Contract lock helps you monitor seals 24/7

How is the current status of your company seal?

“ What documents were stamped with the seal today? ” “ Who used the seal? ” “ Is the stamping procedure for this contract compliant? ” “ Has the change of seal information by the branch been authorized? ” “ Where is the contract seal now? Who is in charge? ” … These questions are the most concerning seal issues for many company management, but they are also the most difficult to answer. I'm on a business trip, not at the office, not at the branch office, and I don't know what happened to the seal without asking the person in charge! The seal is related to the company's business dealings and reputation, and when faced with seal management and usage status monitoring, enterprise managers always worry about it. Especially for financial institutions such as securities and banks, as well as listed companies, there are strict regulations on the management and use of seals. If there are any operations that do not meet the requirements, not only may they face legal disputes, but they may also be ordered to rectify by the China Securities Regulatory Commission and face huge fines. The

contract lock can provide you with

7 * 24-hour

seal monitoring

service, intelligent tagging of abnormal changes, and automatic warning reminders.

Now , even if the seal is not around, any permission changes, permission transfers, new seals, or seal usage operations can be notified at any time. The seal can be monitored in real time wherever you go , and any abnormal changes can be detected at the first time. How can contract locks help you monitor seals 24/7? 1. Establish a process based seal management system to ensure the controllability of seals. Previously, there was only a seal management system in place, but there were various factors involved in the offline management and use of physical seals, making it difficult to truly comply with regulations. It is common to have unauthorized stamping, blank stamping, unauthorized stamping, or unauthorized engraving of seals. In the seal control and usage system that helps organizations build, there is a strict permission and process approval system that allows organizations to allocate seal management and usage permissions according to the seal management system, customize business seal usage processes, and ensure that seals cannot be accessed or used without authorization

Ensure that all seal operations comply with regulatory requirements and are within the controlled range. 2. Automatically generate detailed records, leave operation traces, and audit and view at any time

“ Retain seal usage records; It is one of the most basic requirements for seal management, but paper record forms are prone to tampering and there may be phenomena such as the approver missing the signature of the letter, which is not standardized enough. Now, all operations related to seals and contract locks can automatically generate log records for you. Seal changes and usage are automatically summarized and can be accessed by opening your phone. Not only is the information recorded completely and tamper proof, but it is also more convenient to access on mobile phones, making seal supervision more convenient.

3. Automatic warning and reminder of seal abnormalities, timely response and handling Many risk events related to seals are mostly due to the failure to detect abnormalities in a timely manner and intervene to resolve them. Information acquisition is not timely and there are no reminders, making it difficult to detect abnormal situations in a timely manner. In order to meet the regulatory needs of managers at any time and anywhere, Contract Lock has launched a seal warning and reminder service for abnormal situations. You can set warning conditions and handlers according to seal management requirements. If a warning is triggered during seal management and use, the system will automatically identify and mark the urgency level for warning. At the same time, the handlers will be notified through SMS, email, system messages, etc. to view detailed issues and handle them in a timely manner. 4. Real time notification of seal dynamics, the first time to know the seal situation in the past , management often finds themselves in a passive state to understand seal information, and must ask and check themselves to understand the latest situation of the seal. There is always a time difference

.

Now,

Contract Lock

can provide you with seal dynamics“ Real time notifications; Service: We can notify the seal administrator or legal representative via SMS as soon as possible when you create a new seal, change seal information, modify permissions, use the seal, view files, or trigger an abnormal seal warning based on your needs. As long as the seal is used, the information is changed, or there is a warning of abnormal changes, the management can receive SMS reminders at any time, monitor the seal dynamics in real time, and not miss important information. img src=" https://dl.qiyuesuo.

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Summary

Implementseal management system,Recordseal situation,Feedbackseal status,Discover abnormal situations in seal management and use, comprehensively ensure the compliance and security of seals in medium and large organizations, and meet the leadership's 24-hour requirements.The requirement for seal monitoring allows for real-time monitoring of seal dynamics and worry free use even when traveling, away from the company, or at branch offices.

> More seal management and usage plans:

• In management:We provide you with“ 7 major; Seal usage tips to solve common seal problems one by one

• In use:Creating“ for you; 7 major; Contract Avoidance Guide, Help You Resolve 99% of Contract Signing Troubles

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