The Ministry of Transport promotes electronic signing of land, water, and air cargo waybills, and shares solutions for contract locking in the logistics industry

In July of this year, the Ministry of Transport of China issued the "Regulations on the Management of Civil Aviation Cargo Transport", which proposed that from December 1, 2024, units and individuals engaged in civil aviation cargo transport activities can use electronic documents, electronic signatures, or electronic identifiers as needed. Reliable electronic signatures and electronic identifiers can be used for signatures on electronic documents. At this point, electronic signature applications have been implemented in all water, road, and air logistics transportation scenarios. According to monitoring data from the State Post Bureau, as of August 13th, the total volume of express delivery services in China this year has exceeded 100 billion pieces, with an average monthly volume of over 13 billion pieces. As a major express delivery country, the domestic logistics industry has been advocating the use of electronic waybills, electronic warehouse receipts, and electronic waybills since 2017 to promote logistics cost reduction and efficiency improvement

Electronic signatures, as a key application for digitizing logistics documents, have played an important role in promoting the digital transformation and green development of the logistics industry in recent years. As a leading electronic signature service provider in the industry, Contract Lock has a large number of customer cases in the logistics industry and can provide integrated solutions for logistics organizations; Organize seal control, set up electronic signing scenarios, customize electronic signing functions, store electronic document files, and integrate various software applications; Integrated solution. Establish a legal and effective electronic signature channel for logistics organizations, freight platforms, truck drivers, upstream customers, and downstream consignees, to meet the online signing, stamping, and storage requirements of contracts, documents, agreements, and other documents required for various links such as logistics carrier delegation, logistics resource cooperation, pick-up, transportation, receipt confirmation, driver recruitment, and truck entry, simplifying logistics operation costs and improving service efficiency.

▌ 10+Policy Review: Promotion Process of Electronic Signature in the Logistics Industry span data style application id="font family 74353145" style="font

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· August 7, 2017: General Office of the State Council

《 Opinions on Further Promoting Logistics Cost Reduction and Efficiency Enhancement to Promote the Development of the Real Economy

Promote the informatization and dataization of logistics activities. Promote the application of electronic documents such as electronic waybills, electronic warehouse receipts, and electronic waybills.

· 2019June 20th: Ministry of Transport

《 Decision on Amending the Regulations on Road Freight Transport and Station Management

Change Article 29 to Article 30, and modify the second paragraph as follows:; Encourage road freight transport operators to adopt information technology such as electronic contracts and electronic waybills to improve their transportation management level. ”

· September 9, 2019: Ministry of Transport

《 Interim Measures for the Operation and Management of Road Freight Transport on Network Platforms

Online freight operators should organize transportation capacity through online platforms, effectively integrate sources of goods and transportation resources, achieve precise information allocation, generate electronic waybills, and complete online transactions.

· November 10, 2019: Ministry of Transport

《 Measures for the Safety Management of Road Transport of Dangerous Goods

Article 13: When consigning dangerous goods, the consignor shall submit an electronic or paper form of the dangerous goods consignment list to the carrier. Article 24: The format of the dangerous goods waybill shall be uniformly formulated by the competent transportation department of the State Council. The dangerous goods waybill can be in electronic or paper form.

· August 3, 2020: Ministry of Transport

《 Guiding Opinions on Promoting the Construction of New Infrastructure in the Field of Transportation

Applying blockchain technology to promote electronic documents, online business processing, full chain supervision of dangerous goods, and full process logistics visualization.

· November 2, 2021: Ministry of Transport

《 Integrated Transportation Services; The 14th Five Year Plan; Development Plan

Promote the innovative development of specialized logistics, accelerate the construction of cold chain logistics parks, strengthen the management of refrigerated and insulated vehicles, improve the classification management of cold chain goods, electronic waybills, temperature monitoring and other systems.

· February 16, 2022: Civil Aviation Administration of China

《 14th Five Year Plan for the Development of Air Logistics

· May 10, 2022: Ministry of Transport

《 Notice on Carrying out the Action to Improve Refrigerated Container Port and Shipping Services

Encourage other ports with conditions to connect with international container shipping companies' blockchain electronic cargo release platforms, promote the electronicization of port and shipping operation documents, and gradually achieve electronic cargo release in ports.

Encourage and promote refrigerated container shipping companies, road transport companies, port companies, freight forwarders and other enterprises to rely on blockchain electronic release platforms, gradually carry out logistics information on chain business, and develop applications for electronic waybills.

· September 26, 2022: Ministry of Transport

《 The Fifth Revision of the Regulations on Road Freight Transport and Station Management

Article 31: Road freight transport operators and shippers shall enter into road freight transport contracts in accordance with the requirements of the Civil Code of the People's Republic of China.Encourage road freight transport operators to adopt information technology such as electronic contracts and electronic waybills to improve their transportation management level.

· July 8, 2024: Ministry of Transport

《 The Regulations on the Administration of Civil Aviation Cargo Transport shall come into effect on December 1, 2024

Article 13: Ensp; Units and individuals engaged in civil aviation cargo transportation activities may use electronic documents, electronic signatures, or electronic identifiers as needed. Reliable electronic signatures and electronic identifiers can be used for signatures on electronic documents.

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Therefore, from December 1, 2024, all water, land, and air logistics freight will be available< span data-style-apply-id="font-family-2e6e93ef" style="font-family: Arial,Helvetica,sans-serif;">Participation in electronic signature.

Experience the convenience of electronic signing of shipping documents and contracts in over 20 scenarios

Contract locks can provide open integration services for logistics industry organizations with electronic signature functions. By integrating with existing logistics management systems, warehouse management systems, order management systems, and logistics service platforms, they can< span data-style-apply-id="font-family-2e6e93ef" style="font-family: Arial,Helvetica,sans-serif;"> Provide electronic file templates, SMS signing, QR code signing, IP location positioning and other services for specific scenarios to meet the electronic signing needs of different business processes.

01. Requirement docking category

Common scenarios:carrier agreement, cargo transportation contract, cargo entrusted transportation agreement, item list, express deliveryDelivery service contract, supply and distribution insurance service agreement, etc. In the process of cargo transportation, it may be entrusted by the online freight platform to the truck driver to transport the goods, or it may be directly entrusted by the shipper to the courier company for transportation. Not only do the client and carrier need to sign an agreement, but when it comes to bulk goods, the shipper also needs to sign a cargo list and a cargo insurance agreement. The combination of signing objects is diverse, cross regional, and has multiple document types, requiring high flexibility in the signing method.

Electronic signature effect:

02 Common scenarios for logistics resource cooperation include branch franchise agreements, cooperative service contracts, vehicle docking agreements, etc. In order to build a national logistics transportation network, major online freight platforms and comprehensive logistics organizations often require the joining, cooperation, or affiliation of truck fleets and individual trucks. Every day, it may be necessary to sign agreements/contracts with drivers from all over the country. Paper contracts can only be transmitted by express delivery, making it difficult to verify the identity of drivers, with long lead times and slow progress.

Electronic signature effect:

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Id="strong-44ffa7ce">03. Logistics Document Category

Common Scenarios: Freight Waybill, Loading Order, Consignment Order, Shipping Order, Sign in Order, Accompanying Order, Logistics Receipt, etc.

· Various types of documents are important vouchers for reconciliation and settlement between truck drivers and platforms, as well as between platforms and shippers. Paper documents are carried by drivers on board and signed face-to-face, but the time cannot be agreed upon between the principal and the signatory, which affects the progress.

· In the signing process, it is difficult for the driver to distinguish whether the signatory is the actual recipient. If the signature is signed on behalf of or by someone else, and there are problems with the acceptance inspection, the signature on the document cannot be confirmed to be signed by the recipient, and the driver or platform may face compensation.

· If paper documents are lost or transportation is not recorded, the reconciliation between the driver and the platform may be affected, and the transportation payment may not be recovered.

Electronic signature effect:

04 Common scenarios for cargo warehouse management include delivery note, outbound note, inbound note, weighing list, packing list, etc. Warehouse pick-up and inbound/outbound management is an important part of the logistics operation process, and all links rely on“ Documents” Pushing, not only does the warehouse keeper have a heavy workload of checking, creating documents, and signing, but paper documents are also prone to loss, which is not conducive to later verification.

Electronic signature effect:

05 Common scenarios of Internet logistics platform services: registration agreement, privacy agreement, service cooperation agreement, truck entry framework cooperation agreement, supplementary agreement, etc. Major logistics service providers have their own online service platforms, with a large number of customers registering, drivers or small logistics teams joining and cooperating every day. Every year, tens of thousands of contracts are mailed to the whole country. Not only are the identities of drivers and users unable to be verified in a timely manner, but the signing process is also difficult to control, resulting in high signing risks and inability to optimize costs and efficiency.

Electronic signature effect: 06 Logistics settlement reconciliation type

Common scenarios:

Financial reconciliation statement

For comprehensive logistics suppliers, in addition to individual customers, there are also many enterprise users in daily transportation business. Unlike individual users who settle fees on a per use basis, enterprise users mostly use monthly payment due to the large volume of goods.

Finance prepares a large number of monthly statements and reconciles with customers from all over the country. Sending offline reconciliation documents back and forth requires a lot of time for express delivery, verification, and stamping, which may cause delays in a large number of income accounts and affect the operation of logistics funds.

Electronic signature effect:

▌ Rich functions make signatures more in line with industry specific needs

· Signature handwriting verification: As an important voucher for business transactions and logistics settlements, even a single word difference in document signature handwriting may cause unnecessary disputes. The contract lock supports the activation of electronic signature handwriting verification, providing intelligent reminders in case of discrepancies between the signature and actual information, and preventing the inability to sign, ensuring the compliance of document signatures from the source.

· Acceptance signature IP location:

During the signing process of the receipt, warehouse receipt, delivery note, etc., the signatory's IP location positioning function can be enabled. With the help of GPS positioning function, the actual signing location can be intelligently recorded, making it convenient for auditing at any time in the future.

· Face to face signing of receiving equipment:

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f. In the process of receiving confirmation, there may be situations where the signatory's mobile phone is inconvenient to operate or needs to sign in person. The signing information can be synchronized to the delivery person's PAD device through the contract lock in person signing function, and the electronic signature can be entered on site through the device.

· Electronic template automatic document creation:

All kinds of logistics and freight documents, contracts, agreements, and other documents can be created online through contract locks to create document templates. With just one click of data entry during signing, they can be applied to written documents without the need for manual data entry or document preparation.

· The recipient scans the code to sign for:

In addition, the contract lock may provide scanning and signing services. During the logistics receipt and receipt confirmation signing process, the recipient can directly scan the code and enter their identity information, complete the signing process, and avoid the hassle of changing or modifying recipient information.

· Online saving of documents:

All logistics documents, contracts, agreements, and other documents signed through the contract lock platform can provide long-term online storage services, which can be retrieved, queried, downloaded, and used online at any time, without fear of loss and with more convenient use.

· Time limit for contract reading:

In the process of signing logistics carrier contracts, transportation contracts, and cooperation agreements, it is possible to set the required time for contract reading as needed to prevent inconvenience caused by users signing contracts without reading them.

· Signing instructions prompt:

In the scenario of registering and signing a cooperation agreement on the platform, you can use the“ Sign Notice” Pop up prompts are provided for key clauses such as rights, obligations, risks, and safety matters to prevent the signing party from missing or not reading the contract content carefully, ensuring the signing party's right to know.

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▌ These logistics organizations are all using contract locks:

(Note: The above are some logistics industry customers of contract locks, ranked in no particular order.)

Summary

Previously, the General Office of the State Council issued the "14th Five Year Plan"; The "Modern Logistics Development Plan" proposes to integrate the concept of green environmental protection throughout the entire chain of modern logistics development, and deeply promote energy conservation and emission reduction in the logistics field. The application of electronic signatures has successfully promoted the paperless process of the entire logistics industry chain, helping to eliminate steps such as paper printing, express delivery, and paper archiving, reducing resource waste, and supporting the green development and sustainable and efficient service of the logistics industry.

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