New regulations on bidding and procurement management for state-owned enterprises have been released! Electronic signatures help digitize the entire process of online bidding, online signing, and transactions

The bidding and procurement business runs through the entire process of the daily operation of central state-owned enterprises and is one of the core modules of their digital transformation. Recently, the State owned Assets Supervision and Administration Commission of the State Council and the National Development and Reform Commission jointly issued the "Guiding Opinions on Standardizing the Procurement Management Work of Central Enterprises", supporting central enterprises to build trading platforms based on electronic procurement trading networks, achieve open procurement business, controlled processes, fully online, and permanent traceability. In order to serve the digital transformation of central state-owned enterprises, Contract Lock combines relevant policies of various national ministries and commissions, as well as bidding and procurement business scenarios. Let's take a look at how Electronic Signature can help reduce costs and improve efficiency in the bidding and procurement business of central state-owned enterprises, create a transparent and fully digital bidding and procurement environment, and continuously optimize the market business environment. Feature Highlights Introduction to Featured Functions in Contract Lock Procurement Scenarios As a leading service provider in the industry, Contract Lock has over 400 large state-owned enterprises' service experience, ranking first in the industry in terms of product localization deployment. It can be integrated with various bidding systems and bidding platforms independently built by state-owned enterprises, and more than 200 functions can be called upon as needed for the procurement process of state-owned enterprises. Implementation“ Supplier identity real name authentication, automatic stamping of bidding documents, online production and stamping of OFD bidding documents, encryption and decryption of bidding documents, remote evaluation by experts, and online contract signing;

, help central state-owned enterprises create a fully digital procurement environment that is traceable, compliant, secure, efficient, and convenient. · Standard electronic templates that meet national requirements: The electronic template library of the Contract Lock Electronic Signature System fully supports national contract demonstration texts, providing central state-owned enterprises with unified and standardized electronic templates for procurement documents, ensuring that the content of the signed documents is complete, the terms are complete, and the rights and obligations are equal throughout the procurement process, and improving the compliance and security of procurement materials. · Electronic Bid Mobile Encryption and Decryption Service:

Replacing traditional UKey devices with mobile phones, providing suppliers with mobile seal application, enabling mobile phone scanning to encrypt and decrypt bids, and preventing bid information leakage caused by external devices.

· Real name authentication for all participants:

Integrated facial recognition function, connected to national trusted identity data sources, can initiate identity authentication and verification for suppliers and evaluation experts, ensuring the credibility of identity information and personal participation, preventing fraudulent and proxy signatures, and ensuring the credibility and non repudiation of the signing results of bidding documents.

· Support OFD national format files: Contract lock Electronic signature

The system has achieved full stack adaptation for information and innovation, and can work with format file conversion service providers to provide contract and bid OFD format conversion, reading, preview, and signing services for central state-owned enterprises.

· Online stamping of ultra large bidding documents: The contract lock platform can support online stamping of ultra large documents up to 1GB in size, making it easier and more efficient to read and stamp bidding documents with up to thousands of pages. · Automatic stamping and batch stamping of formatted files:

For documents with unified formats and mechanized stamping, such as bidding notices, bid winning notices, procurement contracts, and invitation letters, automatic stamping and batch stamping after approval can be achieved through signature settings, saving the trouble of manual dragging and stamping and improving signing efficiency. · Full process data storage and traceability for bidding and procurement: Contract lock can provide services such as data storage and audit logs to help central state-owned enterprises store and record the entire bidding and procurement process data. The specific details can be traced back to who logged into the system, approved documents, stamped documents, viewed bidding documents, etc., and cannot be denied.

· The authenticity of the bidding and stamping materials can be verified: Whether it is a bid, announcement, winning bid notice, or evaluation report, simply upload the stamped electronic file to the contract lock platform or the state-owned enterprise's own signature verification platform to instantly check the authenticity of the signature and stamping, making the materials more reliable. A system covering the entire process of bidding and procurement business scenarios

According to the latest regulations on bidding and procurement management for central state-owned enterprises issued by two ministries and commissions, except for projects and resources that must be procured through bidding and tendering as explicitly stipulated by regulations, central state-owned enterprises should choose the method of“ Inquiry and comparison, bidding, negotiation, direct procurement

” One of the four ways to make purchases. The contract lock can provide digital signing scenarios covering the entire bidding process for central state-owned enterprises through joint bidding service platforms and procurement management software according to different bidding scenarios.

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nitial; text-decoration-style: initial; text-decoration-color: initial; '>01. Central state-owned enterprises issue bidding notices or invitations, including: bidding notices and invitation letters for bidding procurement; (Inquiry Procurement) Inquiry Letter, (Negotiation Procurement) Negotiation Invitation Letter, (Bidding Procurement Invitation Letter) Bidding Procurement Invitation Letter, etc. After determining the procurement requirements and methods, central state-owned enterprises need to issue notices or send invitation letters to invite suppliers to participate in the quotation. These types of documents are formatted and stamped mechanically, and traditional paper documents require a large amount of manual stamping work. Additionally, the cost of mailing and transmission is high, and the inquiry process is long.

Throughelectronic signaturecan provide electronic templates, automatic stamping, and download services for notices, invitations, and other documents, saving tedious drafting, printing, and mailing work and improving information release and inquiry efficiency.

· One click stamping and automatic publishing of bidding notices

Fully integrate the internal OA office system, electronic bidding platform, and electronic signature system of central state-owned enterprises. After the bidding notice is approved in the OA system, it will be automatically stamped and pushed to the external information portal of the electronic bidding platform synchronously, achieving the integration of stamping and publishing of bidding notices.

· Invitation letter automatic stamping, online sending

In scenarios where bidding invitation letters, negotiation invitation letters, and bidding invitation letters need to be issued to invite suppliers to participate in procurement, central state-owned enterprises complete the internal unilateral stamping process and send various electronic invitation letters to suppliers via SMS to quickly complete the online invitation, compressing the previous 2-3 day cycle to within 1 hour.

02. Intelligent verification and automatic update of supplier information

External suppliers can register on the central state-owned enterprise electronic bidding platform and access the contract lock page to provide company information, complete real name authentication online, and use authoritative CA digital certificates to ensure the credibility of supplier company information and reduce procurement risks.

· Real time access to supplier authentication information

State owned enterprises can directly view the status of supplier ID cards in their internal supplier information database. If not authenticated, a one click SMS notification can be sent. If not authenticated, it can be automatically added to the supplier blacklist, making the initial screening of suppliers more convenient.

· Automatic Reminder for Supplier Information Changes

Once there is a change in supplier information, the certification status will be immediately invalidated and reminded, helping central state-owned enterprises to understand the real-time situation of supplier information changes and avoid risks and troubles caused by untimely information changes.

03. Suppliers can apply for mobile or UKey signatures independently on the electronic bidding platform of central state-owned enterprises after passing the supplier identity authentication, and sign bidding documents or quotations online according to the procurement form, shortening the quotation and bidding cycle and responding efficiently.

1) Online encrypted bidding

· The OFD electronic bidding document production contract lock electronic signature system can support online stamping of large-scale bidding documents up to 1G, providing a platform for electronic bidding applications; Electronic templates, online approval and stamping, saddle stitch seal signing, mobile encryption and decryption, etc; Multiple services. Suppliers can quickly draft documents using templates on the electronic bidding platform, and generate electronic bidding documents with one click stamping, saving the trouble of manually flipping pages and stamping, preventing blank pages, missing stamps, and reducing manual stamping pressure.

· After the supplier uploads the sealed bid with a mobile scan, the bidding platform automatically calls the contract lock encryption interface to generate an encrypted QR code. Authorized personnel such as seal administrators can scan the code to authorize and automatically complete the bid encryption, ensuring that the bid information is kept confidential and not leaked before the bid opening, in compliance with bidding management standards.

· In recent years, the National Development and Reform Commission has been fully promoting the use of electronic guarantees instead of cash deposits to reduce the cost of bidding guarantees. Online processing of electronic guarantees has become an important step in supplier bidding.

In order to improve the efficiency of letter of guarantee issuance, the contract lock can integrate with the electronic letter of guarantee system and connect to the electronic bidding platform of central state-owned enterprises, realizing online application, mobile approval, remote signature and seal of electronic letter of guarantee for bidding, and the letter can be sent out within a few minutes at the fastest.

2） Supplier Online Quotation

In addition to bidding methods, procurement methods such as inquiry, bidding, and negotiation require suppliers to provide a quotation or quotation sheet. Now, after receiving the invitation, suppliers can directly initiate the quotation and quotation signing process online in the electronic bidding system, and can complete the stamping and quotation within 1 hour.

04. Bid opening review

During the bid opening process, contract locks are integrated with bid decryption and on-site tablet device signing applications to achieve on-site bid decryption, expert online scoring and signing, compliance throughout the process, reducing manual intervention, and ensuring the credibility of the evaluation results.

· Online decryption preview of bidding documents

The electronic bidding system generates decryption QR codes for the files to be opened by calling the contract lock file decryption interface. The seal administrator of the bidding supplier unit scans and decrypts them in real time. The content of the bidding documents is made public on the same day and the entire process is secure.

· Experts sign bid evaluation reports with real names

The new regulations on the management of state-owned enterprise procurement emphasize the need to ensure fair evaluation results. In order to minimize intervention factors in bid evaluation, contract locks can be connected to tablet devices and bidding platforms to enable experts to sign bid evaluation reports in person on site. Expert on-site facial recognition is required to obtain the bid evaluation task. Real name scoring and electronic signature addition are required, and the results cannot be denied.

05. Announcement of Results and Signing of Contracts by Both Parties

After all bid evaluations and price comparisons are completed and suppliers are determined, the central state-owned enterprise will stamp and issue notices in its internal system at any time, promptly publicize and arrange for suppliers to sign procurement contracts online, seamlessly connecting each link and efficiently promoting cooperation.

· One click issuance of winning bid notification

After the evaluation is completed, the winning bid result data can be directly written into an electronic file template in the business system, automatically drafted and approved with a seal, and synchronously published in the bidding external information portal to ensure accurate and timely information release.

· Online signing of procurement contracts

In the final signing stage, central state-owned enterprises can directly draft procurement contracts online through electronic templates, and complete the signing process with suppliers in different locations in one go. The entire process is documented and automatically archived, making the contract efficient and paperless.

↓ Summary of electronic signature application policies for bidding and procurement in various ministries and commissions of the country:

· December 2020: Ministry of Finance

"Government Procurement Law of the People's Republic of China (Revised Draft for Comments)": Electronic contracts signed on electronic trading systems can be filed by purchasers through the electronic trading system, and electronic contracts have the same legal effect as written contracts.

· In November 2021, the General Office of the State Council issued the "Opinions on Carrying out Pilot Work for Business Environment Innovation", which clearly stated the need to vigorously promote the comprehensive application of electronic signatures and electronic certificates in bank account opening, loans, bidding and other fields, and promote the electronic reform of the entire bidding process.

· September 2022: The General Office of the State Council

issued the "Opinions on Further Optimizing the Business Environment and Reducing the Institutional Transaction Costs of Market Entities", which clarifies the promotion of online processing of the entire process of bidding, tendering, and opening in the field of engineering construction, as well as cross regional and cross platform mutual recognition of digital certificates in the bidding and tendering field. Support local exploration of the application of electronic business licenses in login, signature, and online contract signing services on bidding platforms.

· October 2022: The General Office of the State Council

issued a notice on replicating and promoting the pilot reform measures for innovative business environment, accelerating the online processing of bid opening and evaluation, contract signing, and changes. Implement bidding and contract management on the entire line, leaving a trace throughout the entire process.

· In January 2023, 13 departments including the National Development and Reform Commission issued a notice on improving the guarantee system for bidding and tendering transactions to further reduce transaction costs, encouraging the use of electronic guarantees and reducing their fees.

· May 2024: The General Office of the State Council

issued the "Opinions on Innovating and Improving Institutional Mechanisms to Promote the Standardized and Healthy Development of the Tendering and Bidding Market": accelerate the interconnection of information among bidding and tendering transaction entities nationwide, and achieve mutual recognition and sharing of information such as registration, qualifications, performance, and credit of business entities. Accelerate the nationwide mutual recognition of digital certificates in the field of bidding and tendering, and support the promotion and application of electronic business licenses. Comprehensively promote the payment of bid security, performance security, and engineering quality security through electronic guarantees (insurance) and other means.

· In July 2024, the State owned Assets Supervision and Administration Commission of the State Council and the National Development and Reform Commission issued the "Guiding Opinions on Standardizing the Procurement Management Work of Central Enterprises", supporting central enterprises to build trading platforms based on electronic procurement trading networks, achieve business openness, process control, full online, and permanent traceability.

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