Batch signing function of contract lock: Even thousands of contracts can be approved and stamped in seconds, avoiding duplicate operations

When it comes to signing and stamping, most participants feel that; Excuse me; Filling in information, sending contracts, reviewing contracts, signing and stamping them one by one, and archiving them all cannot be omitted. It is okay when the number of documents is small, but when the number is large, it is inevitable to fall into duplication.

· Today, HR will arrange for over 50 new employees to sign labor contracts and over 30 old employees to renew their contracts across the entire group. Within one day, they will need to manually enter information for over 80 employees and prepare over 80 duplicate labor contracts. · The seal administrator of a medium to large enterprise receives dozens or even hundreds of stamped documents every day, including certificates, labor contracts, notices, procurement contracts, etc. Each document needs to be manually flipped and stamped. · Every week, the legal department receives a pile of contracts of various sizes that require approval comments, many of which are procurement contracts that require repeated submission of approval comments.

… Although the contents of the files and the operations in each stage are similar, it takes a lot of time to repeatedly execute them, and all the energy is consumed in these mechanized tasks.

span data-style-apply-id="font-family-f1b0d72a"

Style="font family: Arial, Helvetica, sans serif;"> You may want to try the contract lock“ Batch processing; Function , hands over simple and repetitive tasks in signing to intelligent tools, centralizes similar operations in one go, and enables a large number of formatted contract files to be initiated, approved, stamped, urged, and archived in batches , avoiding mechanized operations and making signing more efficient. 5 scenarios“ Batch processing;

Simple and repetitive operations can be processed in one go, even thousands of contracts can be processed in seconds

01 Batch initiation of signing

Thousand person contract creation in seconds, automatic sending of signing invitation

Highlights:

① One file supports batch import of 1000+signatories  ② More than 1000 scanned signature files can be generated at once. ③ Support batch specified signature locations. ④ Suitable for“ Multiple people sign a single document; And“ Multiple documents signed by multiple people; Waiting for various signing scenarios

Contract lock

Electronic signing The platform can provide“ Batch import of signatory information; And&ldqu o. Scan the code to sign the contract; Waiting for the service, it can support the simultaneous signing of over 1000 documents at a time. You can directly import the signatory information into the system through a form, initiate a thousand person contract signing process in one go, and notify the corresponding signatory via SMS to move the signing. You can also directly set the number of contracts, and the system will automatically generate a signing QR code based on the contract information. As long as you share it in the signing user group and scan it, you can actively enter the information to complete the signing.  

  How to use · in specific scenarios; Batch initiation of conference attendance sheet: For large conferences with dozens or hundreds of attendees, the participant information can be directly imported into the system in batches. With the help of a contract lock electronic template, the information can be automatically entered, and the designated signing location can be arranged in batches for each participant based on their name. Within a few minutes, the attendance sheet information can be synchronized to the participants' mobile phones, saving the trouble of entering information one by one, notifying them one by one, and specifying the signing location one by one.

(Batch Import Information) img src=“ https://dl.qiyuesuo.com/image/0cc445f4d6614bba89adf6cb292dc06e.

png" style="width: 300px; Class="fr fi fr diff"> (Batch specified signing location)

· Batch initiation of agency contracts or labor contracts: If the information of the signing party cannot be determined at job fairs or investment fairs, as long as the contract content is clear, thousands of contracts can be loaded into QR codes. Agents and newly hired employees can obtain an independent electronic contract by scanning it on site, without the need for advance printing or distribution, which is fast and convenient.

· Batch initiation of onboarding documents:

New employees need to sign labor contracts and“ Confidentiality Agreement, Non compete Agreement, Employee Commitment Letter, Employee Handbook; Waiting for more than ten types of onboarding documents, in the past, HR would print them one by one and notify employees to sign on the spot, sometimes requiring dozens of copies to be prepared repeatedly within a day. Now, just bind a dozen or so onboarding templates with the onboarding process, and after importing new employee information in batches, you can generate onboarding messages that cover each new employee with just one click, without the need to repeat the process and reducing HR mechanization. In addition, the sales contract, training contract, travel contract, Internet education service agreement, purchase contract, opinion form and other documents with unified format and content, large number of signatures and many signatories can be signed in one click through the contract lock.

span data-style-apply-id="font-

family-4bac9ffe" style="font-family: Arial,Helvetica,sans-serif; > 02 Batch approval process

One click check, batch submission of approval opinions

Highlights:

① Fill in approval opinions online  ② Real name signature opinion; ③ The approval result cannot be denied. Internal departments such as personnel, channels, sales, and procurement may have a large number of contracts waiting for approval every day. With the accuracy of the contract content, each process must select and submit approval opinions once. Mechanized operations take up a lot of time and energy. In order to enhance the approval experience, Contract Lock can provide users with the service of batch approval of multiple signing processes and batch submission of approval opinions. After the relevant person in charge previews and confirms the contract content online, they can select the required process with one click to submit approval opinions uniformly, which is fast and convenient for approval.

03 Batch reminder and signature reminder

Overdue but not signed or reviewed, unified reminder and automatic reminder

Highlights:

① Overdue reminder  ② Progress visible  ③ All outstanding responsible persons can be urged to complete and sign with just one click; ④ SMS/email notification operator

span data style apply id="font -

family-0082402c" style="font-family: Arial,Helvetica,sans-serif; The file initiator can follow up on the progress of all signing processes initiated by themselves in the contract lock backend at any time. If there are files that have exceeded the time limit and have not been signed or reviewed, they can directly initiate a unified reminder for these files. The system will automatically send a text message to remind the operators who have not completed the signing process in the selected file signing process. If there is a need for extension due to business or communication, multiple files in the same batch can be uniformly extended through the batch processing function, making the tedious process of use smoother and simpler. Batch signing and stamping of format files can be done automatically without manual dragging and dropping. Highlight: ① Multiple processes only require Verify the willingness to sign once (verification code verification); ② Signature/Seal Silent Signing Authorization; ③ Batch signing of saddle stitch seals; ④ To improve the efficiency of signing and stamping, commonly used formatted documents such as internal personnel certificates, notices, labor contracts, sales contracts, bidding documents, and bid winning notices can be directly stamped through contract locks; Automatic Sign Authorization; The seal administrator or signatory only needs to select the corresponding process in batches and complete the signing in one verification.

img src=" https://dl.qiyuesuo.com/image/6e4fa93a15d348f3a056be1ea89c17a5.

png" style="width: 300px; " class="fr-fic fr-dib">

05 Batch automatic archiving

Signed documents are automatically archived and saved without the need for manual organization

Highlights:

① File label setting  ② File archiving management rule setting; ③ Long term file storage; ④ Automatic file archiving; ⑤ The file can be Search by keywords

All online signed and stamped documents can be automatically archived and saved once signed. Authorized personnel can search and retrieve them based on keywords in the system at any time, without the need for manual archiving. This process is automated and carried out in batches.

Summary

As a leading electronic signature manufacturer in the industry, Contract Lock has always focused on its products, constantly innovating and enriching product functions around customer needs. The launch of batch processing related functions mainly helps users solve the problems of repetitive and mechanized operations, large workloads, making the signing process simpler and more intelligent, and making seal usage more convenient.

Click to enter and try it for free now!