Contract lock retailer super electronic signature application solution, easy management of store seals, fast use of core business seals

Qiyuesuo

2025-05-12 17:34:15

Supermarkets, shopping malls, department stores and other retailers in the super industry emphasize fast turnover, fast service, and efficiency as competitiveness. The safe and convenient electronic signature has been widely used in more than 10 core business scenarios, including supply, investment promotion, leasing, live streaming marketing, property services, commodity purchase and sales, security logistics, cargo warehouse management, contracting, logistics, financial settlement, etc. In recent years, it can achieve an average signing efficiency improvement of 90% and a cost reduction of over 70%. According to statistics, the Chinese supermarket industry market is expected to reach approximately 3 trillion yuan in 2023, with a total of 23800 stores in the top 100 supermarkets. Against the backdrop of a large number of stores and rapid expansion, enterprises are increasingly emphasizing the quality of seal control in their nationwide stores, and have higher requirements for the efficiency of signing and stamping various business documents. As a leading electronic signature and seal control platform service provider in the industry, Contract Lock has a wealth of experience in retail super services. Through a set of systems, it can help large supermarket chains build an electronic signature service platform covering all stores and the entire business chain scenario nationwide. While achieving unified management, use, and monitoring of store seals, it can also be combined with various management software such as SRM, ERP, OA, supermarket management system, property management system, leasing system, logistics system, and warehousing system to provide convenient electronic signature support for various businesses. img src=" https://dl.qiyuesuo.com/image/3148e711f4fa4b198cc60f990528c274.

png" style="width: 300px;

(Store seal controllable·); Convenient signing of documents throughout the entire business chain)

Help retailers and super enterprises establish efficient and convenient electronic signing channels with merchants, suppliers, customers, marketing partners, and internal employees, achieve paperless operation of the entire business chain, improve store and business operation efficiency, and reduce service costs.

List of electronic signature scenarios for 12 core businesses

Based on various management software to meet the online signature and stamping requirements of the entire business chain

(Full coverage of all business scenarios)

span data style application id="font-size-714e112e" s Style="font size: 16px;">01 Rental Business

Real time signing to accelerate the circulation of idle property assets

· Booth Rental Contract:

The rental contract for stalls in various areas of supermarkets and shopping malls can be directly created in the business system through an electronic signing process between the two parties. The lessee or individual merchant can sign the contract through their mobile phone, achieving automatic contract drafting and real name authentication of the signing party, ensuring that the procedures can be completed on the same day and promoting stall rental quickly.

· Shop Lease Contract:

The main commercial resources on each floor of the mall release rental information through an external information portal. Merchants submit rental applications and complete identity authentication synchronously. After approval, the system automatically triggers the rental signing process, and both parties sign remotely.

For newly opened shopping malls with high rental demand, bulk signing can be initiated directly, and all signing work for the day can be processed within one hour.

· Equipment Lease Contract:

Short term equipment leasing contracts required for various types of stores, convenience stores, and other business premises can be signed. Supermarket enterprises can use electronic templates to generate leasing contracts and agreements with one click, initiate online signing on the spot, and sign in real-time, without delaying the leasing progress and reducing hesitation time.

…

Unified signing process, making the signing process more convenient

· Advertising space investment contract:

For advertising and investment businesses such as supermarket entrances, contract templates can be specified online and a unified signing process can be configured. After determining the advertising needs, only one signing process needs to be initiated online to quickly sign contracts with potential merchants and efficiently promote business cooperation.

· Investment Promotion Service Contract:

For businesses such as brand registration or investor cooperation within supermarkets, simply open your phone and you can quickly enter brand and investor information into the office system. Within minutes, you can quickly create contracts and sign them remotely with your real name to ensure compliance and efficiency in signing cooperation agreements.

· Brand Entry Agreement:

After the approval of the brand merchant's entry application is completed, the business system synchronously calls the contract lockElectronic SignatureThe application automatically creates a signing process for the entry agreement. The brand manager signs the agreement anytime and anywhere through SMS, and the signed document is automatically returned for archiving, without the need for manual intervention throughout the process.

· Brand Authorization Sales Agreement:

The documents that require the unilateral seal of the brand can be automatically driven for internal approval through the unilateral signing process. After confirming the authorization information, the brand can retrieve the electronic seal reserved in the contract lock system online to complete the seal authorization. The stamped documents can be stored online and downloaded for use at any time, and their authenticity can be verified.

· Investment Proposal:

As a commonly used unilateral stamped document within supermarkets, investment plans can be submitted for approval directly through the OA office system. Once the content of the plan is determined, the system automatically stamps it with an electronic seal, eliminating the need for manual operation and reducing mechanization.

· Franchise Cooperation Contract:

Connect the franchise management system and APP application to enable online submission of franchise applications. After approval and confirmation, standard format files and signing processes will be automatically generated through templates. The supermarket will automatically stamp internally, and franchisees can sign contracts through SMS or mobile APP. The signing progress can be checked, and signed contracts can be checked at any time. Cooperation is compliant and transparent.

…

03 Logistics management

Unified contract template, mobile signing, and easy access at any time

· Security Contract:

For the cooperation of security guards, patrols, and security inspection commissions within the supermarket, after determining the cooperating security company or individual, the person in charge can automatically draft and generate a security service contract signing process in the OA system, notify the service provider (security company leader or individual) by SMS, and sign the contract within a few minutes.

· Cleaning Contract:

For the internal cleaning services of supermarkets, electronic contracts can be directly signed with cleaning service companies online. Simply enter the service provider information based on the investment results and send a signing invitation within a few minutes. Both parties can sign online and resolve the hassle of remote signing, and the contract can be checked at any time.

…

04 Property Management

Regularly initiate bulk signing to reduce mechanized operations

· Property Management Service Contract:

A medium to large supermarket can have hundreds of merchants, and they have to sign property service contracts every year. Offline signing can only be done by printing and sending them one by one to the merchant's store to find someone to sign. Not only is the cost of paper and printing high, but also waiting for signing, receiving, and organizing contracts will waste a lot of time.

ByThe application of electronic signatures allows business personnel to import merchant information in bulk online, initiate signing in one go, without the need for duplicate creation processes or printing errands. Online, merchants can be automatically notified via SMS for signing, with progress tracking and reminders for overdue signatures, eliminating the need for manual follow-upDifficulty and cost, improve management and operational efficiency.

…

05 Live streaming marketing

Real name signing and process verification to protect rights and interests

· Live streaming authorization commitment letter:

In recent years, live streaming e-commerce for supermarkets has gradually become popular. In order to standardize the management of live streaming for supermarket merchants, it is necessary to provide a live streaming commitment letter to the brand or platform. In order to facilitate signing, the seal can be directly completed online through a unified electronic seal process in the supermarket service portal, without the need to print paper documents or support online verification.

· Live streaming cooperation contract:

When collaborating with various celebrity anchors for live streaming promotion, a live streaming cooperation contract can be created directly through the internal office system, and a cooperation contract can be signed online with the anchor or brokerage company to ensure real name and true intention. In case of disputes, it can be used as judicial evidence at any time.

…

06 Procurement and Supply

· Supply Contract:

In scenarios where it is necessary to sign a supply contract with the supplier to confirm the delivery location and payment method, it can also be done throughelectronic signatureautomatically completes the contract drafting and signing process according to the standard format, and suppliers in various regions can view contract details and mobile signing by opening their mobile phones.

· Order Form:

After confirming the order requirements with the supplier, the procurement personnel of the supermarket create an online order signing process, and both parties sign and stamp with their real names to efficiently determine the order content and shorten the waiting period for supply.

· Return order:

In the event of a return, the supplier needs to sign a return order to confirm the return after the return is completed, which will serve as the basis for settlement.

Through the application of electronic signatures, supermarket business personnel can directly initiate returns in the supply chain system's purchase order information table. The system automatically creates a return order and notifies the supplier to sign it via SMS. The supermarket automatically stamps it internally, reducing the trouble of remote communication and transmission, and improving the efficiency and standardization of returns.

· Expense statement:

Supermarkets are required to issue expense receipts to suppliers for confirmation in each financial cycle, which serve as the basis for supplier invoicing.

Through the application of electronic signatures, supermarket business personnel can directly initiate the expense confirmation process in the business system. Suppliers can check the signing message through an external information portal, confirm the expense information, and complete the signing online. The supermarket will automatically stamp internally, without the need for manual supervision throughout the process, and will automatically proceed to improve settlement efficiency.

· Discount order:

A discount order is a document that does not require the return of goods that do not meet the specified quality requirements, but only requests certain discounts on the price.

Byelectronic signaturecan now directly create a discount form signing process online based on the quality inspection and inspection of the goods. Both parties can stamp their real names online, which is authentic, trustworthy and cannot be tampered with.

· Sunshine Commitment Letter:

After confirming cooperation with suppliers, the supermarket can initiate a unilateral stamping application in the office system, automatically stamping to generate a Sunshine Commitment Letter, ensuring compliance and transparent procurement.

…

07 Purchase and sales management

Batch signing to improve the efficiency of holiday special sales services

· Special Sale Agreement:

Shopping Mall Sale Agreement‌ It refers to the agreement reached between shopping malls and merchants regarding the order, timing, and stalls of special sales activities. During holidays or special periods such as Double Eleven, it may be necessary to sign contracts with dozens of merchants at the same time in a short period of time.

In order to improve the efficiency of signing contracts and not affect merchants' ability to carry out activities on time, supermarket business personnel can initiate the electronic contract signing process in bulk online. They only need to import the information of the special selling merchants to notify the signing in bulk at once, saving the trouble of notifying and signing one by one, and improving management support efficiency.

· Commodity Purchase and Sale Contract:

In the cooperation of delivering goods to specific customers such as enterpriseselectronic signaturecan help to draft and sign contracts more conveniently, even in just a few minutes, avoiding situations where the supply schedule is affected by incomplete contract signing.

…

08 Financial settlement

Real name operation in key approval and settlement processes, compliance with fund flow regulations

· Financial receipts:

Whether it's property fees, rent, or deposit payments, they can be embedded in financial software or OA systemsdata-style-apply-id="font-family-8e055ba2" style="font-family: Arial,Helvetica,sans-serif;">Electronic SignatureApplication. After receiving payment, the system automatically triggers internal stamping and synchronously generates electronic receipt vouchers stamped with electronic seals. The information is more accurate, the signature can be verified, and it can be downloaded and used at any time.

· Supplier statement:

A large and medium-sized supermarket has hundreds or even thousands of suppliers, and regular reconciliation is required for each financial cycle.

The application of electronic signatures enables automatic creation of reconciliation statements, online transmission, and supplier online stamp confirmation, avoiding the hassle of printing paper documents, transmitting them back and forth by express delivery, and manually urging signatures in traditional modes, thereby improving financial settlement efficiency.

· Internal reimbursement form:

The approval of various procurement, travel, and activity expense reimbursement forms within the supermarket can be initiated through facial recognition authentication during the approval and signing process using electronic signatures, ensuring that the individual operates and automatically adds signatures, ensuring compliance and credibility of the approval process, and improving the compliance of the expense reimbursement process.

…

09 Cargo warehouse manager

Automatically generate orders and sign in real-time, accelerating the turnover of goods

· Outbound/Inbound Order:

· Inspection Form:

The inspection personnel in the procurement and warehousing process sign the inspection form based on the inspection and counting results under real name, confirming that the incoming goods are consistent with the purchase order and of compliant quality. If there are any quality problems with the goods, the inspection responsible person can be locked at any time, which cannot be denied, to improve the inspection compliance and ensure the quality of the goods.

· Adjustment/replenishment order:

The transfer or replenishment of goods between various warehouses within the supermarket can be directly initiated in the business system, and the responsible person can approve and sign online, reducing waiting time, accelerating inventory circulation, reducing material waste, and improving circulation efficiency.

…

10 Outsourcing business

Build a diversified template library and initiate signing processes as needed

· Engineering/Logistics Contract:

The outsourcing business of supermarkets is similar to bidding, such as store and store decoration; Logistics cooperation requires signing a contract with the contractor.

There are many types of contracts in this category, and contractors are spread across the country. The time and cost of signing paper contracts can no longer meet the requirements of refined management.

Electronic signature The use of can create contract templates and signing processes for different types of contracting. During the signing process, one only needs to create the corresponding signing process with one click according to the actual situation, and remotely sign contracts with suppliers from various regions to accelerate the progress of contracting cooperation.

…