
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