Customer Profile: Shanghai Huayi (Group) Co., Ltd. (referred to as "Shanghai Huayi") is a large chemical enterprise group established through asset restructuring authorized by the State owned Assets Supervision and Administration Commission of the Shanghai Municipal Government. He is the main pioneer and builder of Shanghai Chemical Industry Zone, and also one of the major shareholders of Shanghai Chemical Industry Development Co., Ltd. The group currently has 3 enterprise technology centers, 6 monitoring laboratories, 5 municipal enterprise technology centers, and 15 high-tech enterprises in Shanghai. Among them, "Huayi Group" and "Chlor Alkali Chemical" simultaneously issued A and B shares. And successfully selected for the China Top 500, China Manufacturing Top 500, China Petroleum and Chemical Industry Top 500, Shanghai Top 100 Enterprises, Shanghai Manufacturing Top 50 and other rankings.

Requirement analysis:

① Cost efficient and low
Huayi Group has thousands of subsidiary companies nationwide. The business contracts of subsidiary companies must be printed and signed by the head of the department before being mailed to the headquarters for stamping. After stamping, they are sent back to the subsidiary companies and scanned and uploaded to the system for archiving. On average, each signing requires 1 printing, 2 mailing, and 1 scanning for archiving. Thousands of subsidiaries and business contracts require printing machines, and during peak periods, the average signing time is 10-20 days.
② Difficulty in Multi control of Seals
Huayi Group has thousands of subsidiaries nationwide, most of which manage their seals at the headquarters of the Shanghai Group. A large number of seals are manually stored and authorized, which puts a lot of pressure on the group to manage them. During the management period, it is difficult to timely detect whether the seals are operated in compliance and whether there are risks, and the seal management system is still difficult to implement.
Application scenario:
This time, the contract lock has integrated and docked with Huayi Group's existing pan micro OA system, BPM process system, and financial sharing platform. Through flexible and diverse interfaces, it expands Huayi Group's existing software electronic signature function, connects business information, processes, and electronic signature channels, and digitizes the entire business process.

Scenario 1: Pan Micro OA+Electronic Signature: Supports electronic signature of internal contract documents
Contract lock integration and integration into Huayi Group's existing pan micro contract management system, embedding electronic signature function into the OA contract process to achieve full digitalization of contract initiation, approval, signing, and archiving for headquarters and subsidiaries. At present, Huayi Group's electronic contract signing is still in the internal signing stage, and will gradually expand to external suppliers and customers in the future, achieving paperless signing throughout the entire process.

> Detailed scenario:
① The seal user of the headquarters or subsidiary company logs into the OA system, initiates the corresponding contract signing process as needed, uploads electronic files in the process form, selects electronic or physical seals, and initiates the signing. ② OA calls the contract lock interface to create contract files and signing processes, automatically generates OA pending signing processes, synchronizes SMS reminders to the seal administrator, and stamps online at any time.
③ Once signed, the signed documents will be automatically returned to the OA system for archiving, and the user can query/download them as needed.
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Scenario 2: Financial System+Electronic Signature: Financial Document Electronic Signature Application
For business approvals such as reimbursement, loans, and corporate payments, Contract Lock helps integrate with Huayi Group's existing financial sharing platform, providing functions such as" Document Electronic Template "," Batch Electronic Signature ", and" Intelligent Add Approver "for daily financial document approvals. Detailed scenario: ① Relevant personnel initiate document approval and fill in parameters in the financial system, and the system calls the contract lock template to automatically create electronic document files. ② The financial sharing platform calls the contract signing interface to add approver information. ③ The approver views the pending tasks on the financial sharing platform, checks the task list, and completes the signature with one click through the batch signing interface. After approver 1 completes the signature, the contract lock will call back to the financial sharing system to indicate the signing status. The financial sharing system will automatically transfer the signed documents to the next signatory's to-do list and call the add contract signatory interface to add the next approval signatory and repeat step ③.
⑤ All approvers have signed, and all signed information will be automatically returned to the financial system for archiving. Scenario 3: BPM Process System+Electronic Signature: Electronic Signature of Business Documents. In response to the approval and signing of reimbursement, payment and other processes in Huayi Group's BPM system, Contract Lock provides online approval and signature services, as well as automatic document stamping services, to promote the digitization of the entire process.
>Detailed scenario:
① Fill in parameters and initiate the process in the BPM system. The system calls the contract lock template interface to create an electronic file, automatically transfers parameters, and specifies the signing location online. At the same time, call the contract lock interface to create a signing process based on the signing information. ③ The approval leader can call the electronic signature page of the contract lock to confirm and sign by clicking the signature button on the process page. ④ The signing is completed, the signed document is returned to BPM, the signing status is updated, and the approver submits the process to complete the approval. The system calls the contract lock interface to automatically complete the stamping and archiving process.
Application value:
Building a unified electronic signature service platform, realizing the electronicization of internal signatures and seals, saving the trouble of multi link offline transfer, printing, and handwritten signatures, and improving signing efficiency.
Implement signing intention verification, seal approval authorization, and ensure that all types of contracts, financial documents, expense reimbursements, and other business signatures are informed, recorded, and signed in a secure and standardized manner. Large quantities of personnel and financial documents, as well as contract seals, achieve paperless internal signing, saving unnecessary costs of printing, paper, express delivery, and manual sorting and archiving. Integrate with OA, BPM, and financial sharing platforms, comprehensively integrate business data, processes, and electronic signatures, build a comprehensive digital system, and accelerate digital transformation.