The demand for seals during graduation season has surged, and electronic signatures of contract locks help universities easily cope

The graduation season in June is approaching, and major universities across the country are entering; The period of explosive demand for stamping;. Various types; Certificates, employment agreements, proofs, transcripts, recommendation forms, letters of introduction, etc; The demand for stamping high-frequency commonly used documents can reach tens of thousands in a short period of time. Not only are faculty members exhausted from dealing with mechanized stamping work, but graduates also face the trouble of running back and forth to stamp. The Contract Lock Electronic Signature Scheme for Universities, in conjunction with the University Academic Affairs System, Online Service Hall, Employment Management System, OA Software, as well as Self Service Equipment and Printers, helps universities achieve graduation season documents; Online approval by departments, batch stamping, and self-service stamping by students; To solve the problems of manual face-to-face signing and review, manual stamping, and difficulty in stamping in different locations within universities, making it convenient for students, reducing the burden on universities, and easily coping with graduation season. Scene highlights

: 6 commonly used electronic signature scenes for college graduation season span style="font-family: Arial,Helvetica,sans-serif;" data-style-apply-id="font-fa

Mily-42eb25c8 "> Employment Internship Category

During the employment and internship stages of graduates, in order to facilitate the collection of employment data for graduates, it is required to sign employment agreements with universities and employers. In addition, transcripts, school recommendation letters, etc. are also common materials for starting internships. The signing volume is large and the frequency is high, and offline signing faces difficulties such as stamping in different places and running errands back and forth for graduates, resulting in a large workload for schools to stamp.

· The employment agreement and contract lock are connected to the university employment information management system and student employment information websites in various provinces and cities, creating a platform for graduates, universities, and employers; Online Employment Contract Signing; Platform. The employment agreement can be signed online within 20 minutes at the fastest, and the entire process of termination, registration of graduates' destinations, analysis of employment data, and filing can be digitized.

Effect

: Graduates do not need to run back and forth between school and employers; Open your phone to view the signing progress; The signed PDF electronic file can be downloaded and used at any time; Automatic archiving and storage in universities. · The transcript (in Chinese/English) contract lock is fully integrated with the university's academic system and authoritative CA, helping to create an electronic transcript self-service stamping platform for graduates. Students can independently apply for electronic transcripts through their mobile phones or campus devices, and the contract lock helps generate PDF files stamped with electronic seals, which can be downloaded and used in just a few minutes.

img src=" https://dl.qiyuesuo.com/image/537551440e8b44b1bde0bb04f90894be.

png" style="width: 300px; " class="fr-fic fr-dib">

Effect: Electronic transcripts enable remote and self-service processing, and support online authenticity verification;; Student information and grades data are automatically filled into templates to generate electronic files and stamped, without the need for manual intervention, and can be processed on demand.

· Employment Recommendation Form

By introducinginto the on campus business system=“ https://www.qiyuesuo.com/?source=12&keyword=gw -Gxdzq240613 "rel=" noopener noreferer "target=" -blank ">Electronic signature. Graduates can apply for a recommendation form in the campus online service hall. After approval, student information will be automatically written into the template and the handling department will stamp it automatically, quickly generating an electronic recommendation form stamped with the electronic seal.

Effect: Graduatesapply independently, receive online approval, automatically fill out forms, and have the department responsibleautomatically stamp, reducing unnecessary consultation and communication and allowing for on-demand processing.

Recommended for civil service examination

Fresh graduates who have the need to take the civil service examination often need to apply for a recruitment and employment recommendation form stamped with the seals of the college office and the academic affairs office, and signed by the person in charge. It involves multiple signing steps and students need to travel to multiple departments with the materials to complete the application.

· Recommendation Form for Recruitment/Civil Servant Registration of Each Unit

Graduates can log in to the online service hall on campus to independently initiate a recommendation form application, which will be reviewed and approved by the schoolThe student's information can be automatically filled into an electronic template and the on campus signing process can be initiated. Notify the on campus agent, department, and academic affairs office seal administrator to stamp online via SMS.

Effect: Student application and school review are conducted online, with templates helping to automatically fill out forms and generate recommendation forms with just one click. SMS notifications are sent to the responsible persons at each stage to sign and stamp with their real names, eliminating the need for manual filling of materials or running errands, making the process more convenient.

Party government relationship reception and household registration

If the files of new graduates are moved back to their registered residence, or there is a demand for receiving the party/league organization relationship during the process of postgraduate entrance examination, they need to provide the introduction letter, file transfer letter, political review form and other materials stamped by the party/league branch of the university.

· Introduction Letter of Party Organization Relationship/Party Member File Adjustment Letter/Political Review Form

Graduates can upload documents such as introduction letters, transfer letters, and political review forms that meet the requirements of graduate schools to the internal service hall of undergraduate universities to initiate internal party committee stamping. Within one day, they can obtain PDF files stamped with electronic seals, which support anti-counterfeiting printing output and improve service efficiency.

Effect: Electronic files are tamper proof and verifiable throughout the entire process, improving material compliance.

Certificate issuance category

The signing volume of certificate documents is large and the compliance requirements are high. During the graduation season, universities have to handle tens of thousands of certificate stamping work, which is a heavy workload and involves multiple intervention factors.

· Graduation Certificate

Directly linking university academic administration system with contract lock< span data-style-apply-id="font-family-d800c45b" style="font-family: Arial,Helvetica,sans-serif;">Electronic signatureIntegration, pre-set electronic file templates for different departments and majors. Every graduation season, only one academic staff member can complete certificate stamping work in bulk through contract locks.

· Scholarship certificate

Connect the university's academic administration system and online service hall to provide graduates with services such as querying award information, reissuing certificates, and stamping at any time. The system automatically retrieves award information based on graduate information and generates an electronic certificate file through a contract lock template, automatically affixing an electronic seal, and instantly generating a PDF electronic certificate for graduates to download and use.

Effect:Supports stamping requirements for OFD and PDF format electronic files; The authenticity of the certificate can be checked online; Batch stamping and automatic stamping of large quantities of documents can simplify the stamping work on campus and improve the efficiency of graduate services.

Common proof types

During the employment internship period for graduates, they may be required to provide documents such as academic performance certificates and student registration certificates. These types of certificates are not only in high demand, but also require mechanized signing and manual processing procedures, which are cumbersome and consume a lot of energy.

· Student registration certificate/graduation certificate/school certificate/award and recognition certificate/graduation certificate without signing a contract

The contract lock can help connect the online service hall of universities and self-service devices on campus, allowing graduates to remotely process various certificates by logging into the campus system with their real names. The contract lock can automatically associate the stamping process and template according to the type of certificate, and can automatically stamp and generate electronic certificates in just a few minutes.

(Login to the campus online service hall and apply for proof as needed)

Effect : Application of electronic template for proof; Implement batch stamping and automatic stamping of certificates; Self service printing output, Open certificates anytime, anywhere.

Archive Confirmation and Archiving Category

During the graduation season, universities must synchronize the registration of graduate information and archive files internally. In the traditional mode, manual registration of graduate information, centralized organization of graduate data, and manual stamping and archiving are all relied on, which may result in overfilling, omission, and incorrect filling of information. The workload of stamping and archiving archive files for tens of thousands of people is heavy.

· Archive data archiving

is integrated with the university archive system and academic affairs system. In the graduate data archiving process, academic affairs information related to graduates is automatically associated, and one click archiving approval is initiated. The archivist electronically signs and stamps, saving as much trouble as possible in submitting, circulating, organizing, and stamping paper materials.

· Graduate Registration Form

The Graduate Registration Form records all the experiences of graduates during their school years and needs to be included in the student file uniformly. After the registration form information is generated, it must be signed and confirmed by the student and the counselor, and stamped with the official seal of the department.

By< span data-style-apply-id="font-family-d800c45b" style="font-family: Arial,Helvetica,sans-serif;"> Effect: The PDF electronic registration form information is fully tamper proof, ensuring personal signature at all stages and efficiently and compliantly completing the archiving of graduate files.

Diversified tools improve the efficiency of stamping graduation season materials

· Batch stamping of tens of thousands of documents: Certificates, proofs, agreements, and other documents with a signing volume of up to tens of thousands can be checked and stamped in bulk with just one click, and one person can handle them.

· Electronic Template One click Writing:Provides electronic templates for certificates, proofs, transcripts, employment agreements, and other documents, which can be intelligently applied and generate standard files with one click, reducing manual proofreading and approval time.

· Unified school seal platform:provides unified seal making, use, and control services for all departments and faculties of the school. Various graduation season materials can be stamped online after approval.

· Real name authentication ensures trustworthy operation:Real name authentication can be enabled for any process that requires graduates, on campus faculty, or internship units to operate, ensuring personal operation.

· Online verification of stamped documents: Transcripts support online verification, and various online signed documents can be directly uploaded to the electronic signature system to verify the authenticity of signatures and seals.

· Intelligent statistics of employment data through data reports: The employment agreement data signed online by various departments is automatically analyzed and generated through the data report function, saving the trouble of manual statistics and making the data more accurate. More electronic signature application scenarios in the university industry

These universities across the country are using contract locks

Note: The above are some of the university customers of contract locks, ranked in no particular order.

Summary

Contract Lock University Electronic Signature and Printing Control Platform Integration; Seal production and management, batch stamping, electronic templates, identity authentication, document authenticity verification, data statistical analysis, mobile signing, etc; Enrich functions, build electronic signature scenarios around the needs of college graduation season, daily management, and teaching, and solve various problems such as centralized personnel stamping during graduation season, students traveling back and forth from different places to use seals, high paper costs, and difficulty in knowing seal data. Improve the stamping service experience for all teachers and students in the school, and help build a digital campus!

Click to enter and try it for free now!