Contract Lock won the "Top 10 Brands of Electronic Signature and Electronic Contract in 2023" award

Recently, HR Value Network; Top Ten Brands of Human Resources Service Category in China in 2023” The list was unveiled, aiming to find out the top brands that have done a deep and thorough job in the subdivisions of the human resources service industry, and explore the innovative development of China's human resources service industry. After multidimensional evaluation, Contract Lock Electronic Signature has been selected as one of the top ten brands in the industry.

  The contract lock electronic signature system has rich experience in personnel electronic signature services, and has been integrated with nearly 20 personnel management software applications, helping many medium and large organizations optimize 95.43% of personnel management costs and improve efficiency by 90%. Becoming the preferred vendor in the field of HR electronic signature applications. Moreover, Contract Lock ranks first in the entire electronic signature industry. According to IDC's latest "Market Share Report on Electronic Signature Solutions in China, 2021: Policy Protection", the market size of electronic signature software in China reached 73.32 million US dollars in 2021, with Contract Lock holding a market share of 36.6%, becoming a leader in the field of localized deployment. HR electronic signature has a wide range of application scenarios; Electronic Labor Contract; With“ Paper labor contract; With equal legal effect, the work of enterprise HR will also enter the; Paperless” How to efficiently sign a legal and effective electronic labor contract has become one of the important needs of many enterprises at present. At present, the focus is on enterprise employees; Recruitment, onboarding, on-the-job, job transfer, and resignation; Once all levels of documents such as contracts, agreements, and certificates have been fully electronically signed, the effectiveness of HR work can be seen.

Recruitment

Interview registration form, background check authorization letter, onboarding notice/offer

onboarding

New labor contract, re employment agreement/internship agreement signing, onboarding documents signing (employee handbook, confidentiality agreement, non compete agreement, onboarding notification, etc.). HR uploads the required documents for onboarding in batches to attachments through a process, and employees complete the signing process with electronic signatures in one go. Upload entry materials (academic certificates, physical examination reports, resumes, etc.). At the same time as initiating the onboarding contract, HR can set relevant material requirements in the process attachment. Employees can simultaneously upload files, fill in information, and automatically collect and archive without the need for HR manual organization. Assist HR in automatically generating“ online; Employee roster;.

On the job

Employees can independently apply for and issue documents online; Personnel certification; Including; Proof of employment, proof of income, proof of work, etc; It can be independently applied for, automatically stamped, and downloaded online for use.

Renewal of labor contract: The system automatically reminds employees when their labor contract expires, and HR initiates batch renewals in a timely manner. Employee information is automatically associated and filled in the contract, eliminating the need for repeated filling and simplifying work. Salary adjustment application letter: Employees initiate salary adjustment applications online, and the system calls the contract lock interface to automatically generate the application letter, which is electronically signed online and efficiently approved.

Signing of employee follow-up investment agreements and equity incentive agreements: HR can initiate the process of signing agreement documents in bulk at once. Employees can authenticate their identity through SMS and confirm their electronic signatures. For thousands of agreement signing tasks, HR can process them online within 20 minutes.

Job Transfer

Job Transfer Notice and Position Change Notice are stamped online and distributed to employees; HR initiates a job transfer application online, and after approval, the system automatically stamps and sends a notification. Personnel transfer information confirmation form: HR initiates the information confirmation process online based on the transfer arrangement, generates an information confirmation form, and employees check the information online and sign it electronically for confirmation.

Online signing of transfer application handover form: HR initiates the transfer handover process, fills in the information of the transfer personnel and the handover person, and automatically sends a text message to remind both parties to electronically sign and confirm the work handover status.

Resignation

Resignation Agreement Signing: Planned resigning employees initiate resignation applications through the business system, which are approved. The system automatically calls the contract lock interface to generate the resignation agreement signing process, signs and archives online, and automatically processes resignation.

Resignation certificate can be issued online independently: Employees who have resigned can apply for a resignation certificate in the business system and automatically complete the stamping process without taking up HR time.

Integration experience of nearly 20 personnel software

Contract lock electronic signature supports integrated applications, which can be embedded into various existing personnel management software and office systems of the organization, helping to expand the electronic signature function of management software. Using existing management software as a unified operating platform, the contract lock function application interface can be easily called during the process to complete the signing. Without changing the original personnel office habits, achieve online approval, online signing, and automatic archiving of personnel documents. At present, the contract lock electronic signature system has been integrated with nearly 20 personnel management software applications.

10 convenient functions to help HR efficiently sign

Function 1: Electronic template library application: pre-set templates for different personnel documents in advance, draft contracts, agreements, and certificates can be applied with one click, and automatically generated. Function 2: Contract expiration reminder: convenient configuration of contracts; Termination Date; Automatic reminder of labor contract expiration to prevent forgetting or missing signatures. Function 3: Associate historical labor contract data: Historical contract information is automatically brought out, and HR quickly checks salary, position, and other related information. Function 4: Employee Information Import and Verification: HR imports the identity information and phone numbers of new and old employees in the background in advance, and notifies employees in bulk to authenticate their identities in advance to ensure reliable information and prevent the wrong person from sending contracts. Function 5: Batch contract initiation: For labor contracts, follow-up investment agreements, and other documents with a large number of signatures and multiple signing objects, HR can quickly import signatory information and initiate batch signing in one process without repeated operations. Function 6: Batch stamping of contracts: Labor contracts and other high-frequency signed documents that require enterprise stamping support one click selection and batch stamping to improve signing efficiency. Function 7: Scan code to sign: If the information of the signing party is uncertain at the job fair, a signing QR code can be generated, and employees can scan it to automatically fill in the information and sign online. Function 8: Specify the signing location: via“ Specify the signing location; During the signing process, the signature and stamp positions can be locked with just one click, improving signing efficiency and effectively preventing unauthorized signatures. Function 9: Automatic stamping of format files: After the approval of format files such as certificates and notifications, they are automatically stamped online, reducing HR mechanization work. Function 10: Automatic recall of files sent to the wrong person: Supports“ The recipient's identity has not been verified, and the file cannot be viewed or downloaded;. If the wrong phone number or identity authentication is filled in the equity incentive documents, the system will automatically remind and HR will withdraw them with one click to prevent contract leakage.

… The online signing and automatic archiving of personnel documents such as labor contracts, agreements, and certificates has become an important foundation for the digital transformation of personnel work in many organizations. The Contract Lock Electronic Signature System insists on establishing a legal and effective electronic signing platform for organizations, and collaborates with HRM software partners to enable more organizations to achieve online signing, automatic archiving, and compliance filing of personnel documents.