There are only 7 issues with seals, and 99% of them can be prevented in advance

Every year, there are various incidents arising from seal management issues, but upon closer observation, you will find that the basic situation is nothing more than these:

Private seal sealing

Private carrot seal sealing

Seal loss

Seal theft

Seal controller's excessive power and abuse of seals

The administrators of various seals are the same person

Seals are not used, made, or destroyed according to the seal system

… Why are these common seal problems always unavoidable? The root cause is still“ The seal system has not been implemented, the administrator's authority lacks supervision, the operation lacks approval control, there are many human intervention factors, and the process is not recorded;. How can contract locks help you prevent common seal problems one by one? The contract lock seal control platform can provide you with integrated services for seal management and use, helping you manage seals throughout their lifecycle. It intelligently monitors seal status, builds a procedural seal operation system, automatically generates seal operation records, ensures the separation of seal management and usage permissions, implements seal management systems, and helps you prevent 99% of seal problems.

1 Seal administrators have excessive power and lack supervision, and misuse seals. In the past, most companies used dedicated personnel to manage seals, and sometimes seal administrators may also hold important positions such as general manager and financial manager, managing dozens or even hundreds of seals per person. However, due to the difficulty of offline supervision and the excessive power of seal administrators, there may be a risk of private seal stamping. Currently, the contract lock digital seal control platform implements a strict permission control system, achieving the separation of seal management, usage, and system operation rights. At the same time, it has an independent audit role to supervise administrator permissions at any time, ensuring that personnel with various permissions perform their duties. Seal administrators cannot use seals, preventing seal risks caused by centralized power and lack of supervision. 2 Improper management and use of seals, unauthorized sealing and theft of seals

In the past, many companies did not have a set of standardized execution standards for seal management and use, resulting in internal seal management and use confusion, and often senior management personnel may privately seal or forge business materials; Employees take advantage of their positions to steal seals and other risks. However, in many actual court cases, considering the lack of a seal management system within the company, it is often impossible to prove acts such as private sealing and seal theft, and the company can only bear the losses. Now, the contract lock can help you create a set of seal management and usage process system, combined with a flexible authorization system, to achieve the approval and execution of seal usage according to the seal system requirements by relevant personnel, automatically generate seal usage records, ensure full compliance and traceability, ensure that seals cannot be used without authorization, standardize the company's seal usage process, and prevent behaviors such as private sealing and seal theft. 3. Falsifying seals without authorization to create false business documents. The cost of forging physical seals is low, and it is difficult to visually identify fake seals as genuine. There may be situations where salespeople use fake seals to forge business documents, salespeople privately engrave company seals to sign fake contracts with customers, or use fake seals to forge bidding documents, false bids, etc.

Now,

through

a href=“ https://www.qiyuesuo.

com/? Source=12&keyword=gw-yzgk231108 "rel=" noopener noreferrer "target=" -blank ">Electronic sealsThe application binds each seal to the user's real identity,ensuring that the seal is unique and cannot be tampered with. Authenticity can be checked online, eliminating carrot seals from the source. In addition, combined with a streamlined seal approval environment, it ensures that all positions and businesses must obtain approval and leave traces for seal usage, to prevent the forgery of stamped documents.

4 seals are not used in a standardized manner and lack supervision when taken out

In the past, seals only needed to be found.; Administrator” It can be used through negotiation, and may even be taken for unauthorized use due to not locking it properly. Sometimes, there may also be situations where seal custodians lend seals illegally due to personal reasons. Once the seal leaves the regulatory line of sight, it will be in a state of loss of control. It is difficult to track what files were stamped and who kept them, and there is a high risk of illegal use..

Now, both electronic and physical seals need to go through process approval before they can be uniformly called. Physical seals are locked in the intelligent seal controller and can only be used by unlocking them with authorization codes, with full monitoring throughout the process.; By opening your phone, you can check the status of the seal, including who used it, what material was stamped, and how many times it was stamped. Integration of borrowing, taking out, and supervision.

5. Failure to report seal information in a timely manner and concealment of seal status

Physical seals are managed manually, and seal status relies entirely on administrator reporting. Information not only has time differences but may also pose a risk of concealment. Sometimes when a seal is lost, the administrator does not report it to the supervisor in a timely manner, but instead privately carves a new seal. This not only undermines the effectiveness of the seal in the future, but the lost old seal may also be invalidated due to failure to publish it in the newspaper in a timely manner.

Now,all seals are placed in one system and can be supervised and managed through mobile phones. The management can not only keep track of the seal status at any time, but also automatically generate records for any operations such as creating, disabling, changing, or destroying seals.Real time SMS notifications are sent to the management to ensure transparency of seal data and prevent risks..

6. The destruction of discarded seals is not compliant, and they are not collected in a timely manner and are misused

If discarded seals are not disposed of in a timely manner, they may be misused. For example, using discarded seals to stamp business vouchers, selling products under the company's banner, signing contracts, and damaging the company's reputation and consumer interests.

Now, the invalidation of sealsmust go through the process approval authorizationto prevent unauthorized invalidation of seals;; At the same time, the seal status is automatically marked,to ensure that the seal cannot be used if it is invalidated, preventing the risk of misuse of discarded seals.

7 Official seals and contract seals were stolen or lost due to improper storage

Seals are a symbol of company power, and without them, things cannot be done.. In recent years, there have been frequent incidents of seal theft in power struggles among many companies. Locking seals in a safe and carrying them with you can no longer guarantee their safety. The contract lock can help you put the seal into your phone, ensuring that you cannot touch the seal without authorization, and monitoring the seal status in real time to ensure that the seal is within sight.

Summary

Build a unified seal process system, implement the processes of seal creation, use, deactivation, and destruction according to the seal management system, ensure that all seal operations are compliant, traceable, and dynamically traceable, standardize the internal seal management and usage environment of the organization, and ensure safe and compliant seal use.