The application of contract lock in legal services: electronic signature of legal documents, saving time, effort and improving efficiency

According to the "National Public Legal Service System Construction Plan (2021-2025)" released by the Ministry of Justice, there are a total of 765000 legal service institutions in China, including law firms, notary offices, judicial appraisal institutions, arbitration institutions, people's mediation committees, and grassroots legal service institutions.

“ 13th Five Year Plan; During this period, a total of 6.4 million legal aid cases, 11.67 million judicial appraisal services, 1.88 million arbitration cases, and 44.82 million people's mediation organizations were handled nationwide. The annual service volume of lawyers and notaries exceeds 11 million pieces, and grassroots legal service workers handle 800000 pieces of various legal affairs annually. With the continuous growth of various legal demands, the traditional manual stamping mode not only affects work efficiency and prolongs service time, but also increases the difficulty of handling affairs for parties in different locations. In order to improve service efficiency, more and more legal service institutions are introducing electronic signature technology to promote the application of electronic legal documents, gradually realizing the online development of legal services such as legal consultation, mediation, lawyers, notarization, and judicial appraisal, and enhancing the convenience of legal services. The contract lock can help legal service institutions build a unified electronic signature and seal control platform both internally and externally, supporting integration with business software such as electronic file systems, case handling systems, arbitration service platforms, online notarization service platforms, and judicial appraisal systems, providing online legal services; Party identity authentication, remote document signing, legal service data storage, online authenticity verification of legal documents, etc; Service, promote the online circulation, approval, and signing of various legal documents, break the time and space limitations in legal services, and improve the efficiency of legal services. (Blueprint for Electronic Signature Applications in Legal Service Institutions) Scene Highlights

Electronic Signature Applications Covering the Entire Process of Legal Services “ Legal documents; It is a judicial administrative agency and a local authority

The documents used by parties, lawyers, etc. in resolving litigation and non litigation cases also include non-standard documents of judicial organs.

(Full coverage of documents and files from various legal institutions)

1 According to a survey conducted by the Institute of Law of the Chinese Academy of Social Sciences, 91% of the third level courts in China have fully promoted the use of electronic signatures in court cases. The contract lock helps the court and its subordinate courts unify the electronic printing platform, supporting integration and docking with the court's internal electronic file system, case handling system, and trial system. It helps the court build signing scenarios around daily case handling processes as needed, realizing online signing and automatic archiving of legal documents such as case materials, rulings, mediation agreements, judgments, and decisions, and downloading and printing them as needed, comprehensively improving the efficiency of court case handling. Previously, the Keshiketeng Banner People's Court introduced the Contract Lock Electronic Signature System, expanding the electronic signature function of the court's internal execution and case handling business system, and promoting the comprehensive digitization of the filling, signing, and storage of records and case files generated during the execution and case handling process. When handling a civil lending dispute case, the Keshiketeng Banner People's Court helped the enforcement officers conduct online mediation for the executed person in France and the applicant for enforcement in Zhejiang Province through the application of contract lock and electronic signature. In just a few minutes, the enforcement settlement agreement was signed remotely, breaking the time and space limitations of remote enforcement across two countries and improving the experience of both parties.

(Image sourced from the official WeChat account of Keshiketeng Banner People's Court) Application Effect

· Grassroots courts in various regions do not need to go to the court specifically for stamping, saving unnecessary travel.

· Breaking the limitations of time and space, the parties involved can carry out remote execution at any time, whether it is across provinces and cities or across borders, making case handling more flexible. · The document stamping work, which originally took 2 to 3 days and dozens of kilometers to complete, can now be stamped online in just a few minutes, enabling the retrieval of judgment documents in court. · The electronic signing environment allows for approval, stamping, and automatic preservation of evidence, enhancing the supervision of court stamping work and improving credibility.

2.

Law Firm Lawyer Services

Contract Lock meets the daily office and legal service center signing and stamping needs of the law firm headquarters, national branches, dispatching units, and legal service centers through a set of electronic signature and seal control systems. It supports the integration of enterprise WeChat, DingTalk, OA, and WeChat mini programs, providing 7 * 24-hour online signing services for law firm lawyers. When lawyers are on business trips and not in the law firm, they can open their phones anytime and anywhere to sign lawyer letters, power of attorney, opinions, and other documents.

Application Effect

· The law firm implements online approval and printing internally, and issues documents anytime, anywhere.

· In the past, it took at least 3-5 days to receive a letter from a law firm to represent a lawyer, but now it only takes one hour at the fastest.

· All electronic legal documents are encrypted for transmission and their authenticity can be verified to prevent information leakage and false issuance of lawyer's letters.

3. Arbitration Commission Case Handling

As a globally recognized mechanism for resolving commercial disputes, arbitration employs arbitrators from all over the world. If the arbitration documents are signed offline, the arbitrators must sign them in person, which not only delays the case handling process but also increases the cost of the arbitration institution. The contract lock can help the arbitration commission integrate and dock; Arbitration Comprehensive Service Platform; Embedding electronic signatures into the arbitration case handling process, providing electronic signature and stamping services for arbitrators and arbitration tribunals, signing arbitration legal documents online, simplifying the internal signature and stamping procedures of the arbitration commission, resolving the difficulties of offline signing and cross unit stamping, promoting the comprehensive paperless process of filing, organizing, and closing arbitration cases, and improving the efficiency of arbitration services. The documents such as

notification and are mostly internal single signature documents. The notification documents required for filing and organizing the case can be efficiently approved and automatically stamped by initiating a stamping process. In scenarios where mediation documents, arbitration awards, etc. require the signature of arbitrators and the seal of the arbitration tribunal, after the business system initiates the process, it automatically sends a text message to notify arbitrators to sign online and the seal administrator to stamp online. The case will be concluded and signed immediately, saving the trouble of signing in person and running errands to stamp, and improving the efficiency of document issuance. (Online Signing Scene for Closing Documents) Application Effect · Arbitrators do not need to go to the site, they can use facial recognition to authenticate their identity and issue arbitration documents online by opening their mobile phones.

· Online court hearings can be organized, and arbitration documents can be sent via SMS, making arbitration cases faster and providing more timely services. 4. Online issuance of notaries by notary offices. In 2021, the Ministry of Justice issued the "Opinions on Optimizing Notary Services to Better Benefit Enterprises and Convenience for the People", which proposed that by 2025, the development environment of notarization should be further optimized; Cross provincial connectivity; 、 “ Full process online service; The number of notarization matters has significantly increased, and at the same time, the promotion and application of online notarization service models have been proposed.

Improve the functions of identity recognition comparison, electronic signature, online inquiry, online review, etc., and implement the full process of online processing such as application, acceptance, review, payment, certificate issuance, and delivery. The contract lock can be equipped with an online notarization service platform and mini program to help create an online acceptance channel for notarization business. It integrates technologies such as facial recognition and video recording to ensure that the parties handle the notarization in person, promote online signing of notarization certificates, and deliver PDF/OFD electronic notarization certificates with one click through SMS and other methods. Currently, notary offices in multiple cities across the country, including Harbin, Yantai, Inner Mongolia, Shanghai, Baotou, and Guangzhou, have fully implemented the application of electronic notarized documents. Application Effect · Electronic notarization certificate data is tamper proof, long-term storage, and online distribution, making it more reliable and convenient.

· You can do it by opening your phone, avoiding the trouble of running errands for the masses and reducing the cost of handling things. According to data from the Judicial Appraisal Center, as of the end of 2023, there are over 2800 judicial appraisal institutions registered by judicial administrative agencies nationwide, with a total of over 3.5 million transactions processed throughout the year. Faced with a huge volume of business transactions, the offline signing and face-to-face collection of paper appraisal opinions not only requires a heavy workload for business personnel, but also consumes a large amount of paper. The parties involved have to run errands back and forth, and the service experience is poor. Previously, eight departments including Guangzhou Judicial Bureau, Guangzhou Intermediate People's Court, Guangzhou People's Procuratorate, and Guangzhou Public Security Bureau jointly issued the "Opinions on Establishing a Mechanism for Connecting the Management and Use of Judicial Appraisal in Guangzhou", which took the lead in implementing a new service and management model for electronic judicial appraisal opinions nationwide. Appraisal institutions no longer actively serve paper judicial appraisal opinions. The contract lock can be equipped with the judicial appraisal service system of the appraisal center, providing electronic templates, identity authentication, and electronic signature services for the application of electronic appraisal opinions, helping to issue tamper proof PDF/OFD opinions online, which can be viewed and downloaded online, and assisting in the digital transformation of judicial appraisal services.

Application Effect · The authenticity results of electronic opinions can be checked online to ensure that the content is true and cannot be tampered with, enhancing credibility. · Eliminating the tedious manual signature and stamping process for staff and improving service efficiency.

Summary

The promotion and application of legal and effective

electronic signatures

in legal service institutions can not only simplify the approval process and shorten the processing time, but also improve the authenticity and effectiveness of various legal documents, achieve the integration of online signing, electronic delivery, and online verification of legal documents, and help lawyer services, notarization, judicial appraisal, arbitration, mediation and other services achieve full online operation, providing convenience for legal service institutions, reducing the need for people to run errands, and facilitating early and full coverage of public legal service networks. Click to enter and try it for free now!