Customer profile: Founded in 1946, Estee Lauder is not only the world's leading manufacturer, marketer and distributor of skin care products, cosmetics, perfume and hair care products, but also the manager of global luxury brands and well-known brands. With advanced technology and continuous innovation, it is renowned worldwide for its research and development of various exquisite, elegant, and luxurious products. After extensive research and consistently rigorous product testing, all of our products adhere to a high level of assurance.
Requirement analysis: The personnel onboarding process in Est é e Lauder China office is complex, from collecting candidate information, approving and confirming candidate information, to offering, reviewing forms, and signing labor contracts. The entire process is driven by HR, which involves checking the completeness of information, promoting internal approval, drafting/sending contracts, and following up on employee signing progress. This not only consumes a lot of time and energy from HR, but also incurs signing costs such as paper and printing, making it unable to meet the digital operation needs of Est é e Lauder. The Est é e Lauder personnel electronic signature application this time mainly focuses on the "employee onboarding" process, and is integrated with the existing OA office system to achieve comprehensive digitization of employee data collection, approval, offer and contract document drafting and signing, significantly improving HR efficiency.
① Collection of basic materials for candidates
HR selects the required types of materials to be reported according to company requirements, notifies employees via email or SMS, and uploads electronic materials online according to the conditions, achieving full digitalization of notification, uploading, and collection.
② Salary approval signing
The salary approval process can be created online, and the information is automatically synchronized to the contract lock. With the help of templates to edit and generate approval forms, online parameter filling can be achieved, and approvers and approval nodes can be set as needed. After internal approval, the system will notify candidates via SMS to sign and confirm their salary. After HR initiates an offer signing application in the OA system, the system automatically retrieves the contract lock interface to generate electronic files and the signing process, achieving internal automatic signature within the company, and notifying candidates via SMS to move the signature confirmation.
④ Collection of background investigation materials
Candidates waiting to join receive notifications and upload physical examination reports, ID cards, personal identification photos, and other materials as required. After the materials are submitted, the system automatically triggers a signature notification, and the recruited personnel synchronously sign and confirm the materials.
⑤ Information Registration Form/Labor Contract Signing
HR only needs to create an onboarding process and set the onboarding date, and automatically send SMS reminders to employees to upload educational certificates, bank cards, resumes, and other materials to complete the data collection. On the day of joining, new employees will be automatically notified to confirm their data and move their signatures, and the company will automatically stamp them.
Application scenario:
Fully integrate organizational personnel data, onboarding process, and electronic signatures to meet the signing needs of the entire onboarding process and assist in the digitalization of the entire HR onboarding process.
This time, the contract lock mainly integrates and connects with Est é e Lauder's existing OA office system in China, helping to achieve interconnectivity between organizational personnel information, business data information, process information, and electronic signatures, meeting the electronic signature needs of the onboarding process as needed, and helping Est é e Lauder China's HR business digital transformation.

Scenario 1: Collection of Employment Information and Electronic Signature of Salary Approval Scenario
Before the candidate starts working, HR can enter the "Salary Confirmation" stage after completing the material collection through the OA system. The contract lock can provide electronic templates and signature support for the approval form, helping to automatically generate the salary approval form and signature process. Internal approvers and candidates can complete the salary confirmation through real name authentication. After HR completes the collection and confirmation of candidate materials through the OA process, they can simultaneously initiate the "salary approval".
· With the help of the contract lock electronic template, fill in salary parameters online, set salary approvers, and generate salary data tables and approval processes. Once approved by the approver, the reserved electronic signature data can be called to complete the confirmation. After the internal approval is completed, the system will automatically notify the candidate via SMS or email to confirm the salary. If it is achieved, they will sign and confirm. If the salary data is not negotiated or unreasonable, it can be directly returned in the process. Scenario 2: Offer/Medical Examination Notification/Checklist Electronic Signature Scenario: Provide electronic templates and automatic stamping services for employment offers and those with special medical examination requirements, and promote paperless entry confirmation.
① Offer signing requirements: HR/management signature+candidate signature
HR creates a pre employment signing process in the OA system, completes the offer information online with the help of a contract lock electronic template, and initiates the signing and approval process. The internal personnel/management team approves and completes the signature, and the system SMS notifies the candidate to move the signature. ② Medical examination notification letter/checklist: HR/management signature+candidate signature+company seal
For documents with special medical examination requirements, the system automatically generates a medical examination notification letter and checklist signing process. Candidates are notified via SMS to move their signatures, and the company automatically stamps them internally.
Scenario 3: Candidate's electronic signature for background check

If the candidate does not have a non compete agreement before joining, background check needs to be conducted to collect background check materials and arrange for the candidate to sign the background check information form. At this stage, the contract lock can provide an electronic template for the background investigation information table and a candidate electronic signature application. Once the candidate's background investigation data is collected, the interface will be automatically called to generate the background investigation information table and signature process, and the candidate will be notified via SMS to move the signature confirmation.
Scenario 4: Employee onboarding information collection and labor contract signing scenario
After the candidate's background check is completed, the employee onboarding process can be automatically or manually triggered, the onboarding date and requirements for onboarding information collection can be set, and information collection and contract signing can be fully automated.

·Establish an employee onboarding process and send a welcome email notification to remind employees to upload materials. Employees check their emails and upload electronic materials one by one as required.
· Information is automatically collected and saved. On the day of the set employment date, candidates are reminded to review through this email. At the same time, the system automatically generates an information collection form and labor contract signing process, and notifies candidates to sign via SMS.
· The candidate checks the SMS and signs the message, and completes the mobile signature
· After the candidate's signature is completed, Est é e Lauder completes the contract data review, and the system can call the contract lock interface to automatically complete the stamping.
· The onboarding contract is completed and the process is archived.
Application value:

Achieve online automation of personnel onboarding data collection and signing, eliminating the hassle of manual communication, drafting, and repeatedly promoting signing, simplifying the signing process, and efficiently handling onboarding.
Build a unified seal control and electronic platform covering Est é e Lauder's China office, providing services for the unified production, management, and use of seals, ensuring that personnel onboarding and signing comply with regulations and safety standards.
Make the tedious personnel onboarding process paperless, gradually eliminating paper, printing, express delivery and other signing inputs, and reducing operational service costs through simplified signing. Integrate with the Pan Micro OA system, embed electronic signatures into the Est é e Lauder China HR onboarding process system, and digitize the entire process of data collection and storage, salary confirmation, and contract document signing. Click to enter and try it for free now!