How to deal with 20 seal management risks? A set of contract lock system helps you intelligently control

… Physical seals are manually managed and stamped offline, with multiple intervention factors and constant risks involved in management and use. Reliable electronic signatures are more conducive to organizations achieving standardized management and avoiding seal risks. The intelligent electronic signature and printing control platform for contract locks integrates; Trusted digital certificates, authoritative timestamps, tamper proof and AI intelligent technology, file verification, risk warning, process and permission management system, etc; Multi service, providing users with legally effective electronic signature services.

Realize intelligent management of the entire lifecycle of seal production, management, use, deactivation, destruction, and analysis. One platform resolves all seal problems and helps enterprises avoid unnecessary risks.

20 common seal problems can be resolved one-on-one span style="font family: Arial, Helvetica, Sans-s

erif; " data-style-apply-id="font-family-6b713dd8">01

Help you achieve full lifecycle management of seals: Seal usage is authorized, recorded, and standardized

The supervision process of physical seals is not transparent enough, which inevitably leads to the risk of human use of seals. Contract lockhelps users to fully load all company seals into the system seal library for unified management, ensuring that seals cannot be accessed without authorization and cannot be used without process approval, effectively ensuring seal security and compliance.

02

Are there too many seals scattered in various places that cannot be managed manually?

Help you build a seal information database:All seals are centrally managed online, and information dynamics are visible

03

Is there a lack of approval records and accountability due to stamping before supplementary review?

Help you achieve online authorized use of seals: Compliant, ready to use, and recorded

Through an electronic seal application process system, the seal application, approval, and use processes are solidified one by one, and the seal cannot be stamped until the approval process is completed, preventing the situation of stamping without consent. At the same time, combined with real evidence data records, the signing process is restored, non repudiation, and secure seal use.

04

Do you know what seal to stamp or stamp randomly, and the validity of the document is not guaranteed?

strong data-tag-apply-id="sTrong-4023cc6e ">Intelligent recommendation of seals for you:The system automatically matches what seal is stamped on what file

Some listed companies have strict requirements for stamping any documents and seals internally. If not controlled, it is easy to have unauthorized stamping and the use of seals beyond the scope, which affects the effectiveness of the documents. By intelligently binding seals through the stamping process, the signing system helps to intelligently match the required seals based on the business type and the required seal type, intelligently guiding the correct stamping to ensure compliance and effectiveness of the signature.

05

Seals are scattered across subsidiary companies across the country, making it difficult to receive and release them?

Help you use a system to support the online management, use, and control of seals throughout the company, with controllable seals and convenient use

It is inconvenient to use seals in the headquarters, and it is not reassuring to keep them in branch offices. Contract locks can help establish a digital seal control system that can be used uniformly by the entire group. Hundreds or thousands of seals can be included in a platform for hierarchical and decentralized control, which can meet the unified control needs of the headquarters and enable branch offices to achieve independent management and use through authorization. Seals can be easily stored and released.

06

Is it difficult to prevent the risks of personal seals, blank seals, and private seals?

Help you build a seal process authorization system:All operations are approved through the process, recorded, and fully controllable. In order to avoid the risk of human intervention in seal management and use, Contract Lock has authorized you to carry out the process; Production, change, use, transfer, suspension, destruction, etc; Operate to ensure that each seal operation is authorized and recorded, allowing the seal to be fully controllable throughout the process.

07 Using one's position to steal or forge company seals to sign contracts? Help you intelligently record seal data:

All signed contracts are recorded and checked at any time

Each employee's signed contract has detailed log records, and each link is supported by an evidence chain to ensure that each contract is signed in compliance. At the same time, the internal seal environment is implemented through a digital seal control system to avoid the risk of forging seals from the source. Online intelligent signature verification services are provided at any time, and the authenticity results can be checked at a glance.

08/stro

ng>

Is it difficult to review file content and detect tampering traces?

Help you intelligently identify modification traces:File changes are recorded, text is intelligently compared, and the entire process is tamper proof

The signed documents are intelligently recorded throughout the entire process, from drafting, negotiation to approval and modification, to quickly understand the changes made. At the same time, the signed and returned documents support online intelligent text comparison, automatically discovering differences in content and making content review faster.

Once a stamped document is tampered with, the system will automatically mark it; Invalid” And provide warning reminders to ensure comprehensive text security.

09

Is it difficult for the headquarters to trace and hold accountable for the private seal carving of subsidiary companies?

Help you establish a seal information database:Intelligent recording and tracking of the status of each seal

All seals produced by subsidiary companies are approved and authorized through the process, and seal information cards are automatically generated. It is easy to check which company produced them, who is managing them, and how many seals there are, making seal information more transparent and effectively preventing private seal engraving.

10

Printing data is invisible, difficult to count, and difficult to identify problems?

Help you achieve intelligent analysis of seal data: All information is automatically summarized and presented in multiple dimensions

With the help of visual reports, the number, frequency, distribution, and other data of seals are presented in multiple dimensions. Important data such as who used the seal, what seal was used, what file was stamped, who approved it, and how many seals the subsidiary company has can be easily found without manual reporting, improving the quality of seal supervision. Is manual registration prone to omissions and incomplete seal records?

Help you automatically record seal data:

Preserve the complete evidence chain and ensure the authenticity and trustworthiness of data

Through system logs and recording services, automatically preserve the true operation data of each seal, avoiding risks such as missing, incorrect, and disorderly records. The data restoration process can be accessed at any time and cannot be denied. img src=" https://dl.qiyuesuo.com/image/05279a2b72184245a64ac02d5366b048.

png" style="width: 300px; " class="fr-fic fr-dib">

12

Authorize the process of destroying seals for you:Automatically update status, destruction is not available

The seal destruction operation is authorized and approved through the process. After destruction, the system automatically updates the seal status and prohibits calling to avoid unnecessary risks.

13

Is manual inspection information lagging behind and seal risk disposal not timely?

Help you intelligently monitor risks:Real time warning, automatic display of processing progress

Support pre embedded risk items, automatic monitoring and identification of risks such as overlapping permissions and missing administrators, and real-time marking of warnings and SMS reminders for responsible persons to handle, making risk prevention more timely.

Picture

14

Is it difficult to distinguish the authenticity of seals, and is it difficult to prevent private seals and forged documents?

Help you intelligently verify the authenticity of sealsResult:Anti counterfeiting, tamper proof, and verifiable authenticity

Just upload the electronic file to< span data-style-apply-id="font-family-11cf991d" style="font-family: Arial,Helvetica,sans-serif;">Electronic signatureEvidence verification platform, the system can identify the authenticity of document signatures and content in one second, and automatically identify fake seals, fake signatures, and forged content.

15

Is it difficult to use seals for remote branches, business trips/non working hours?

Help you achieve mobile signing:You can sign and stamp anytime, anywhere by opening your phone

Remote companies can only go to the headquarters for stamping, which makes it difficult to coordinate stamping for urgent business after work and holidays, and delays the efficiency of stamping. The contract lock is equipped with various mobile applications and mini programs to provide 24-hour mobile seal services for organizations. You can quickly apply, approve, and stamp online anytime, anywhere by opening your phone and initiating a process.

16

Is it difficult to supervise the taking out of seals and expensive to have a dedicated person accompany them?

Help you monitor seals through smart devices:Unlock usage, take photos and record the entire process

For scenarios where physical seals must be used for on-site signing< span data-style-apply-id="font-family-728276c1" style="font-family: Arial,Helvetica,sans-serif;">Contract LockSupports loading physical seals into intelligent seal controllers, unlocking device on-site seals with seal authorization codes, and taking photos to record the entire stamping process without the need for manual accompaniment, with intelligent supervision and secure use of seals.

17

Help you create a mobile seal assistant:Load the seal into your phone and monitor it anytime, anywhere

The Contract Lock Mobile Seal Control Platform can help organizations load all seals, including electronic and physical seals, into their mobile phones. Managers can manage, authorize, use, and supervise seals anytime and anywhere by opening their phones, ensuring that seals are safe, controllable, and used with knowledge 24 hours a day.

18

Multiple seals managed by the same person, lack of supervision, high risk?

Help you implement permission overlap warning:Ensure administrator configuration compliance

Following the principle of separation of seal review and use, and decentralized storage, different seal administrators are configured for different seals. In case of overlapping permissions, the system automatically alerts and reminds to ensure seal security.

19

Help you intelligently add watermarks and atomize seals:Anti cutout and anti misuse

Contract lock The electronic signing platform can provide users with intelligent file watermarking and seal atomization functions, effectively preventing electronic seal images from being edited and misused by them, making file transmission more secure.

20

Is there a high risk of losing or misusing seals during offline transfer intervention?

Assist you with online approval and transfer of management rights, no need for manual coordination, compliant and efficient handover

Provide a seal transfer management process. If there is a change in the corporate legal representative or other situations, the administrator can initiate seal transfer approval simultaneously, without the need for manual handover or reduced intervention, ensuring the safety and controllability of the seal.

Summary

Contract locks can provide users with full lifecycle management services for electronic and physical seals. They continuously innovate and optimize product functions to address common challenges and risks in organizational seal management, helping users self check, prevent, and handle seal issues, and creating a secure, compliant, convenient, and efficient digital seal environment.

About Contract Lock

Industry leading electronic signature and seal control platform

Contract lock as< span data-style-apply-id="font-family-11cf991d" style="font-family: Arial,Helvetica,sans-serif;">Electronic SignatureIndustry leading service provider, focusing on serving government agencies and medium to large organizations, used by over 42000 medium to large customers, including over 400 large state-owned enterprises, over 200 strong data tag application id=" strong-5d8dceac "Global 500Qianghe China's top 500 enterprises cover over 70 segmented industries including government agencies, finance, universities, healthcare, pharmaceuticals, logistics, automotive, insurance, retail, and food.

Contract locks can provide users with a set of“ Electronic Seal” 、 “ Physical seal” The integrated digital seal management service achieves full lifecycle management of seal production, change, use, deactivation, destruction, and analysis through a system, integrating seal management, use, and control services

· Intelligent seal management:Summarize seal information to generate a digital seal library, create seal cards for each seal, intelligently penetrate all data related to the seal, and open your phone to quickly understand“ What are the company's seals, who is managing them, and who can use them; ” Seal securityFully controllable.

· Intelligent Seal:The platform fully integrates AI intelligent technologies such as DeepSeek and supports“ Intelligent text expansion, intelligent document review, intelligent extraction of key information, intelligent text comparison, intelligent monitoring and warning, intelligent matching of seals; Waiting for services to make signing more convenient.

· Intelligent Control Seal:Integration“ Risk warning, audit logs, intelligent reports; Waiting for intelligent applications to help intelligently monitor seal risks, provide real-time warning reminders, and enhance risk management capabilities.

We can provide users with public cloud, privatization, and localized deployment services at any time, support integration with various management software, and integrate electronic signatures into various business scenarios such as personnel, administration, and procurement, accelerating the full process of digital transformation.