Multiple provincial and municipal governments across the country: Strengthening the management of electronic seals is imperative!

Electronic seals have become an important support for the digital development of the whole society. With more and more organizations frequently producing and using electronic seals, standardizing and strengthening the management of electronic seals has become an urgent task. Previously, the General Office of the State Council issued the "Opinions on Establishing a Normalized Work Mechanism for Improving Government Service Efficiency through the National Integrated Government Service Platform", which emphasized the promotion of the development of electronic seal management methods, standardizing the process of electronic seal production, management, and use, and better leveraging the public support role of electronic seals. In recent years, more than 20 provincial and municipal government departments across the country, including Guangdong, Sichuan, Hainan, Shaanxi, Liaoning, Qinghai, Inner Mongolia, and Shanghai, have successively issued the "Electronic Seal Management Measures", implementing detailed rules for seal production, distribution, inquiry, change, cancellation, use, and management, guiding the government and enterprises and institutions to organize the compliant and safe use of electronic seals.

1f ">Shandong Province Linyi City Public Security Bureau/Big Data Bureau and other departments

September 30, 2021:" Interim Measures for the Management of Electronic Seals in Linyi City "

○ Shaanxi Province Government Office

December 16, 2021:" Shaanxi Province Government Electronic Seal Management Measures (Trial) "

○ Anhui Province Fuyang City Public Security Bureau/Development and Reform Commission and other departments; Lu'an Municipal Government

November 18, 2021: "Interim Measures for the Management of Electronic Seals in Fuyang City"

May 12, 2022: "Interim Measures for the Management of Electronic Seals in Lu'an City"

○ Sichuan Provincial Government Office

April 8, 2022: "Interim Measures for the Management of Electronic Seals in Sichuan Province's Integrated Government Service Platform"

○ Guangdong Provincial People's Government

April 25, 2022: "Interim Measures for the Management of Electronic Seals in Guangdong Province"

○ Guangxi Zhuang Autonomous Region Autonomous Region Big Data Development Bureau

May 27, 2022: "Regarding Notice on Issuing the Management Measures for Electronic Seals of Enterprises in Guangxi Zhuang Autonomous Region (Trial)

○ Office of the People's Government of Suqian City, Jiangsu Province

August 4, 2022: Interim Measures for the Management of Electronic Seals in Suqian City

○ Heilongjiang Province - Government Office

August 25, 2022: "Heilongjiang Province Integrated Online Government Service Platform Electronic Seal Management Measures (Trial)"

Currently, under the promotion of national policies, a unified electronic seal service platform has been gradually established nationwide and even throughout the province. The completion of system docking and the realization of electronic signatures mutual trust and recognition are being carried out in an orderly manner, and electronic seals will enter the era of comprehensive and unified application. How to strengthen seal management, implement seal management system, and prevent the use of electronic seals during the process; Embezzlement and misuse of seals; Forged seals, proxy signatures, unauthorized use of seals, blank seals, personal seals, etc; Risk has become an inevitable trend for the further promotion and use of electronic signatures.

Contract Lock Electronic Signature and Printing Control Integrated Platform Fusion“ Process, permissions, audit analysis, and risk warning, etc; Multiple functional modules provide digital solutions for government agencies and medium to large organizations; Management seal” 、 “ Seal” 、 “ Control Seal” Service ensures that the entire process of seal production, modification, use, and destruction complies with the seal management system, making all business seals more standardized. How can the contract lock help you implement the seal management system? Ensure full compliance and controllability of seal operations

Manage seals

Strong data tag apply id="strong-9607ed46">Seal management requirements:

· Strengthen the full process management of electronic seals. Specific requirements are proposed for the application, review, production, storage, verification, use, storage, and cancellation of electronic seals.

· Electronic seal service agencies should verify the authenticity of the applicant's relevant application materials when making electronic seals.

· The holder of the electronic seal shall follow the "; Who uses, who manages; The principle is to establish and improve the management system for the use of electronic seals, designate a dedicated person to properly keep electronic seals, clarify the process of using electronic seals, strictly manage seal approval, seal recording, personnel changes, etc., to ensure seal security. The contract lock can help government agencies and enterprises build a unified digital seal library. Whether it is the seals of subordinate units, branches, or various departments, they can be automatically collected and managed throughout the lifecycle on a platform.

①  Support online configuration of seal administrators and users, with clear records of seal types, affiliated institutions, usage status, etc., to prevent errors caused by“ Decentralized management of seals and human supervision; The risks of misuse and theft brought by it ensure that every seal can be used in accordance with management regulations and compliance. ②  Combining electronic process systems can provide organizations with seal lifecycle management services, enabling the management of all seals; Production, change, use, query, transfer, destruction, etc; All operations are approved and authorized through the process, supporting the transfer of seal permissions to ensure compliance with the seal management system. • Seal production: All subsidiaries and subordinate units must apply through a process to produce seals, and at the same time, cooperate with authoritative CA institutions to integrate facial recognition technology to automatically identify the identity of the seal applicant. It supports online setting of seal appearance and realizes electronic and physical seals; Same chapter and same model;.

•   Seal change: If there is a change in the company name or legal representative, the change process can be submitted directly. After approval, the seal information can be updated synchronously to prevent risks such as unauthorized seal changes or untimely changes. •

  Seal Destruction: Seals that are no longer in use can be applied for destruction at any time through the process. The system automatically marks the seal status as invalid. Once the invalidation is successful, the seal cannot be used again to prevent risks caused by delayed recycling of discarded seals. •

Permission Handover: After an employee is transferred or resigns, the system can hand over their pending files, processed files, and seal permissions to other employees with just one click, and the handover process is recorded. Seal /p

>Seal management requirements:

· The usage authority and approval process of electronic official seals should be consistent with those of physical seals, and signatures can only be made after approval and consent.

· The electronic job seal shall be signed by the holder within the scope of their business authorization, in accordance with the regulations for affixing physical seals or the process for handwritten signatures. The contract lock, electronic signature, and seal control platform can manage seals according to the organization's seal management system and authority requirements; Authorization for Use” Automatically match who can use it, who approves it, and what process to follow, ensuring that all business transactions are signed in a standardized and compliant manner.

(One form automatically displays seal permission configuration)

·   By“ Seal usage permission allocation; Determine who can use the seal: In the contract lock seal control system, each seal has usage permission control, and only authorized personnel can use the seal to ensure safe use within a controllable range. · Based on the seal usage process, determine the scope of use and approval procedures:

You can configure the seal usage process according to the specific seal usage requirements of various businesses such as personnel, procurement, and sales, bind the seal with the process, specify the approver and signatory, and lock the seal usage scope and approval procedures.

Seal Control In order to facilitate your understanding of the management and compliance of seals, Contract Lock can provide you with 7 * 24-hour seal monitoring services, realizing warning reminders for abnormal situations such as seal permission changes, and automatic notifications for key operations such as seal production and use.

· Real time notification of key operations: In the event of creating a new seal, changing permissions, using a seal, viewing files, or triggering an abnormal seal warning, the system will promptly notify you; SMS notification” Seal administrators or legal persons shall intervene and resolve violations in real time.

(Check SMS notifications - Log in to view seal usage records)

· Automatic warning reminder for abnormal situations:

You can preset warning conditions according to management needs, and when“ Seal permissions are mutually exclusive; 、 “ Administrator overlap; 、 &ldqu

o. Resignation of seal administrator or user; When there is an abnormal situation, the system automatically identifies and marks emergency procedures for warning, and notifies the handler through SMS, email, and other messages. The seal is monitored 24/7 to prevent illegal and risky operations in a timely manner.

Summary

The contract lock electronic signature and seal control platform has obtained“ Commercial Password Product Certification Certificate CMMI3、 Information system security level protection level three filing certificate, etc; Multiple qualification certificates can provide organizations with products and services that comply with national laws and regulations and are safe and controllable.

With the help of processes, permissions, identity authentication, and certification records, organizations can implement seal management systems to ensure that electronic seals are legal, effective, compliant, controllable, and traceable.Help organizations promote the use of electronic signatures on the premise of security and compliance.