The material procurement system of High Energy Institute has been upgraded to electronic signature, which can complete contract signing online

The material procurement system of the High Energy Institute has enabled electronic seal authentication and online signing functions, realizing online signing of procurement contracts, saving time for offline running errands, and greatly improving work efficiency. Let's learn the detailed operation points of the system together with the editor!

Overall process: Procurement applicant submits procurement→ Procurement applicant initiates electronic signature→ Buyer's online signature→ Enterprise project leader online signature→ Enterprise stamped with official seal→ The procurement department shall affix its official seal; Generate an electronically signed version of the contract. (After the previous node is completed, the system automatically sends a notification SMS to the person in charge of the next stage)

PART \ 01 The procurement applicant initiates an electronic signature

When the procurement process reaches the contract signing step, the applicant can check the“ on the review page; Use electronic signature;. Note: Once the electronic signature process begins, it cannot be reversed or revoked, and online contract signing and stamping must be completed. When selecting an electronic signature, it is necessary to confirm that the signatory information is correct. After confirmation, submit and the system will automatically send a contract signing reminder email and SMS. Example of SMS: Click on the link in the SMS on your phone and follow the prompts step by step to sign the contract.

The email example is as follows: From email“ Click to complete signing; Enter the signing process at the entrance and follow the website prompts step by step until the online contract signing is completed.

PART \ 02 The purchaser completes the online contract signing.

After receiving the signing reminder email or text message, the purchaser clicks on the access link to open the electronic signature system. The first login requires the use of a verification code, and a login password can be set after login. Click the 'View and Sign' button on the page, or directly click on the file to be signed to enter the signing page, as shown in the following figure: span data-style-apply-id="font-family-5f758d7d" style="font-family: Arial,Helvetica,sans-

serif; Find the signature location, select the electronic signature that has already been made, drag it to the signature area, click the confirm signature button on the page, and complete the signing, as shown in the following figure: After the purchaser submits it, the relevant staff of the procurement business handling department can see the signing information and stamp the unit's electronic contract seal according to the signing situation, until both parties complete the online signing of the contract. During the signing process, the following matters need to be noted: 1. The purchaser or the person in charge of Party B must complete personal real name authentication in the electronic seal system before signing. (The authentication method will be separately introduced later). 2. The default order of signing is the person in charge of Party A‐ &The person in charge of Party B shall sign and affix the electronic seal; &The electronic contract seal of the unit stamped by the High Energy Institute will only be sent to the corresponding personnel in the next stage after the previous stage has been signed. When signing, it is necessary to first create a personal signature. 4. Individuals only need to sign, while organizations need to stamp their electronic seals at the same time as signing.

5. Online signing supports both computer and mobile devices.

PART \ 03 The purchaser queries the contract signing information.

After the electronic signature is initiated, the procurement applicant can view it through the My Contract menu, as shown in the following figure:

img src=“ https://dl.qiyuesuo.com/image/bcff7db228cf4cd6a8ad5a47b1bf06cd.

png" style="width: 300px; Note: The current page can initiate a signature reminder operation for personnel who have not signed within the timeout period. After successful signature reminder, the corresponding personnel will receive the corresponding signature reminder SMS.

PART \ 04 steps for real name authentication of the purchaser

If the applicant is using the electronic signing system for the first time to sign a contract, they need to complete real name authentication. After entering the signing page, the page will pop up with“ Kind Reminder” Click

[Authentication Now] to enter the authentication interface. Fill in your name and ID number and click [Next] to enter the face scanning page. If you are an overseas user, you can click [Hong Kong, Macao, Taiwan and overseas users, click this authentication] below to authenticate by uploading your certificate. After passing the authentication, it will automatically redirect to the contract signing page. It is recommended to choose Alipay face recognition authentication. After the authentication is successful, you can jump to the following page. If the authentication fails once, you can try authentication several times. img src=" https://dl.qiyuesuo.com/image/3e881d146f4242b78179d752eb42bb13.

png" style="width: 300px;

PART \ 05 Supplier Certification and Contract Signing

Suppliers must complete enterprise qualification certification before going through the online contract signing process. After receiving the signing prompt SMS, the company representative of the enterprise recipient copies the hyperlink in the SMS to any browser on the computer and opens it to enter the login page. Click to obtain the SMS verification code and fill it in to enter the signing details interface.

Note: The first login requires a verification code to log in, and a login password can be set after logging in. After entering the signing page, the page will pop up with the message '; Kind Reminder” Please carefully check whether the company name matches the company name on the business license. If the name matches, click 'Verify Now' to enter the authentication interface;

[Immediate Authentication]: The current person submits the enterprise authentication

[Inviting TA Personnel for Authentication]: The current person invites others to conduct the enterprise authentication

Important Notice: The verifier will serve as the initial administrator of the authentication unit and be responsible for maintaining the internal management permissions of the system.

If the enterprise names are inconsistent, you can click on 'Notify Initiator to Modify' to remind the initiator to modify the recipient's enterprise name. After modification, log in for the next authentication step. After confirming that the information is correct, click“ Immediately authenticate” Enter the applicant authentication process. (Open the authentication process by scanning Alipay/WeChat/browser code) Tick [I have read and agreed to the Privacy Protection Agreement], and then click [Apply for Authentication] to enter the authentication page. Fill in the name and ID number and click [Next] to enter the face scanning page. If you are an overseas user, you can click [Hong Kong, Macao, Taiwan and overseas users, click this authentication] below to authenticate by uploading the certificate. After the authentication is passed, the computer page authentication will automatically jump to the authentication information filling page.

It is also recommended to select Alipay face recognition authentication here. After successful authentication, you will jump to the following page:

img src="https:/

/dl.qiyuesuo.com/image/a41162e661fe493dbf03c149c6c070ca.png" style="width: 300px; After the enterprise completes the certification, the page will automatically redirect to the contract signing page (or click on the "Home" - "To Do" to find the contract to be signed). Click on the contract name to enter the signing page.

Click the 'View and Sign' button on the page, or directly click on the file to be signed to enter the signing page, as shown in the following figure:

Find the signature location, select the electronic signature that has already been made, drag it to the signature area, click the confirm signature button on the page, and complete the signing, as shown in the following figure:

After the enterprise project handler completes the online signing, the system will send a text message to the enterprise seal administrator

(the seal administrator is authorized by the initial administrator during enterprise authentication) . After receiving the prompt text message, the seal administrator clicks the link to enter the enterprise seal stamping process. Find the signature location, select the electronic signature that has already been created, and drag the signature to the signature area for stamping. As shown in the following figure: img src=“ https://dl.qiyuesuo.com/image/3d1dd022052a422a9fbe9da2634ee3c6.

png" style="width: 300px; After adding the seal and checking for any omissions, click on the 【 Confirm Signing 】 button in the upper right corner, check the box in the pop-up reminder and click 【 OK 】, and then complete the signing operation through SMS verification code or signature password.

* Note: The default verification code is used for the first login. After verification, you can return to the homepage and click on the avatar in the upper right corner to enter the User Center Security Center to set the login password and sign the password. After the contract is signed, it will automatically jump to the signing details interface (or find the contract in the file and click once to jump to the signing details page), and you can view the completed status. Click on the "View File" button in the upper right corner to view the effect of the contract being signed.

Transferred from WeChat official account: informatization of HEIER

Source:

The material procurement system of HEIER has been upgraded to electronic signature, and contract signing can be completed online