Forwarding: Create a "Double Satisfaction" organization | Say goodbye to the "difficulty of stamping" and open up efficient channels for enterprises to manage and use seals!
At present, all levels of government agencies in the company adhere to the guidance of Party building and carry out in-depth activities that satisfy both superiors and grassroots; Double satisfaction; Theme practice activities to promote the implementation of various decision-making and deployment requirements from superiors, enhance the ability to serve grassroots, and accelerate construction; High standing position, quick response, strong work style, strong ability, excellent service; A first-class institution. Recently, the Integrated Media Center launched the "Create“ Double satisfaction; The 'Agency' column aims to cultivate, explore, and select various levels of government agencies in the company; Double satisfaction; The good experiences and practices in the process of theme practice activities will further promote the transformation of demonstration into standardization, benchmark into standard, and experience into system. How to serve the grassroots and overcome management bottlenecks? In this issue, we focus on construction companies; Wait for the chapter to arrive; Dragging production; Difficulty in stamping; Time consuming; Tired of regulations; A series of long-standing and difficult problems such as high risks. How to solve
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? How effective is it? The headquarters office will provide you with answers one by one.
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In the construction industry, a single seal may affect contracts worth millions of dollars, impact project acceptance progress, and even determine the success or failure of enterprise risk prevention and control. The traditional seal management model has high risks and low efficiency, requiring offline application, cumbersome processes, remote use of seals, and time-consuming and error prone delivery by dedicated personnel. Many construction companies are even plagued by lawsuits due to seal management loopholes, resulting in serious economic losses. To overcome the difficulties and pain points of seal management, the company has introduced a contract lock intelligent seal management platform, combined with the company's office business system, optimized the approval chain, and enabled an electronic signature system, injecting digital wings into seal management, becoming the gatekeeper of risk prevention and control, and the cornerstone and guarantee of the company's high-quality development. 01. Efficient operation; Booster” Through digital and intelligent seal management, the approval efficiency is greatly improved, the business processing cycle is shortened, and the company is assisted in reducing costs and increasing efficiency. The seal of the project department is used to promote various production and operation aspects of the project; Passport” Put on the seal; Safe box” Implement remote authorization for the company headquarters. The project department submits a seal application on the construction site, and after authorization is approved by the project manager, the smart seal bucket can be linked to the mobile phone for on-site stamping without the need for running errands. After each flip of the smart seal bucket, the connected mobile camera will automatically take photos, locate and upload the on-site seal image data to the cloud for storage. According to the number of times the official seal is used for the application project, the seal will be automatically locked after use to prevent illegal operations. 02. Compliance Development; Stabilizer” Ensure the legality and compliance of the printing process through high-quality impression management. Eliminate behaviors such as private stamping and unauthorized stamping, and avoid legal disputes and reputation losses caused by uncontrolled issuance of seals. The company has introduced an electronic signature system, which embeds an electronic seal application module on the basis of the original OA office system business process. After online approval, the seal administrator can complete the electronic signature document signing in the OA office system mobile office without the need for physical seal intervention. Electronic files are stored on blockchain and automatically stored in the cloud, eliminating the need for; The yin-yang contract;. Reduce the time and effort required for remote stamping, lower the energy consumption of manual operations, and enable online signing anytime, anywhere through mobile devices. 03. Governance Capability; The touchstone; The transparency and standardization of the seal management process directly reflect the governance capability of the enterprise. Implement real-time supervision of graded authorization for seal management, and all administrative management seals of the company are verified by the actual seal custodian with real name authentication and electronic signature signing of the "Seal Management and Use Responsibility Agreement", achieving dedicated personnel, management, and responsibility for seals. The company headquarters authorizes the setting of seal usage permissions based on the level of seal management and supports dynamic adjustments. According to the management roles of each unit, the contract lock platform allows real-time access to used seal documents and supports multifunctional conditional retrieval to access seal usage based on the approval process.
04. Risk Identification; Warning Post” There are many branch offices in construction enterprises, and the scattered management of seals can easily lead to loss of control.
The company has established a seal module library in the OA office system, which consolidates all physical seals and electronic signatures into the system and automatically generates a seal management ledger and a seal usage record ledger. If the seal used for the contract lock exceeds the scope of use, it will trigger the transmission of risk warnings. Real time statistics of seal usage and frequency will be collected, enabling online remote monitoring and greatly reducing management costs.
At a critical stage of high-quality development for the company, the management of company seals has shifted from traditional“ Passive Defense; Turn“ Proactively Empower; Through technological advancement, institutional optimization, and process reengineering, it has become a comprehensive tool for enterprises to prevent risks, enhance efficiency, and strengthen governance. Seal management is achieved through the full lifecycle control of seal management; Reduce costs and increase efficiency; To eliminate enterprise risks, double work efficiency, and reduce the burden on grassroots employees, according to the principle of; Double satisfaction; The general requirement for themed practical activities is to contribute to promoting the high-quality development of the company.
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