Sharing of electronic signature and printing control solutions for large groups with contract locks, no need for repeated deployment, and scalable scenarios
Contract Lock is a leading electronic signature and printing control service provider for over 40000 medium to large organizations in industries such as automotive, insurance, logistics, food, medicine, engineering, testing, and home furnishings, with the highest total customer base and localized deployment volume. Large group organizations have thousands or even tens of thousands of seals, with user bases reaching tens of thousands or even hundreds of thousands. The characteristics of having multiple companies, businesses, personnel, and seals make the use of electronic signatures in group organizations more complex and flexible. The contract lock group type electronic signature and seal control platform can provide a set of systems for the entire group; Electronic and physical seals; Provide unified management, usage, and monitoring services, integrating“ Process system, permission system, integration system, data system, risk system;
Make seal operations known, dynamically visible, risk controllable, and scene expandable , flexibly adapting to the digital application needs of large groups' seals. (Blueprint for Contract Lock Large Group Electronic Signature and Seal Control Service Solution)
The headquarters and branches of the group can handle all seal work at any time through a system and a mobile phone every day, and all seal matters of the group can be carried out in compliance with seal management requirements in an orderly manner. Management seal The contract lock can help collect and summarize all electronic seals, physical seals, UKey signatures, and mobile signatures within the group in a unified manner, combined with; Process, permissions, ledger, etc; Function: Help large group organizations build a clear organizational hierarchy and flexible access to seal control cabin. 1. Create a group seal library where all seal information is visible. All electronic and physical seal information of the group is intelligently summarized into one information library, automatically classified according to the company and seal type, and synchronized to generate seal file cards; How many seals does the group have, which branch produces them, who manages them, and who can use them; One form can penetrate. 2. Implement full lifecycle management of seals, with all operations known and controllable.
The digital seal control center of the contract lock helps large groups build a process system according to management regulations. All actions such as seal production, change, use, viewing, transfer, deactivation, and destruction are approved and authorized by the process, avoiding private stamping and engraving of seals, and making all seal operations known and controllable.
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Implementing hierarchical and decentralized management of seals, subsidiary companies do not need to repeatedly deploy contract locks. The digital seal control center supports hierarchical and decentralized management of seals, from the group headquarters to subsidiary companies, allowing the group headquarters to centrally control the seals of subsidiary companies, and also enabling independent management and use of subsidiary companies through authorization. Even a super large group with dozens, hundreds, or even thousands of subsidiary companies only needs to deploy one system to provide electronic signature support for all subsidiary companies and businesses within the group, solving the problems of deploying multiple systems at once, inability to communicate information, and high implementation costs within the group.
4. Visual permission control system, flexible and compliant use
Contract lock electronic signature and printing control platform with strict and flexible“ Permission System; From“ Seal” To“ System” Each authorization is compliant and controllable. · Seal permissions are allocated as needed to ensure that unauthorized access to seals is not allowed. The electronic signature and seal control platform of large groups requires authorization from system operation and maintenance to the production, management, use of each seal, as well as the viewing and downloading of contract documents. Managers can authorize or revoke permissions at any time based on the functions of each employee and the signing requirements of each business. At the same time, the view report can provide a comprehensive understanding of permission allocation, resulting in the appearance of“ Exclusive or overlapping permissions; 、 “ Authorization beyond functional scope; 、 “ Authorization Expires” Wait for the situation and adjust it in a timely manner to make every operation controllable. · Implement“ Separation of Three Members; Management to prevent overlapping of permissions and concentration of power. Contract lock electronic signature and seal control system combined with the requirements of the Company Law, the Articles of Association of the Legal Person, etc., to achieve“ Seal Administrator; 、 “ Seal user; 、 “ System Administrator” Permission is mutually exclusive and non overlapping, supporting the addition of security audit roles, implementing power supervision, preventing risks such as excessive power of seal administrators, and ensuring the security of seals and data for large group users. Seal Integration of Contract Lock Electronic Signature and Printing Control Platform; Process, permissions, and integration system; Assist large groups in flexibly building electronic signature scenarios, where
can be automatically matched with who can use it, who approves it, what process to follow, and what seal to stamp, achieving independent application, automatic circulation, and leaving a trace of use.
1. Through“ Seal usage permission allocation; Determine who can use the seal
in the contract lock seal control system. Each seal has usage permission control and can only be used after authorization, ensuring that the seal is safely used within a controllable range.
2. Configure the signing process as needed, determine the scope of use and approval procedures
You can configure the seal usage process based on the specific seal usage requirements of various businesses such as personnel, procurement, and sales, bind the seal with the process, specify the approver and signatory, and lock the seal usage scope and approval procedures.
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Support integration of various management software to help expand usage scenarios as needed. The contract lock electronic signature and printing control platform has over 400 management software integration experiences and more than 200 functional interfaces that can be called by various business software. It can integrate and interface with existing management software within large groups at any time, and is equipped with business processes to build business signing scenarios as needed, meeting the electronic signing needs of various businesses.
· Full coverage of high-frequency common scenarios
Common document signing scenarios in daily office management of large group organizations, such as personnel, administration, finance, legal, bidding, etc. The application is mature and can be implemented at any time.
Includes: IPO application materials, information disclosure documents, meeting minutes, legal documents, confidential documents, official documents, bidding announcements, bidding documents, procurement contracts, financial statements, financial reimbursement approvals, personnel contracts, personnel certificates, employee follow-up agreements, etc.
· Specialized business scenarios can be expanded as needed. In addition to conventional scenarios, contract locks can also help large groups in various industries continuously expand their application scenarios based on business needs by integrating with business software. The solution for contract lock scenarios covers over 70 segmented industries, with thousands of unique signing scenarios, covering“ Engineering work permit, acceptance form, automobile sales and test drive, agricultural and animal husbandry supply chain factoring contract, insurance policy, inquiry letter, logistics waybill, pharmaceutical first business exchange materials, supermarket chain investment and franchise documents, manufacturing product qualification certificate, testing report, investment bank documents, etc; Various large-scale group characteristic business scenarios. [Click to view]: The application scenarios of contract locking in various businesses and industry organizations.
Control Seal Integration of electronic signature and printing control platforms for large group contract locks; Data reports, system logs, risk detection, and SMS notifications, etc; Function: Visualize the status of seals through real data, helping managers at all levels of large groups to understand the real situation of seals in real time. 1. Diversified reports intelligently present the overall situation of seals. Contract locks can provide specialized services for large group users; Seal Data Statistics Portal; Managers of the group headquarters or subsidiary companies can access real-time information on all company seals by opening the data dashboard, including“ How many seals are used by each branch, how many contracts have been signed recently, how many electronic and physical seals are used respectively, how many new seals have been added, how efficient the signing is, and so on; You can tell at a glance.
2. All operations automatically generate records
On the contract lock platform, all seal related operations can automatically generate log records, replacing traditional paper record forms to provide complete seal data information for large group users. By opening the phone, users can easily understand seal changes and usage. 3. Real time reminder of key operations
For important operation steps such as creating new seals, changing permissions, using seals, viewing files, or triggering seal abnormality warnings, the system will promptly pass the“ SMS notification” Seal administrators or legal persons do not have to constantly stare at their phones or computers, so they do not miss important information and seal supervision is more worry free.
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Automatic warning for abnormal situations
Large groups can set up the“ in the contract lock system according to management needs; Warning conditions; When it appears; Seal permissions are mutually exclusive, overlapping, and the administrator or user resigns; In case of abnormal situations, the system automatically identifies and marks reminders based on the level of urgency, and promptly notifies the handlers through SMS or email, truly achieving 24/7 monitoring of seals.
Contract Lock Large Group Seal Control Platform Application Value:
Contract Lock helps large groups achieve their goals through integrated electronic signature and seal control services.
; Artificial seal management; To“ System Control” The transformation, visualization, process oriented, and scalable management environment enables every seal of a large group to be secure and controllable, and every business can use seals in a compliant and efficient manner. Deployment cost optimization:
Complete coverage of one system for dozens or hundreds of branch offices, resolving the hassle of one system for each company and saving unnecessary costs. Seals can be easily retracted:
All seal operations are carried out according to the management system through the process, with visualized permission allocation and dynamic visibility of seals, so there is no need to worry about misuse of seals. Flexible scene expansion:
It can customize functions and build usage scenarios according to the actual needs of large group users, achieve unlimited reuse, and enhance the system's value. Easy to operate and use:
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