Contract Lock Electronic Signature and Printing Control Customer Case

Customer Profile: Founded in 1992,
Tieqilishi has developed from a single feed processing enterprise to a modern agricultural and animal husbandry food enterprise integrating feed, animal husbandry, food, and biotechnology in the past 31 years. It has more than 150 branches (subsidiaries) across the country and is a national key leading enterprise in agricultural industrialization. It has won honors such as "National Model Collective for National Unity and Progress", "National Advanced Collective for Poverty Alleviation", "Top 100 Enterprises in National Agricultural Product Processing Industry", and "National Recognized Enterprise Technology Center".
Requirement analysis: With over 100000 contract signings per year, the business signing work of Tieqi Lishi Group faces numerous challenges in terms of efficiency, cost, safety, etc.
① Efficiency: At the end of each year, there are many framework service agreements, requiring a large number of manual centralized production and approval of contracts, arranging contract delivery and remote partner signing, with long waiting cycles, heavy workload, and low efficiency.
② Cost: The signing volume of various business documents for Tieqilun is over 100000, and the cost of paper, printing, and express delivery for offline signing is high, as well as the labor and time required for review and communication.
③ Large volume: With a huge signing volume of tens of thousands, the manual workload during the contract signing, sorting and archiving stage is heavy, requiring a lot of time and energy to push the signing progress, sort and classify contract documents, and the work is mechanized and time-consuming.
④ Transformation: Tieqilishi Group has been committed to promoting digital construction for many years, with multiple sets of information technology business software and a mature online approval environment for business. The digitization of signatures and seals is the last mile of the entire digital transformation of the business process.
Solution:
Unified the seal control and electronic signature platform of the group and more than 100 branch offices, expand the existing software electronic signature function of the group, and provide electronic signature support for various business operations of the group.
Application scenarios:
Integrated with multiple business software such as Meiyun Zhishu HRM/CRM/SRM; As well as Pan WeChat OA, Nail, WeChat official account, help HR - administration - legal affairs - dealers - bidding and procurement business electronic signature Scenario I: bidding and procurement documents electronic signature; finished product procurement contract documents directly initiate contract signing and approval with the help of the Miyun Intelligent Digital SRM system process, complete the creation of contract documents and signing processes with the help of the contract lock interface, suppliers and Tetris sign internal contracts remotely, contracts are automatically archived, downloaded and used on demand, and the whole process is digitized.
>Detailed scenario:

① Procurement personnel initiate the procurement contract signing process online through SRM system or DingTalk software. The system calls the contract lock electronic template through the interface to select the required contract template and create the contract signing process.
② The signing information is automatically synchronized to the WeChat official account of TJULIS Group. The supplier can check the information by opening WeChat, verify the identity online, and complete the contract signing. ③ After the supplier completes the signing, the contract lock automatically updates the contract signing status and generates an internal pending task for the signing of the Iron Cavalry. The signing personnel can log in to SRM or DingTalk to complete the online stamping. ④ Signed documents are automatically returned to SRM or DingTalk, and can be downloaded and used by internal personnel and suppliers at any time.

Scenario 2: Electronic Signing of Various Sales Contracts
All sales contracts related to the feed, food, pig farming and other business units of Tieqilishi Group have been fully electronically signed. Sales personnel initiate the signing process online, and the approval, signing, and archiving processes are automatically driven and digitized throughout the entire process.
>Detailed scenario:
① Sales personnel initiate the sales contract signing process online through CRM system or DingTalk software. The system calls the contract lock electronic template through the interface to select the required contract template and create the contract signing process.
② The signing information is automatically synchronized to the WeChat official account of TJULIS Group. Customers can check the information by opening WeChat, verify their identity online, and complete the contract signing. ③ After the customer completes the signing, the contract lock automatically updates the contract signing status and generates an internal pending task for the signing of the Iron Cavalry. The signing personnel can log in to CRM or DingTalk to complete the online stamping. ④ Signed documents will be automatically returned to CRM or DingTalk, and internal personnel and suppliers can download and use them at any time.
Scenario 3: Electronic signing of legal contracts
All contract documents within Tieqili Group that require legal approval can be uploaded as PDF files in the Panwei OA system process form, initiate the process, and be stamped online after legal approval, improving the efficiency of internal contract approval and stamping.

>Detailed scenario:
① Employees log in to the OA system, upload contract documents that require legal approval confirmation, and initiate the approval process. ② The legal department will preview, approve and confirm the contract online through OA or DingTalk APP. ③ The seal administrator checks the pending signature message through OA or DingTalk APP, and calls the contract lock electronic signature page to complete the seal. ④ The signed contract documents will be automatically synchronized to OA or DingTalk APP, and employees can search and download them on their own.
Scenario 4: Electronic signing of dealer sales contracts
By integrating with the pan micro OA system and connecting with the internal business database of the enterprise, the entire process of online initiation, approval, signing, and archiving of dealer sales documents can be digitized. In the first phase of the project, the electronic signature of the distribution and sales contract for the feed business unit was completed, and the second phase covered multiple businesses such as food and pig industry. Detailed scenario: ① Business personnel log in to the OA system to select the contract template, fill in the contract information, and initiate the electronic process. The OA system synchronizes contract data to the contract lock through an interface and creates contracts and signing processes.
③ Inform the dealer by SMS, log in to WeChat official account to check the signing information, verify the identity and complete the contract signing. ④ The dealer has completed the signing, and the contract lock automatically updates the signing status. The OA process reaches the internal approval node, and the general manager/accountant completes the approval through the DingTalk APP.

⑤ The seal administrator can call the contract lock page in OA or DingTalk APP to complete the seal.
⑥ Signed contracts are automatically synchronized to OA, internal data archiving, and can be downloaded and viewed by internal business personnel and distributors at any time.
Scenario 5: e-signature of personnel documents
For scenarios where employees need to sign labor contracts, such as double signing, contract locks are integrated with HRM and WeChat official account, to build a convenient signing channel for enterprises and employees, provide electronic templates, identity authentication and enterprise automatic seal support for contract signing, and build a full process digital platform for online initiation, approval, signing, archiving, and downloading of labor contracts.
> Detailed scenario:
① HR logs into the HRM system to select file templates and initiate the signing process. The system synchronizes data to the contract lock through an interface, creates PDF electronic files using electronic templates, and encrypts the entire data transmission process.
② Internal HR managers, departments, and other relevant leaders of the enterprise complete the approval online.
③ The signing message is sent to employees through SMS, and employees can view the documents to be signed, verify their identity, and complete contract signing in the enterprise WeChat official account.
④ Internally, the enterprise uses the contract lock silent signing interface to automatically complete the stamping, signing, and automatic archiving of contracts.
Scenario 6: Electronic Signature of Administrative Documents
The signing of various types of administrative documents such as funds, certificates, and official documents within the Iron Cavalry Group supports the "electronic seal+physical seal" method.. Electronic or physical seals can be selected according to the signing requirements to achieve authorized and recorded physical seals, making it convenient to take out and meeting the diverse signing needs of administrative documents.
> Detailed scenario:
① Employees log in to the OA system or DingTalk APP, select physical or electronic seals according to their seal requirements during the signing process, upload pending documents, and initiate signature approval.
② When relevant leaders move to complete approval, the system automatically judges the signing method. How to e-sign quickly creates a signing process, and the seal administrator calls the contract lock page in OA or nailing APP to complete sealing.
③ If it is a physical seal, select Quick Approval to generate a seal authorization code. Employees can unlock the seal control device offline to stamp the contract, achieving secure and efficient use of the seal.
④ Signed electronic contract files are automatically synchronized to the OA system for archiving.
Application value:
Building a unified electronic signing service platform for the entire group, covering multiple terminal channels such as mobile and PC, meeting internal business signing and stamping needs anytime and anywhere, simplifying signing procedures, and improving signing efficiency.
Achieve unified control and online authorization of seals for the group headquarters and over 100 branch offices, ensuring compliance, transparency, traceability of all business signatures, and ensuring seal security.
A fully electronic signing environment gradually eliminates the hassle of printing, shipping, document organization, and archiving, achieving comprehensive optimization of time, manpower, and costs, and reducing business signing costs.
Connect with various software and applications such as Pan WeChat OA, Nail, HRM, SRM, CRM, and WeChat official account, improve the online signing functions of various information channels, and help the digital transformation of the whole business process.