Customer Profile: Guoxin Securities Co., Ltd. (referred to as "Guoxin Securities") was formerly known as Shenzhen Guotou Securities Co., Ltd., established in 1994. After nearly 30 years of development, the total number of employees at Guosen Securities has exceeded 12000; There are a total of 58 branch offices and 183 business departments in 117 cities and regions across the country. We have four wholly-owned subsidiaries, namely Guoxin Futures Co., Ltd., Guoxin Hongsheng Private Equity Fund Management Co., Ltd., Guoxin Capital Co., Ltd., and Guoxin Securities (Hong Kong) Financial Holdings Limited; 50% stake in Penghua Fund Management Co., Ltd. On December 29, 2014, the company was listed on the Shenzhen Stock Exchange. In 2022, it achieved a revenue of 15.876 billion yuan and had over 14 million clients in its brokerage business.
Requirement analysis:
Break the offline control and usage restrictions of physical seals, expand the electronic signature function of existing business software, enable more businesses to achieve online signature and stamping, and accelerate digital transformation ① Replace the original electronic signature system: Guosen Securities hopes to continue to expand various electronic signature scenarios such as personnel on the basis of asset custody and office document seals. Currently, the electronic signature system cannot meet the needs and the scenarios cannot be increased. In order to facilitate electronic signing for more businesses, Guoxin Securities has decided to introduce a contract lock electronic signature system to achieve flexible scenario expansion.

② Difficulty in improving the efficiency of paper document signing: Guoxin Securities currently has a staff size of about 12000, with application institutions located in 117 cities across the country. The daily financial settlement with customers, as well as internal personnel, bidding and other business signing volume are large. The offline authorization and face-to-face signing of physical seals cannot apply the huge signing workload, and the progress of stamping is slow, and there may even be accumulation. ③ There are many restrictions on the use of physical seals: whether it is the headquarters or various business departments, there are many types and quantities of official seals, legal person seals, and business seals. Offline manual unified management inevitably faces risks such as theft and misuse. Not only can seal security not be guaranteed, but local business institutions can only travel back and forth or send seals by express delivery, which is costly and inefficient. ④ Expand the electronic signature function of business: Guoxin Securities has internally developed and deployed numerous digital software systems such as OA, asset management, HRM, etc. With the powerful open integration capability of the contract lock electronic signature system, the existing software electronic signature function has been expanded to achieve full digitalization of business online approval, stamping, and archiving, which is an important means of Guoxin's digital transformation and upgrading.
Application scenario:
Fully integrated with asset custody system, OA system, and personnel system to achieve business approval, signing, and archiving
Scenario 1: Electronic signature of "settlement statement" in asset management system
Guoxin Securities regularly confirms and stamps a large number of detailed statements and transaction documents in daily customer docking work. Using paper can only print documents and have the responsible person sign them offline, and then send them to the customer through express delivery. This not only involves a cumbersome process and high costs, but also requires a lot of manpower and time for mechanical stamping. By using electronic signature applications, we can expand the electronic signature function of the asset management system, enabling automatic process creation, stamping, and archiving of signatures initiated by process attachments, thereby improving efficiency.

Detailed scenario description: ① Upload electronic files and initiate the signing process in the asset management system. The asset management system encrypts and synchronizes signed data and files to the contract lock through the contract lock interface, and completes file format conversion, generates pending files, and creates signing processes. ③ During the signing process, the contract lock "silent signing interface" is used to automatically stamp the seal, saving the trouble of manual stamping. After the signing is completed, the signing progress and document information will be automatically returned to the business system for archiving, and printing and downloading services will be provided at any time, which can be transmitted to the customer at any time.
Scenario 2: Electronic signature of personnel employment certificate
Guoxin Securities has a staff of up to 12000 people, and there is a large daily demand for employment certificates and other documents. These documents are mostly in format, and offline consultation, filling out forms, and recruitment personnel stamping require a set of processes that not only take time for employees, but also bring a lot of mechanized stamping work to HR. Through the integration of OA system and electronic signature, online approval and automatic stamping services can be provided for such certificates, without the need for offline personnel consultation or time-consuming stamping. They can be processed at any time and downloaded and used online. Convenient for employees, liberating HR, and making the entire process paperless, making personnel certification processing easier and more efficient.
Scenario 3: Electronic Signature of Administrative Documents
Guosen Securities' internal administrative documents adopt online manual stamping method. Administrative personnel log in to the OA system to upload electronic files for signature approval, support online designated signing location, and support multiple signing methods such as SMS signing or OA process message signing. This ensures that once the official document signing process is approved, the seal administrator can handle the stamping work online at any time, improving the efficiency of document issuance.

Scenario 4: Electronic Signing of Labor Contracts and Commitment Letters
For new employees of Guoxin Securities, there are a large number of commitment letters, rules, and other documents that require personal signatures from employees, sometimes up to ten copies. Offline signing of paper documents is not only troublesome for printing and distribution, but also for HR to organize and archive. During the peak period of employment, not only is there a large number of signatures and slow manual progress, but there may also be missed signatures, and employees may find that the commitment letter has not been signed even after they have been employed for a period of time. By integrating electronic signature applications into the HR system, newly hired employees can log in to the HR system to handle the process independently. They only need to fill in the information through an OA form, initiate the process, and automatically create electronic files and processes to be signed through the contract lock interface. Authentication and signature can be completed through a mobile SMS link. The signed commitment letter will be automatically returned to the HR system for archiving, without the need for HR intervention. The entire process can be self handled and automated, improving the efficiency of signing entry materials.
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Help build an electronic seal service platform, achieve online approval and stamping of business, save manual printing, transmission, and archiving links, and improve signing efficiency.
Unified electronic seal platform for headquarters and over 200 branch offices, ensuring that all types of business seals are approved and recorded, ensuring seal security and compliance.
Promote comprehensive paperless certification, notification, and personnel documents, reduce daily printing and paper consumption, and lower business signing costs.
Fully integrate with OA, HR, and asset management systems, build an electronic signature platform covering multiple departments such as fund business, HR, and administration, and help digitize the entire process of business approval, signing, and archiving.