Contract lock intelligent electronic signature solution for universities, allowing teachers and students to stamp without running errands, making work more convenient
As a leading intelligent electronic signature service provider in the industry, Contract Lock has served more than 320 universities across the country, including numerous national key universities such as 985 and 211, as well as provincial key universities. Scene coverage University transcripts, certificates, paper searches, graduate employment agreements, graduation certificate stamps, archive management, scientific research project management, student network payment, award and excellence application, faculty and staff overseas approval, financial reimbursement, personnel management and more than a hundred other common tasks. . Click here to learn more
Recently, the Ministry of Education and nine other departments jointly issued the "Opinions on Accelerating the Promotion of Education Digitalization" (Education Office [2025] No. 3), which aims to promote the construction of university campuses nationwide. ; Digitization” span data-style-apply-id="font-family-be4b5e01" style="font-family
: Arial,Helvetica,sans-serif; New Stage .
Contract Lock Focused on solving the heavy workload of manual stamping of documents and materials in the process of digitalization in universities, as well as the trouble of offline signing and running errands for stamping, etc., we have joined forces with commonly used software groups in universities to expand online intelligent electronic stamping scenarios that meet the needs of faculty and students, fully empowering the construction of digitalized campuses. Experience of Campus Intelligent Electronic Signature Application Scenarios
In the process of serving universities, contract lock intelligent stamp control, system intelligent integration, intelligent document drafting, intelligent contract review, automatic stamping of regular documents, campus intelligent signature verification platform, transcript The authenticity verification and unified identity authentication services provided by Xuexin Network are widely recognized and applied by universities.
01 Intelligent printing for students on campus
Electronic transcript:
Self application, verification of authenticity on the Student Information Network Contract lock fully integrated with the university's academic system and authoritative CA, allowing remote access to the phone for self-service transcript processing.
Provide electronic templates for academic transcripts, automatic stamping by the school, self-service download and printing services for academic transcripts, and support for verification by the China Academic Degrees and Graduate Education Press.
Proof materials: Online application, 1-second automatic stamping
“ Proof of enrollment, academic record, file, degree, and honor certificate; Commonly used documents can be processed in the online service hall, allowing students to apply independently and the school to approve and stamp them online at any time.
Award and Excellence Application Form: Automatic filling and first instance automatic stamping
For scenarios that require filling out and stamping forms such as award and excellence evaluation, scholarship and honor title applications, students can directly apply with their real names in the campus information system, automatically capture student information and write it into electronic form templates, generate application forms, and have the school approve and stamp them, making things more convenient.
Payment voucher for network access: Real name network access The contract lock can be integrated with the billing management system of the university campus network to automatically generate payment vouchers. With the help of WeChat mini programs, an online enrollment and payment window for students can be created. After students make online payments, the electronic voucher stamping process can be triggered, supporting the school to automatically stamp and batch stamp, and issue electronic payment vouchers in real time.
【
Click to view details 】 02 Graduate intelligent printing
Employment agreement
: Three party remote signing, real name signing, verifiable signing Connection to employment information management system, various provincial and municipal student employment information websites, creating a“ Online Employment Contract Signing; Platform. The employment agreement can be signed and completed within 20 minutes via internal network, and the entire process of termination, registration of graduates' destinations, analysis of employment data, and filing can be digitized.
【
Click to view details 】 Graduation certificate:
PDF/OFD format conversion, certificate batch stamping Integrate contract lock in the academic system
span data style application id="font family ad5f54b6" style="font fam ily: Arial,Helvetica,sans-serif; ">Electronic signatureprovides standard certificate electronic templates for different departments and majors. The certificate stamping process is triggered in bulk online during the graduation season, and the stamping is automatically completed. It supports multiple formats such as PDF and OFD, with high efficiency for the graduation season.
Employment Recommendation Form:The school will review and stamp it immediately, and the student can quickly apply online.
Connect to the online service hall, students can submit materials online to initiate recommendation applications, and the college and school will automatically stamp the application after online approval; Employment specific seal; It only takes a few minutes to provide stamped documents to students.
03. Intelligent printing for scientific research projects
Project payment notification: Business information linkage, stamped upon receipt of payment
Connect to the on campus project management platform. After the funds for scientific research, social sciences, etc. are received, the funds will be automatically retrieved and reserved in the contract lock system once approved by the finance department; Financial personnel electronic signature; And“ Verified Funds Special Electronic Seal; Complete stamping with high timeliness, accurate data, and fast operation.
Research project materials: Process driven stamping, signing progress visualization
Approval and settlement materials required for research projects can be directly initiated through the campus office system and project system for stamping applications Electronic signatures Application embedded in the process, after approval, can be stamped online to promote the progress of research projects.
04. Library intelligent printing
Check and cite reports/papers search proof: Intelligent stamping of thousands of pages of documents
“ Check the citation report; It is a proof of the inclusion or citation search of a paper, and a single proof may reach thousands of pages. By integrating electronic signatures into the citation system, applicants can retrieve the citation data of the paper and trigger online stamping synchronously, saving the trouble of manual stamping page by page and ensuring that the issuance is effortless.
img src=" https://dl.qiyuesuo.com/image/998ed6088d154e818c66a681604dc253. png" style="width: 300px; " class="fr-fic fr-dib">
05. Intelligent Printing for Archives
Archive transfer/archiving and stamping:Automatic signature, stamping, and archiving
Directly connected with the archive system and academic administration system, more than ten types of archive materials for students, teaching, research, personnel, administration, etc. are archived. Once the online transfer and archive approval are approved, the archivist's electronic signature and special seal are automatically added to reduce the trouble of data turnover and improve archiving efficiency.
06. Intelligent Seal for Financial Management
Financial reimbursement form approval:Real name approval, secure fund flow
Integrate electronic signatures into the financial system, intelligently verify the true identities of reimbursement and approval personnel in the reimbursement approval process for scientific research, travel, and other expenses, automatically add electronic signatures of approval personnel, and achieve the integration of reimbursement approval and verification.
07. Intelligent printing for faculty and staff
Commitment letter/expert opinion form/recommendation information:Real name, non repudiation
“ Safety Commitment Letter, Recommendation Letter, Application Form, and On campus Expert Review Opinion Form; In scenarios where a teacher's signature, someone else's signature, or joint signature is required, one can directly select online co signature, single signature, sequential signature, or unordered signature through the contract lock, making personal signature more convenient.
Proof of Employment/Professional Title:Self service application, automatic stamping, no need to wait
“ Proof of Employment/Professional Title; By waiting for commonly used personnel certificates, you can independently apply and automatically stamp through your mobile phone or on campus devices, without the need for HR intervention or signing on the go.
08. Intelligent printing of teacher service materials
Application Form for Going Abroad on Business:Self service Application, Mobile Signature, Progress Visible
The campus foreign affairs system is equipped with a contract lock electronic signature application, which can provide electronic templates and electronic signature services for faculty and staff going abroad for official business. Promote independent application for business online, mobile approval and signature of responsible persons, and visualization of signing progress.
Public room allocation application:Supports online co signing by multiple people without running back and forth
By< span data-style-apply-id="font-family-ad5f54b6" style="font-family: Arial,Helvetica,sans-serif;">
09. Other intelligent printing scenarios
Purchase contract:Supplier intelligent identity verification, remote signing
Connect the campus SRM system to provide supplier real identity authentication and verification, electronic contract creation, electronic signature and stamping services for common procurement scenarios such as materials, equipment, and services on campus. Sign contracts remotely with suppliers from various regions and collaborate intelligently.
Personnel contract: Batch initiation, mobile signing, automatic stamping
The electronic signature is equipped with a university HRM system to provide batch initiation and stamping services for new and old employees' contract renewals, helping the university's HR process mechanization and achieve mobile contract signing for faculty and staff.
Bidding documents:Format file automatic signature, bid encryption and decryption service
Large scale infrastructure projects such as new dormitories, campuses, and libraries in universities need to be tendered to the public. By< span data-style-apply-id="font-family-ad5f54b6" style="font-family: Arial,Helvetica,sans-serif;">【Click to view details 】
Administrative documents:Integration of drafting, approval, countersignature, reddening, and stamping
Automatically apply templates to draft and highlight official documents on campus, support joint signatures by multiple people and online joint stamping by multiple departments, achieve PDF/OFD format conversion, and accelerate the speed of information circulation and sharing on campus.
Intelligent Contract Lock< span data-style-apply-id="font-family-ad5f54b6" style="font-family: Arial,Helvetica,sans-serif;">Electronic SignatureThe platform is designed strictly in accordance with the requirements of the Electronic Signature Law, and can provide universities with effective electronic seals and electronic signature support that comply with their seal management system and business signing scenarios. It integrates intelligent technology, gradually improves the efficiency of campus signature and stamping, and empowers campus digitization.
· Unified Campus Visa Verification Platform: Helps build a unified campus visa verification platform; Campus Information Online Verification Center; Support teachers and students to upload electronic files for real-time verification of signature and seal authenticity, and provide multi-channel verification services such as the Student Information Network and CA institutions.
· Authenticity verification of academic transcripts on the China Academic Degrees and Graduate Education Development Center (CHESICC): Electronic transcripts stamped with digital signatures can be directly uploaded to CHESICC for instant verification of authenticity, eliminating the risk of forgery and tampering, and enhancing the credibility of international education and employment scenarios.
· Unified Campus Trusted Identity System: Based on digital certificates and real name authentication technology, a unified identity system covering teachers, students, faculty, and current students is established to ensure the authenticity and trustworthiness of signing parties and data.
· Intelligent control of campus seals: Through functions such as hierarchical permissions, audit logs, and risk warnings, online supervision of the entire lifecycle of physical and electronic seals is achieved, and approval of seals at different campuses is recorded and remotely carried out.
· Intelligent drafting of service materials:Integrated electronic template library automatically retrieves academic/personnel data to generate standard format files (such as certificates and credentials), reducing manual input errors and improving drafting efficiency.
· Format file automatic/batch stamping:For high concurrency scenarios such as transcripts and graduation certificates, preset templates trigger the stamping process in batches. It can process over 7000 files in a single day, which is 20 times more efficient than manual processing.
· Intelligent review of contract documents: embedded in the contract management system to automatically verify the compliance of terms, record the entire process of signing, and ensure that procurement, scientific research, and other agreements are legal, valid, and traceable
· Multi system intelligent integration: Seamless integration with campus business systems such as OA, academic affairs, and archives to achieve< span data-style-apply-id="font-family-ad5f54b6" style="font-family: Arial,Helvetica,sans-serif;">Electronic signatureFunction can be called on demand to eliminate data silos and reconstruct online workflow.
· AI intelligent electronic contract: The contract lock has been integrated with AI intelligent applications such as DeepSeek, providing intelligent drafting, review, and signing services for university signatures and seals at any time.
Frequently Asked Questions (FAQ) for Campus Electronic Signature Applications:
1. Does electronic signature have legal effect? How to ensure compliance?
Answer: The legal effect of electronic signatures is based on the Electronic Signature Law of the People's Republic of China, as long as it meets the requirements of; Reliable Electronic Signature; Conditions (such as the exclusivity of the signatory, immutability of data, etc.), which are consistent with handwritten signatures or physical sealsHas equal legal effect.
Universities need to apply for digital certificates through authoritative CA institutions and use technologies such as blockchain certification to ensure the traceability and non repudiation of the signing process.
2、 Can electronic signatures be forged? How to identify?
Answer:No. Reliable electronic signatures are uniquely bound to the digital identity certificate of the enterprise or individual, and their legal effect is guaranteed by the certificate behind the signature. They are tamper proof and cannot be forged by clipping or editing images like ordinary pictures. Moreover, most electronic signature manufacturers have online authentication services, and if you are not confident, you can upload electronic files at any time to verify their authenticity.
3、 How to solve the problem of cumbersome stamping processes for multiple campuses and departments?
Answer:Through the contract lock digital seal control platform, electronic seals and physical seals are managed uniformly, integrating a hierarchical and decentralized authority system to achieve online management, use, and control of seals across campuses and departments. Support setting up business seal approval processes as needed, promote online circulation of campus seal work, and resolve the trouble of cross regional and cross departmental seals.
4、 How to integrate electronic signatures with existing campus systems?
Answer: The contract lock electronic signature platform supports API, SDK and other interface integration, as well as active and passive integration solutions. It can provide flexible access solutions according to the existing system situation of universities at any time, and build electronic seal scenarios such as transcripts and student registration certificates as needed.
Answer:Accepted. According to the Provisions on Several Issues Concerning the Trial of Cases by Internet Courts issued by the Supreme People's Court, the reliable timestamp, blockchain and other solid evidence storage technologies have been recognized at the legal level. At present, all major city courts in China recognize the judicial effectiveness of electronic signatures, and the original text of electronic contracts, notarized reports, and other documents can be used as judicial evidence.
6、 What are the benefits of using electronic signatures for universities?
Answer:Electronic signatures have achieved the electronicization of seal information, bringing all seal work online and supporting mobile signing and supervision of seals, making it easier for teachers, staff, and students to use seals.
In addition, it can not only solve the problem of difficult management of campus affairs, but also gradually eliminate the cost of paper, printing, express delivery and other expenses invested in campus services, achieving lightweight operation.
沪公网安备 31011202012092号