Spring Airlines collaborates with Contract Lock to promote electronic signature of personnel documents, reducing costs, improving efficiency, and providing affordable services

The first private aviation stock in China - Spring Airlines Co., Ltd. (hereinafter referred to as“); Spring Airlines; ）It is one of the first private airlines in China and a leading low-cost airline in China. In the first three quarters of 2023, its profit ranked first among the seven major listed airlines on the A-share market. Spring Airlines has partnered with Contract Lock to launch a personnel electronic signature and seal control project, focusing on expanding the electronic document signing scenarios that comply with the personnel onboarding, on-the-job, and offboarding processes based on the internal personnel process system. This simplifies the internal seal application process of Spring Airlines and improves the efficiency of personnel document signing; Fly” Get up and continue to provide customers with affordable services with lower management costs! Spring Airlines made its maiden flight in 2005 and as of February 2024, it has 123 Airbus A320 series aircraft with an average age of 7.0 years. The destinations cover major business and tourist cities in China, Southeast Asia, and Northeast Asia, operating over 210 routes and transporting 20 million passengers annually. Spring Airlines is headquartered in Shanghai and has bases in Shenyang, Shijiazhuang, Shenzhen, Yangzhou (Taizhou), Ningbo, Lanzhou, Jieyang (Chaoshan), Guangzhou, Chengdu, Xi'an, Dalian, Nanchang, Jeju, South Korea, Osaka, Japan, and Bangkok, Thailand. Utilizing electronic signatures to explore efficient and low-cost operational solutions for personnel; Low cost operation, continuous affordable service ” It has always been the development path of Spring Airlines. As the first airline in the civil aviation industry to independently develop sales systems, departure systems, operation control systems, and maintenance systems, Spring Airlines has always dared to try new technologies to make traditional workflows simple, efficient, and lightweight, thereby reducing unnecessary costs. This is also the reason for the launch of the personnel electronic signature system. Within this super large private enterprise, personnel work in various branches is uniformly handled through electronic processes. However, the signing and stamping of labor contracts, certificates, agreements, commitment letters, and other documents are faced with physical seals; Heavy contract content verification, queuing and stamping, manual follow-up of signing progress, express delivery of contracts, and manual sorting of archive files; Wait for trouble. Optimize the personnel signature and stamping process, becoming the last mile for Spring Airlines to improve personnel control efficiency. This contract lock is equipped with Spring Airlines' existing recruitment, human resources, and self-developed office systems, embedding the electronic signature function into the personnel process to help achieve the goal of; New and renewed labor contracts, employment contracts, employment contracts, internship agreements, training service agreements, employee commitment letters, and other necessary documents for entry, as well as high-frequency commonly used certificates such as resignation, employment, and income; Sign and stamp online. img src=" https://dl.qiyuesuo.com/image/e18a338193514d8ca7f05ac5a1413079.

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(Overview of Spring Airlines' Personnel Electronic Signature and Seal Control Platform Application)

Relying on a process oriented, paperless, and mobile personnel business signature environment, With more than ten branches across the country as pilot projects , Spring Airlines' HR is liberated from the tedious and mechanized stamping work, while improving employee signing and certification stamping experience, enabling personnel work to achieve cost and efficiency; Double optimization; ：

①  The electronic signature function is embedded in multiple existing software programs of Spring Airlines, allowing for the creation of electronic files and signing processes, SMS notifications to signatories, mobile signing, and checking signing progress in scenarios such as personnel onboarding and certificate issuance through contract locks. This eliminates the hassle of offline file printing, manual file delivery, in person contract signing, and on-site consultation and certification. ②  Provides electronic templates for personnel contracts and agreements, with unified format content and support for online configuration of parameter information. It enables automatic input and intelligent filling of personnel, business, and other contract contents, eliminating the hassle of manual drafting and editing of contract content and improving signing efficiency.

. ③  Equipped with Spring Airlines' self-developed mobile office application

Helps unify internal mobile signing windows , allowing users to initiate signing applications, approval processes, sign documents, check signing progress, and download signed documents anytime and anywhere by opening the mobile office software. Diversified scenarios to meet various personnel signing needs Online contract signing with employees, new/renewed contract signing, HR proficiency

Signing labor contracts and onboarding training agreements is one of the core tasks of Spring Airlines HR. However, facing a large number of employees, the entire process becomes tedious and mechanized. Not only does HR need to manually draft and print contracts, but they also need to notify employees one by one and follow up on the signing progress. Currently, Spring Airlines' existing recruitment management system and human resources system have been integrated with the electronic signature and printing control platform built this time. HR only needs to initiate a process in the business system to configure contract information online, promote online signing between both parties, and handle labor contracts, training agreements, and other frequently signed documents during onboarding and on-the-job management. The entire process is paperless, requires no HR intervention, and is automatically processed.

(Spring Airlines Recruitment Department

)

Application of Unified+Electronic Signature in Labor Contract Signing)

· Mobile signing of labor contracts and training agreements for new employees: When handling the onboarding process for new employees, HR can open the recruitment or human resources system to fill in the onboarding information and initiate the signing application. Unlike offline manual contract drafting, the onboarding information in the business system will be automatically synchronized to the contract lock platform through the interface, and standard electronic files will be generated with one click through templates, saving the trouble of manual drafting. Simultaneously using mobile SMS notifications to invite employees to sign up on mobile devices, with direct messaging, instant signing, and progress tracking, HR can efficiently process onboarding without investing too much effort.

· Batch Initiate Renewal of Labor Contracts: When an employee's labor contract expires, HR retrieves the expired contract information in the business system. One click to select it to batch initiate renewal, automatically generate an electronic contract file, and reduce the trouble of information confirmation and filling in offline renewal. Signing is faster and more timely.   Employees can issue certificates online, enabling automated and efficient processing of mechanized business. Common proof materials such as employment certificates, resignation certificates, and lists cannot be processed offline without face-to-face communication with HR. A series of issues such as how to write, who to ask for the seal, and when to complete the process almost occupy a lot of HR's energy every day. In order to create a more convenient environment for employees to use seals and enhance their work experience, Spring Airlines has integrated the electronic signature function into its existing collaborative office system, enabling online and automatic processing of personnel certification. Employees can access the mobile office software to monitor the progress of stamping certificates in real-time, and download or print them for use at any time.

Summary Spring Airlines' mission of continuously benefiting customers drives the company's internal management model to constantly innovate and upgrade. The application of every new technology will bring about cost and efficiency optimization changes. At present, Spring Airlines headquarters and more than ten branches have fully implemented digital management of the entire process under the personnel electronic signature mode, completely eliminating tedious processes such as paper, printing, verification, archiving, and manual stamping, significantly improving process operation efficiency, achieving the goal of low-cost internal operation, and continuously providing customers with affordable services! Click to enter and try it for free now!