2025 Contract Lock: Electronic Signature Scheme for Graduation and Employment Information of Colleges and Universities: Schools stamp in seconds, students handle affairs quickly

The graduation season of 2025 is approaching, and universities enter the whole year; Peak period of seal usage; There are tens of thousands of documents and materials commonly used by graduates for graduation and employment, and schools and students often encounter difficulties in signing and stamping them.

List of commonly used materials for college graduation season

Graduation certificate

Degree certificate Employment agreement

Party organization relationship introduction letter Defense record form

Student status certificate Graduation certificate Electronic transcript (in Chinese and English);

Student: Often returns to school multiple times and travels around to communicate with various departments for stamping. Sometimes, the teacher responsible for stamping is in class or a meeting, and can only wait. It takes at least two or three days to travel back and forth, and the experience is not good.

At present, the intelligent electronic signature of contract lock has been deeply applied in more than 320 universities across the country, such as Wuhan University, Beihang University, Xi'an Jiaotong University, Southeast University, etc., helping many universities solve the graduation season; The workload of stamping is large; 、 “ Slow manual review and signing process; 、 “ Difficult for students to stamp in different locations; Wait for trouble.

Application scenarios of contract lock in the graduation season of universities

Schools can easily handle graduation stamps· Convenient Student Employment Signing

01 Easy Response for Schools; Graduation” Stamping work:

Common scenarios: Thesis defense record form, graduation certificate and scholarship certificate, student file confirmation and filing stamping, graduate information registration form, party and government relationship reception and signing of household registration materials, etc. Regarding the stamping work during the graduation season, the school may face potential challenges; The demand for signing in a short period of time is high, there are multiple offline stamping procedures, the cycle is long, and the cost is high; By integrating electronic templates, intelligent drafting, online approval, automatic stamping of format files, batch stamping, and other functions, the contract lock can help schools reduce the pressure of stamping during graduation season and improve the quality of stamping.

· Thesis defense record form

After the graduation thesis defense is completed, the system automatically generates a batch of record form files with the teacher's electronic signature, without the need for on-site signature. The single process time has been reduced from 30 minutes to a few minutes, significantly improving efficiency.

· Graduation certificates/scholarship certificates, etc. will be electronically signed with contract locks and integrated into the university's academic management system. Electronic file templates will be pre-set for different departments and majors. During the graduation season each year, only one academic staff member can complete the certificate stamping work in bulk through the contract lock. Save a lot of paper printing and manual stamping costs for universities, and achieve online certificate verification.

· Confirmation and sealing of student files Connected with the university file system and academic affairs system, achieving automatic sealing of graduate transcripts, registration forms, etc. The transfer and archiving process has been shortened from days to minutes, and the entire archiving record can be traced to prevent file loss or fraud.

· Signing of Graduate Information Registration Form

The graduate registration form records all the experiences of the graduate during their school years, and requires the student and their counselor to sign and affix the official seal of the department.

The application of electronic signatures helps to directly generate graduation registration forms online, and students and counselors can move their signatures on their mobile phones to automatically stamp the department's electronic seal for archiving. The entire process is paperless, and the archiving time is reduced from days to minutes, avoiding the problem of filling in or missing signatures incorrectly.

· Reception of Party government relations and signing of household registration documents

If the files of new graduates are moved back to their registered residence, or there is a demand for receiving the party/league organization relationship during the process of postgraduate entrance examination, they need to provide the introduction letter, file transfer letter, political review form and other materials stamped by the party/league branch of the university.

Now graduates only need to upload the materials to the online service hall to initiate an internal party committee seal application, which can be completed within one day. It supports anti-counterfeiting printing and output, improving service efficiency.

02 Students“ Employment Internship; Convenient and compliant signing seal:

Common scenarios: commonly used supporting documents such as employment agreements, transcripts, employment recommendation forms, recommendation forms for civil service exams, and academic certificates.

The country attaches great importance to the employment of college graduates and has recently issued a notice on doing a good job in the employment of young people such as college graduates in 2025, and launched a 100 day sprint for graduate employment. Applying new technologies to improve the efficiency of graduate services has become the top priority for universities at the current stage.

· Employment Agreement

Since 2023, 28 provinces across the country have implemented the online visa system to promote graduationOnline contract signing between students, employers, and universities has become the new norm.

Contract Lock Connect to the university employment information management system and student employment information websites in various provinces and cities, and create a platform for graduates, universities, and employers; Online Employment Contract Signing; Platform. The employment agreement can be signed online within 20 minutes at the fastest, and the entire process of termination, registration of graduates' destinations, analysis of employment data, and filing can be digitized. Graduates have zero errands and no need for express delivery, making it more convenient to sign contracts with three parties.

· The transcript (in both Chinese and English) contract lock has been fully integrated with the university's academic system, enabling self-service stamping and online verification of electronic transcripts. Students can independently apply for electronic transcripts through their mobile phones or campus devices, and the contract lock can help generate PDF files stamped with electronic seals, which can be downloaded and used in just a few minutes.

· Employment Recommendation Form span data style application id="font-family-4

0df6045" style="font-family: Arial,Helvetica,sans-serif; Graduates submit their personal information online, and after the department reviews it, the system automatically applies a template to generate a standard format recommendation form, which is stamped with the department's electronic seal and the school's employment seal in bulk. The efficiency of issuing recommendation forms is increased by 10 times, and companies can verify the authenticity of their official seals through links

· Recommendation Form for Civil Service Examination Registration

Graduates can log in to the online service hall on campus to independently initiate a recommendation form application. After the counselor signs online and the school approves it, the electronic seal of the party committee will be automatically stamped. The cross departmental collaboration cycle is shortened to a few hours, and the documents are encrypted and automatically archived throughout the process, providing political review access at any time.

· Self service processing of commonly used certificates

Commonly used during graduate employment internships; Student registration certificate/graduation certificate/school certificate/award and recognition certificate/graduation certificate without signing a contract; The documents can be directly applied for through the campus online service hall, and the system automatically generates PDF electronic certificates with template cost and stamp, which can be downloaded or printed at any time.

List of intelligent signing services for college graduation season:

· Batch stamping of tens of thousands of documents: Certificates, proofs, agreements, and other documents with a signing volume of up to tens of thousands can be checked and stamped in bulk with just one click, and one person can handle them.

· Intelligent drafting of electronic templates: Provide electronic templates for certificates, proofs, transcripts, employment agreements, and other documents, which can be intelligently applied and generate standard files with just one click, reducing manual proofreading and approval time.

· Mobile signature service for faculty and staff:Unified electronic signature usage channels for faculty and staff, enabling online initiation and mobile signature for various application forms, record forms, files, and other scenarios that require teacher signatures, making it more convenient.

· Unified school seal platform:provides unified seal making, seal useSeal control service, various graduation season materials can be stamped online after approval.

· Real name authentication ensures trustworthy operation:Real name authentication can be enabled for any process that requires graduates, on campus faculty, or internship units to operate, ensuring personal operation.

· Unified Campus Electronic Document Verification:Help create a unified online verification platform for campus documents, where various documents such as transcripts and certificates can be verified for authenticity by uploading them.

· Report intelligent statistics of employment data:The employment agreement data signed online by each department is automatically analyzed and generated through the data report function, saving the trouble of manual statistics and making the data more accurate.

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