Conference notifications, sign ins, minutes, and resolutions are efficiently signed with electronic signatures using contract locks, making it convenient to hold meetings

State owned enterprises, listed companies, universities and other public institutions are approaching the end of the year with various board meetings, shareholder meetings, party committees, special meetings, and seminars. The application of electronic signatures can help effectively deal with the troubles caused by signing and stamping various documents throughout the entire meeting process. Traditional meetings use paper sheets to transmit and confirm meeting information, inevitably resulting in the trouble of repeatedly printing, running errands to distribute materials, and signing meeting documents by express delivery. If there is a change in one part of the material, all of them must be invalidated and reprinted. Sometimes meeting minutes, records, and other documents require joint signatures from attendees. Paper documents are often transmitted back and forth between multiple people and locations, and can only be collected and archived after all signatures have been signed.

Contract lock Electronic signature supports integration with various software such as OA and mobile office applications, providing electronic signature and stamping support for various documents and materials required before, during, and after the organization meeting. It realizes automatic drafting of meeting materials, online distribution and circulation, mobile signature, and one click archiving, promoting paperless meetings.

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Pre meeting One click generation of regular files, making notifications, receipts, authorizations, and sign ins more convenient

/p> Pre meeting organizers can directly create standard format files and automatically generate online signing processes using the electronic template of Contract Lock in the office system, achieving automatic stamping and mobile signing, simplifying the regular stamping process for meeting documents, and making notifications, receipts, authorizations, and sign ins more convenient and compliant.

· Meeting Notice and Attendance Receipt Automatic Stamp Release Notice, Online Signature Feedback Attendance In the past, for important meetings such as board meetings and shareholder meetings, in order to standardize procedures, most organizers will release meeting notices with official seals in advance and confirm whether shareholders and directors can attend one by one. All communication records must be recorded before statistical confirmation can be made, which requires a lot of time and effort.

Now:

Contract locks can be used to create“ Meeting Notice and Attendance Receipt; The document template and signing process can be synchronized to the contract lock by opening the internal office system to enter participant information and initiating a meeting notification process, and synchronously creating a signature and seal process. Internal automatic stamping generates electronic notifications, and shareholders, directors, and other attendees can check their message notifications on their mobile phones. They can sign and provide feedback on their attendance status on the meeting receipt at any time. This enables automatic notification issuance and collection of attendance receipts, making it convenient and efficient.

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-family: Arial,Helvetica,sans-serif; ">· Authorization Letter

Real name signature of directors and authorizers, efficient authorization to attend on behalf

In the year-end board meeting, if a board member is unable to attend due to unforeseen circumstances and needs to delegate someone else to attend and exercise director's rights, an online draft can be prepared through the electronic signature system; Electronic Authorization Letter; The director and authorized representative authenticate their identity on their mobile devices, add electronic signatures online, and remotely complete the authorization.

Automatic data storage and recording throughout the process, Ensure that the directors sign and authorize with knowledge, and the processing procedures are more compliant and trustworthy , ensuring the compliance of the board of directors' procedures and the legal validity of pending documents.  

· Conference attendance sheet

Batch import of participant information, automatic generation of attendance sheet, scan code to sign

Large scale conference on-site attendance often involves crowds and queues of signatures due to the large number of participants, making order maintenance difficult. Through the application of electronic signatures, large-scale conferences with dozens or hundreds of attendees can directly import participant information in bulk through the electronic signature system. At the same time, with the help of the contract lock scanning and signing function, the electronic attendance sheet can be automatically loaded into a QR code, and attendees can scan and sign with their real names on site. In the process of signing, the contract lock supports assigning a signing location to each participant based on their name, according to the disorderly signature feature of multiple people on the conference attendance sheet, to help with strong data tag application id="strong-0dc489

90 ">One click positioning, automatic signature addition, prevention of disorderly signatures, convenient check-in, and standardized forms.

Voting and online real name registration are carried out during meetings, and results are automatically calculated.

In board meetings, shareholder meetings, and other meetings that require on-site voting and voting by participants, the application of electronic signatures can generate a real name voting process online. Directors and shareholders can submit their voting opinions and signature results in real time through their mobile phones, achieving automatic distribution and real-time voting

, automatic result statistics , which can be carried out at any time without delaying meeting time and improving decision-making efficiency. · The sentence is:; Directors and supervisors vote with their real names to submit their voting opinions, and the results are automatically counted, cannot be tampered with, and cannot be denied. For large groups that need to vote on investment plans, financial budget plans, or important personnel appointments and removals during meetings, a href=“ https://www.qiyuesuo.com/?

Source=12&keyword=gw-hywj241212 "rel=" noopener noreferer "target=" -blank ">Contract lock Electronic signature can provide“ Add voting opinions online and sign voting ballots with real names;. The person in charge will enter the names of the proposals that need to be voted on into the system, configure the voting opinions and specify the signature location through the contract lock electronic signature system, and notify the participants in real-time via SMS on site. The voters only need to make simple single choices to submit their voting opinions (agree, reject, avoid, abstain), saving the trouble of manual signature. After all voting submissions are completed, the system automatically calculates the voting results, saving the trouble of manual summarization; At the same time, all voting and signing results are guaranteed by genuine digital identities, and the signature results can be verified to ensure the credibility, non repudiation, and non tampering of the vote. · Meeting resolution document

Batch sending of resolution signing notifications, online signature and progress tracking For major decision-making matters, synchronous signing is required during the meeting; Resolution” In this case, the person in charge can directly import the information of the attendees in bulk into the system, designate a signing location for each director, supervisor, or senior management, and automatically generate a resolution signing process covering multiple people with the help of electronic templates. During the meeting, participants can preview the content of the electronic resolution document through the received SMS message, complete identity verification, and add electronic signatures to complete the signing. Save the trouble of transferring signatures back and forth between more than ten people for a document, achieve automatic circulation and archiving,

No need for manual intervention, efficiently promote resolution voting.

After the meeting, bulk signing of records and minutes, mobile signatures, and automatic saving are required. For major meetings, meeting records and minutes need to be used to record the meeting situation, and directors, shareholders, senior management, and other attendees need to sign one by one before archiving and saving. The application of electronic signatures can help achieve bulk signing, mobile signatures of attendees, and on-demand downloading and use. This allows the signing progress to be known, and records and minutes files to be automatically archived and saved, improving the efficiency of post meeting data management. Batch signing of records and minutes, mobile signature, automatic saving

· Meeting minutes/records

Batch initiation of signing, online co signing by multiple people, automatic archiving If paper documents are used for offline signing of meeting minutes/records, it is inevitable to send the documents to participants from various places by express delivery, sometimes requiring multiple transfers and a long time span. Through the application of electronic signatures, the person in charge will upload the organized minutes, records, and other documents to the OA system based on the meeting situation, import participant information in batches, and assign a signing location for each person online. Everyone can check the signing messages synchronously through SMS on their mobile phones, and the documents will automatically flow in the order of signing, promoting multiple people to sign online. At the same time, it supports“ One click return” Or sign it; Refusal of visa; 、 “ Opposing Opinion; Wait for the scenario, implement strong data tag apply id="

strong-715093fe">“ If one person rejects the visa, the document will automatically become invalid; ， Assist in flexibly responding to signing scenarios where the recorded minutes do not match the actual situation.

Not only can the signing process be visually monitored for signing progress, but anyone who hasn't signed can be easily identified; It can also automatically archive and assist in long-term storage after all personnel have signed, and can be downloaded, queried, and used at any time.

Summary

As a leading electronic signature and printing control platform service provider in the industry, Contract Lock can collaborate with various management software to provide integrated solutions around the signing needs of organizations throughout the entire conference process; Drafting, approval, authentication, signing, and archiving of meeting documents; Integrated intelligent services.

Help to achieve intelligent drafting of documents, batch initiation of signatures, online distribution of signatures, mobile phone printing at any time, and one click automatic archiving, efficiently cope with the peak period of year-end meetings, and make it convenient for multiple people to sign meeting documents online, comprehensively improving office efficiency.

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