The current management status of organizational entity seals;

[Seal theft] Seals cannot be carried with you. A slight mistake can result in the seal being misused, stolen, impersonated, or abused.

[Blank Seal] Before a leader goes on a business trip or vacation, they are required to sign many blank pages, and there is a potential risk of signing and stamping on blank pages.

[Human Relations Seal] There are many human relations seals, and people in large organizations who hold seals cannot escape from unknowingly sealing places that should not have been stamped.

[Private seal engraving] Lack of unified management, subsidiary companies and projects privately engrave carrot seals, and use them in violation of regulations. Once the seal is taken out of the office, it is difficult to monitor and is often accompanied by a dedicated person.

[High management cost] Sending paper contracts from other places is costly, inefficient, prone to loss, and carries a high risk of mailing seals.  

Secure and intelligent contract lock portable seal controller

Seals may pose certain security risks when taken out of the company or used within the company. Contract lock combines IoT, intelligent hardware, and encryption security technology to provide a portable and secure intelligent printing controller, helping enterprises solve printing problems. By installing the seal into a portable seal controller and receiving specific instructions, the seal can be activated to avoid risks such as seal theft and impersonation. The contract lock control device is equipped with a camera, which takes photos to confirm documents during stamping, making it easy to compare documents before and after stamping; It is also possible to control the number of seals, trace the seal user and seal location, making it easy for enterprises to keep track of seal information at any time.  

  The core functions and technical parameters of the contract lock portable printing controller;

Function structure of smart seal for contract lock

 

Contract lock portable printing controller usage process

  Lock your company seal into the contract lock smart hardware and connect it to the cloud management platform. The seal user can apply for the seal online through multiple channels such as the Contract Lock app and PC platform. The person in charge of approval receives the seal application in real time, and can remotely approve it in a timely manner even in other places. Authorization is granted, and only after intelligent unlocking can it be opened and used, achieving remote control and stamping. Take photos of the stamped documents and upload them to the cloud platform for archiving.  

 

Product Highlights of Contract Lock Portable Seal Controller

By using a portable intelligent seal controller, a controllable "smart lock" is added to enterprise seals, truly achieving strict control over all aspects of seal usage, allowing you to control seal usage information at any time - when to use it, where to use it, who stamped it, how many times to stamp it, and the true content of the stamped document;

1. Pre control - realize online seal approval and offline full process monitoring of seal use

Unified management of seal user authorization and seal approval process, only open usage permissions. Enterprise seals are locked into intelligent hardware devices in advance, and seal use requires sending an application through the cloud. The approver decides whether to open the "smart lock" of the seal to control the risk of seal use before use.

2. In process monitoring - real-time recording of seal content, uploading to the cloud for automatic archiving

Remote authorization, strict control of seal frequency and time, real-time SMS reminder, automatic unlocking, without prior authorization, manual interference, intelligent warning, seal separation, no need to assign seal administrators to accompany.

Save time and effort.
3. Post event traceability - Clear and traceable seal information can be viewed and accessed at any time.

Centralized management of seals is achieved, forming a unified backend seal information record. The cloud based intelligent management backend transmits, stores, and manages seal data in real time, with a traceable seal history and permanent data storage. There is no need to worry about leakage or abuse, and seal information can be viewed anytime, anywhere to help enterprises conduct more rigorous compliance audits.