Customer Profile: China Poly Group was established in 1984, with business covering over 100 cities in China and nearly 100 countries worldwide. Ranked 174th on the Fortune Global 500 list. Poly Real Estate Group Co., Ltd. is an important pillar of China Poly Group's real estate main business, an important platform for the capital market, and an important window for overseas layout. Poly Real Estate is headquartered in Hong Kong and Shanghai, listed on the main board of the Hong Kong Stock Exchange. Its main businesses include high-end real estate development both domestically and internationally, urban comprehensive investment and operation, quality hotels and property management, and comprehensive financial services. It has become a comprehensive industrial group characterized by modern commercial buildings, comprehensive cultural facilities, high-end boutique residential properties, overseas real estate development, and cross-border capital operation. The total assets of the company are about 200 billion yuan, and the annual sales are about 60 billion yuan. It has consistently ranked among the top 30 in the comprehensive strength of the top 500 national property service enterprises evaluated by the China Association for Market Regulation. Among them, the hotel management business not only owns its own branded hotels, but also cooperates with internationally renowned hotel management groups such as InterContinental Hotels (IHG) and Hyatt, operating more than ten four-star and five-star hotels.
Requirement analysis:
① Difficulty in controlling group seals
The group headquarters requires effective control of seals to solve the problem of branch company seals becoming stiff when received, chaotic when not received, and difficult and costly remote signing; Difficulties in controlling the headquarters of the group.
② Difficulty in signing paper receipts
Difficulty in archiving and managing paper receipts. After the receipt is issued, if the customer is unable to collect the receipt in a timely manner, there is a risk of receipt loss or loss during the storage and management of paper receipts. ③ Offline stamping is time-consuming and labor-intensive. Poly Real Estate Group has multiple business modules and a large demand for signing various contracts, notices, and other business documents. The offline stamping procedures are cumbersome and the signing cycle is long, making the entire process time-consuming, labor-intensive, and difficult to manage. ④ Digitalization of the entire business process - Poly Real Estate has deployed numerous business software internally to achieve online approval and data management. It urgently needs to introduce electronic signatures to expand online signing functions and accelerate the digital transformation of the entire process.
Application scenario:
This time, the contract lock integration has been integrated with Poly Real Estate's existing Mingyuan Cloud ERP system, OA system, and cashier management system; Embedding more than 20 functions of electronic signatures into the company's administrative and sales business scenarios, meeting the online printing needs of Poly Real Estate's internal administrative documents, and promoting the electronic signing of subscription and fundraising agreements and receipts in the sales of commercial housing, accelerating the digital transformation of the entire business process.
Scenario 1: Electronic Signature of Administrative Documents
In response to the unilateral stamping of administrative documents within Poly Real Estate Group, the contract lock integrates the company's existing OA office software to embed electronic signatures, electronic seals, and other applications into internal business processes, achieving online approval and electronic signing, simplifying the daily signing and stamping process, and improving the convenience of signing.
> Detailed scenario:
① Internal administrative personnel log in to the OA platform to upload files and initiate the internal stamping process. The data is automatically synchronized to the contract lock platform through the interface to generate a preview file. The signing location is specified online and the signing process is initiated. ② Notify relevant leaders via system SMS to log in to the H5 electronic signature page of the contract lock and complete the signature online. ③ After the leader signs, the signed data will be automatically returned to the OA system, updating the signing status and generating internal tasks to be stamped. ④ The seal administrator can open the OA process to call the
Contract Lock Electronic Signature
page to complete the seal online. After signing, the signed file will be automatically archived and saved, and can be viewed and downloaded for use at any time.
Scenario 2: Electronic signing of subscription/subscription agreement for commercial housing For the subscription agreement signing scenario in Poly Real Estate's commercial housing sales business, Contract Lock has been integrated with Mingyuan Cloud's sales system to help create an electronic signing channel connecting internal and external customers of Poly Real Estate. It supports on-demand selection of signing methods (online signing by both parties/online signing by one party internally). If customers are willing to sign online, they can initiate online approval of the contract agreement through the sales system and sign through SMS on their mobile phones. Accelerate order completion and improve service efficiency. Scenario 3: Electronic signature scenarios for commodity housing exchange/check-out
In the event of a customer checking out, changing rooms, requiring the addition of equity holders, or requiring price changes, special discounts, etc., the change process can be initiated directly in the sales business system. The system automatically determines the direction of the business process based on the contract signing situation. If the subscription agreement has already been signed, the contract must be invalidated first and the contract lock interface must be called to sign a "termination statement" with the customer. After the signing is completed, the agreement will be invalidated, and the change application will be automatically executed. If the subscription agreement has not been signed yet, the change will be executed directly after approval.
Scenario 4: Electronic Receipt Signing for Purchase Payment of Commercial Housing
Payment vouchers and other document files required for various financial receipts. After receiving the payment, directly log in to the cashier business system to initiate the signing process. After approval by the leader, determine whether to use a seal based on the business form. If necessary, directly call the contract lock interface to create electronic files and sign the process online, and call the silent signature interface to complete the voucher stamping. After the signing is completed, all signed information will be automatically returned to the cash register system for archiving and storage, and can be viewed or downloaded anytime and anywhere.
img src=" https://dl.qiyuesuo.com/image/bb9895300eef4297a1b6b1b635bd8344.
Scenario 5: WeChat official account/applet mobile signing assistant
In order to facilitate the use of Poly Real Estate Group, the contract lock carries the group's WeChat official account and house purchase applet to provide Poly with a mobile signing platform covering the company's employees and external customers, and signs electronic documents through WeChat single sign on using the contract lock.
Application value:
Promote online approval and signing of commonly used internal documents and commercial housing subscription contracts, simplify the tedious and complex offline signing process, improve signing convenience, and reduce paper and labor costs.
Based on the internal seal management system of Poly Real Estate, a unified electronic signature and seal control platform will be constructed to provide seal approval and signing services that meet management needs for various businesses throughout the company, ensuring compliance with seal usage regulations.
In addition to managing the daily online unified management and use of seals for Poly Real Estate, the contract lock also integrates functions such as data reporting and log recording to help managers monitor the status of seals anytime and anywhere.
Integrate the sales business system, OA, and cash register software, integrate electronic signatures with business processes, and deeply apply them to the business scenarios of Poly Real Estate, bridging the last mile of digitalization throughout the entire business process.
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