Detailed explanation of the contract lock scanning and signing function | Multi party co signing file: sending with one code, signing with one scan

… Encountering the above scenarios: having to sign contracts with many people, the content of the documents is the same, but it is uncertain who the signing party is and how many people there are. How is the most convenient way to sign?

· If signing a paper contract:

Manually drafting and printing a paper contract, filling in information on-site and signing one-on-one, it takes a long time per person and may require queuing. If the contract preparation is insufficient, it may delay the signing, and if there is too much preparation, it will be a waste. · If signing an electronic contract regularly:

It is necessary to collect the information of the signing party in advance before importing it into the system, initiating and creating the signing process. The information collection work is difficult to complete in a short period of time, and the signing time is tight and impossible. span data-style-apply-id="font-size-b785c1db" style=

"Font size: 16px;">Try Contract Lock“ Scan and sign the code; Tool , can create contract signing tasks for up to 1000 people at once by specifying the contract content; Load the signed information into the QR code; The signing party can open their mobile phone and scan it to generate a separate electronic signing document, complete personal information, authenticate identity, and efficiently sign the contract.

Eliminate the need for information collection and avoid initiating separate processes for each individual, allowing for multiple contracts; Code” Generate, scan and sign immediately, making signing in such scenarios more convenient.

Scenarios Highlights: These business scenarios are all applicable

· Meeting attendance sheet

For various sizes of meetings that require on-site attendance, a scanning and signing task can be created in advance through a contract lock to generate“ Sign the QR code; Attendees can open their mobile phones on site, scan and fill in their information to obtain an electronic check-in form and sign in with their real name online.

· Opinion/Commitment Letter

Internal employee commitment letters or opinion letters generally require a large number of employees to sign. By enabling QR code scanning, electronic files and signing task QR codes can be created directly in the contract lock backend using templates. The person in charge shares the QR code in the work group, and employees can scan it to fill in information and sign with their real names independently. Signed documents will be automatically collected and archived.

·   On site signing at job fairs: HR can directly create a labor contract signing QR code in advance in the contract lock backend. At job fairs such as campus recruitment, the QR code can be directly presented to applicants and scanned to quickly sign contracts and efficiently process onboarding. HR does not need to bring a large number of printed paper labor contracts to the site to handle signing at any time.

· Tourism Contract

If tourists need to sign a tourism contract when registering for a tour with a travel agency, they can create a batch of electronic document signing tasks and generate a signing QR code in advance. Tourists can confirm on-site and scan the code in real time to sign the electronic contract, reducing unnecessary waiting time.

· Notice to Parents

The notification letter issued by the school to parents for confirmation of signature can be drafted directly through an electronic template with one click, and a QR code can be generated by scanning the QR code. Teachers can share the QR code in the parent communication group to receive unified notification of signature confirmation. Parents can scan the content of the notification letter at any time and sign with their real names.

· Education and Training Agreement

Various courses launched by educational and training institutions can generate online signing QR codes for registration agreements through the scanning and signing function, which can be forwarded and shared by the responsible person to students in need. Scanning can confirm the content of the agreement and quickly complete the signing, saving the trouble of collecting and confirming the information of registered students and preparing contracts one by one, and efficiently registering.

· House Lease Contract

In the leasing communication and intention determination process, sales personnel directly send the pre generated leasing contract signing QR code to customers, allowing them to confirm the lease at any time and scan the code to sign the contract, reducing waiting and hesitation time and improving efficiency.

· Various logistics documents

· Signing of Factory Recruitment Contract

Various manufacturing factories are recruiting temporary workers or introducing labor services for recruitment. With a large influx of new employees and tight signing times for various labor contracts, it is not possible to collect information about each new employee on site. Therefore, it is recommended to prepare the labor contract signing QR code in advance, scan the code on the same day, sign the contract in real time, and quickly handle the onboarding process in a compliant and efficient manner.

Function Highlights: Quickly understand the contract lock scanning and signing function

01 Multiple options to meet the scanning and signing needs of various businesses

02 One click activation of scanning and signing function, easy to operate and user-friendly

The contract lock platform supports on-demand activation of scanning and signing function during process configuration, and users can activate or deactivate it with one click according to their needs; Scan and sign the code; Easy to operate and user-friendly.

03 automatically generates a signing QR code/link, inviting signing at any time

After the QR code scanning process is created, the initiator can directly obtain the signing QR code or signing link online, forward and share it with the signatory to quickly invite signing, and the scanning progress can be checked.

span data-style-apply-id="font-family-0751c858" style="font-family: Microsoft YaHei, STXihei, Simhei, BASE; 04 provides unified file management, batch stamping, and progress tracking.

The scanning and signing tasks initiated in batches are automatically summarized to generate a form view. The initiator can open the view window to view the signed QR code, as well as the detailed information of the batch of files and the scanning and signing status of the signing party. It supports the initiator to stamp and withdraw files in batches.

05 The signing party scans the code to supplement the signing information and quickly joins the signing process.

The signing party scans the QR code to automatically enter the information completion page. After completing the identity information, the system automatically generates an independent electronic signature file and completes the signing online. When it is not yet the turn to sign, it is not allowed to scan the code to join the signing process of documents such as the receipt. There are strict requirements to prevent the recipient from scanning the code to view and sign the document before the shipper confirms the document information. Simply enable this function, and if it is not yet the turn to sign and scan the code to join, it will automatically remind the signing program to meet business requirements.

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imhei, BASE; 07 Organize internal scanning and signing tasks to prevent external personnel from joining

If it is only an internal scanning and signing scenario within the organization, it can be enabled during the configuration process; Only allow internal contacts of the organization to scan the code to join; Function, avoid external personnel involvement.

Summary

Contract locks have always been attentive to user needs and constantly innovate product features to make signing more convenient. The launch of scanning and signing tools provides users with more signing options on the basis of SMS and APP message signing, making it easier to sign contracts in scenarios with large contract volumes, tight deadlines, unclear signing parties, and inability to collect information from signing parties in a short period of time. Scanning the code allows users to fill in information and sign contracts independently, making signing easier and easier.

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