Contract Lock Helps Manufacturing Product Circulation with Electronic Signing of "Sales Outbound Receipt Reconciliation"

A large manufacturing enterprise: Our product sales and circulation business nodes are numerous, and there are a large number of management software involved from customer orders, logistics drivers entering and picking up goods, loading and unloading, customer receipts, to later financial reconciliation, including Dingjie ERP, Panwei OA, SAP order management system, logistics system, and check-in all-in-one machine. In this case, how can electronic signatures be integrated into each scene to provide intelligent signing services for the entire business chain? The contract lock intelligent electronic signature product deeply integrates RPA, ULP and other intelligent technologies to assist organizations in integrating management software with electronic signature systems. Through a few rounds of Q&A, it can automatically match and generate specific“ System Integration Manual; Improve integration efficiency

, enable your existing software and hardware systems to efficiently possess intelligent signing capabilities, and enable specific business scenarios to be implemented; Draft review sign management; Fully digitalized throughout the process. “ AI Intelligence+Contract Lock; Assisting in the digitization of product circulation in the manufacturing industry, AI intelligent technology facilitates efficient integration and convenient signing; As a leading intelligent electronic signature and electronic contract service provider in the industry, Contract Lock complies with the requirements of laws and regulations such as the Electronic Signature Law and the Civil Code

Integrate with various intelligent applications such as DeepSeek, continuously promote product intelligent upgrades, help organizations simplify integration steps, efficiently create intelligent signing scenarios that meet business needs, and ensure the compliance, security, and efficient development of electronic signature applications.

01

Intelligent auxiliary integration

Intelligent collection requirements and equipped solutions, efficiently expanding software and hardware electronic signature capabilities

Manufacturing product sales and circulation business has multiple specific process nodes (ordering, entry and pickup, outbound, signing, settlement, etc.), and each link may rely on different management software processes to achieve. Traditional integration work faces problems such as slow interface information screening and time-consuming and laborious integration solution organization. The contract lock electronic signature open integration platform, combined with intelligent Q&A, helps automatically collect user signing requirements. Simply clarify which scenarios require the use of electronic signatures in the sales and circulation process of manufacturing products, what specific formats of documents need to be signed, how to create signing processes, and how to use seal rules. The system automatically matches solutions for you through more than 300 interfaces in the solution library. Whether it is ERP, order system or all-in-one machine, they can gradually guide and complete the docking according to the instructions, saving the trouble of manual interface screening, simplifying the integration work, and making the scene construction of medium and large manufacturing organizations easier.

02

Diversified scene intelligent signing experience

AI intelligent electronic contract, helping to digitize the entire process of sales entry delivery reconciliation

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ly: Arial,Helvetica,sans-serif; Through AI intelligent assistance, manufacturing organizations can integrate and expand electronic signature functions into existing management software and hardware devices. In specific business scenarios such as product sales, entry and delivery, outbound, signing, and reconciliation, the intelligent electronic signature application of the contract lock can be directly called in the corresponding software or device to complete identity authentication and signature stamping operations.

Scenario 1: Product Sales Contract Signing

Customers place orders online and sign contracts remotely to improve order efficiency

→ Intelligent signing scenario: Automatically extract sales data and create electronic contracts and order signing processes in one second. Orders can be signed online.

The sales of large manufacturing products are most afraid of customers getting stuck in the contract process. When encountering out of town customers, they can only rely on express delivery to transfer back and forth. Important orders also need to be signed across provinces, which prolongs the transaction cycle.

Now, by integrating electronic signatures into online shopping malls and order systems, customers can automatically generate electronic sales contracts and orders by placing orders directly online. By opening their mobile phones through SMS messages, they can refresh their authentication identity, sign sales contracts online, and confirm order information. It only took 5-10 minutes from placing the order to signing the contract, which increased the delivery turnover efficiency by 90% compared to the previous 3-day delivery.

Scenario 2: The driver enters the venue to pick up the goods

Intelligent scanning of codes to verify identity and ensure safe entry of individuals

→ Intelligent experience scenario: Software and hardware devices are intelligently connected to electronic signatures, and drivers can enter the site by scanning the code for registration and face recognition to confirm their identity. The person, vehicle, and ID are integrated, and real-time warning reminders are issued for discrepancies between the person and vehicle, assisting the gate inspection.

In order to prevent security risks such as forging license plates and impersonating driver identities to pick up goods, the contract lock identity authentication service can be used to intelligently verify the true identity of the driver entering the site. The driver can scan and upload their identification information on site through the registration machine, and then scan the code on their mobile phone to confirm their true identity online through facial recognition. If they do not pass the intelligent warning reminder, they can intercept the risks caused by picking up goods on behalf of the shift or illegally.

In addition, the integration of identity authentication technology helps to promote the digitization of driver entry verification scenarios, integrating people, vehicles, and certificates. Each vehicle can efficiently complete the verification in just a few minutes, simplifying the verification work of factory and park gate posts and ensuring safe entry.

Scenario 3: Approval for loading and outbound

Warehouse management, driver's real name signature, unified and efficient release of cargo certificates

→ Intelligent signing scenario: One click application of templates for exit permits, automatic drafting and approval, and automatic stamping; Intelligent designated signing location for shipping orders, with third-party facial recognition and mobile signatures; Automatically extract and write order, logistics, and other data into templates, unifying personnel, vehicles, and orders. The traditional outbound process is manually recorded by the warehouse manager for loading details, and the paper delivery note carried by the driver often does not match the system data. The contract is locked in the process of serving manufacturing customers, helping them integrate electronic signatures into their existing logistics and OA systems, achieving comprehensive digitization of outbound release review and shipment order tripartite signatures.

· Intelligent issuance of exit permits: Business personnel initiate shipment in logistics or ERP systems, automatically generate electronic exit permit signing tasks online, and the warehouse or production department approves and confirms them, automatically stamping and adding electronic signature information of warehouse personnel for efficient release.

· Three party mobile signature on the shipment order: After confirming the release, the three party signature process for the shipment order will be automatically generated. The internal seal of the enterprise will be automatically stamped, and the driver's SMS link will be used for mobile signature. After receiving the goods, the customer will be automatically reminded to move the signature. The signed documents will be automatically collected and archived to ensure consistency between goods and documents and reduce risks.

The entire process of packing approval, release, and signature can be completed in 8-10 minutes, eliminating the need for offline personnel to sign and stamp, and saving the trouble of verifying paper documents.

Scenario 4: Product Sign in Confirmation

I sign in with my real name, and the documents are automatically returned, preventing collection and minimizing risks

→ Intelligent signing scenario: Automatically generate a receipt confirmation form signing notification after delivery, and intelligently remind signing through multi platform messaging; The documents are automatically returned for archiving and can be checked at any time.

In the product signing process, electronic signatures are used to achieve immediate signing upon arrival. After the product is delivered, a receipt confirmation sign message is automatically generated, and customers are notified through multiple platforms such as SMS or mini programs to sign with their real names at any time. The documents are archived in 1 second to avoid disputes caused by proxy signing, and the documents are stored online without fear of loss.

Scenario 5: Financial Reconciliation and Settlement

Batch initiation of reconciliation, efficient remote signing, and acceleration of fund circulation

→ Intelligent signing scenario: intelligent application of templates such as statements and discount details, automatic data entry and generation of standard format files, batch signing of hundreds or thousands of documents in seconds; Intelligent verification of customer and logistics identity, ensuring secure and efficient settlement. Previously, the finance department had to print over 300 reconciliation statements at the end of each month and mail them to each household. Now, the system automatically captures sales and logistics data, generates electronic reconciliation statements and settlement details in batches, and signs the process. Customers or cooperating logistics parties can receive settlement confirmation reminders in a few seconds, and open their mobile phones to scan their faces and confirm accounting information online by signing and stamping.

The reconciliation cycle has been directly shortened from 15 days to 1-2 days, and data can also be extracted and entered online to reduce errors caused by manual filling and calculation, accelerate payment collection, and improve fund flow efficiency. Summary: The integration of intelligent technology not only enables; Integration” Simplify and make it easier; Sign” More intelligent and convenient. Contract locks continue to focus on pain points and bottlenecks in customer integration and use, and collaborate with various intelligent applications to continuously innovate intelligent services, making various drafting, approval, signing, archiving, and other operations simple. At the same time, we will accelerate the integration progress with various software and hardware manufacturers' products through intelligent integration services, jointly creating intelligent service scenarios that meet business needs for users, and enabling the application of electronic signatures to be compliant, secure, and efficient. More intelligent electronic signature scenarios for manufacturing industry:

·

Supply chain link

: Material procurement contract/bidding documents for materials or equipment;

·

Supply chain finance : Factoring contracts/applications/loan notices/collection letters, etc; ·

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Com/us/blog/3119882976448741880 "rel=" noopener noreferer "target=" -blank ">Production and manufacturing process : product design drawings/inspection reports/product qualification certificates, etc;

·   Channel distribution process : Distribution agency contract/distributor documents/franchise documents, etc. ;

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> These manufacturing companies all use contract locks:

Note: The above are some manufacturing customers of contract locks, ranked in no particular order.

About Contract Locks

Industry leading electronic signature and electronic contract service provider

span data-style-apply-id="font-family-5a46886d" style="font-family: Arial,Helvetica,sans-s erif; As a leading electronic signature and contract service provider in the industry, Contract Lock is committed to providing integrated electronic signature, seal control, digital identity, and digital archiving services for government agencies, medium and large organizations, and government agencies. According to the Frost Sullivan report, Contract Lock leads the industry in terms of total number of medium and large customers, localized deployment, and number of cities covered by localized service teams

At present, Contract Lock has served over 42000 large and medium-sized organizations, including more than 400 large state-owned enterprises, over 200 Fortune 500 companies, and China's top 500 enterprises, achieving the goal of; Commercial Password Product Certification Certificate CMMI3、 Information system security level protection level three filing certificate, ISO9001 quality management system certificate, confidential information system product testing certificate, etc; Authoritative qualification certification in various industries.

The product is now fully integrated with intelligent applications such as DeepSeek, deeply integrating intelligent technologies such as RPA, NLP, and big models to assist in intelligent contract drafting, auxiliary approval, compliance signing, and automatic archiving. The entire product line supports integration with various management software, helping to expand application scenarios as needed and facilitating the full digital transformation of thousands of industries!

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