Customer Profile: Fujian Provincial Transportation Research Institute Co., Ltd. was established in 1958 and was originally a research institution under the Fujian Provincial Department of Transportation. In December 2018, the Provincial Transportation Research Institute was transformed into a state-owned enterprise. The company is affiliated with Fujian Transportation Technology Development Group Co., Ltd. The service areas cover engineering and technical research and experimental development, standardization services, engineering quality inspection, metrology services, engineering survey, environmental protection monitoring, ecological monitoring, software development, information system integration services, Internet of Things services, surveying and mapping geographic information services, basic geological exploration, etc. The report issued can be mutually recognized with laboratories in developed countries such as the UK and the US, making it one of the most qualified and wide-ranging testing institutions in the transportation industry in Fujian Province.
 
Requirement analysis:

① After the testing is completed, the testing personnel need to approve the data in the testing system, print the testing report offline for the signature of the person in charge and the seal of the office. Each report is uniformly approved by the current person in charge before being submitted to the next person in charge, and the person in charge may accumulate multiple documents before uniformly approving and reviewing them. Therefore, each testing document requires a lot of time to be signed and stamped, and it is also prone to loss, omission, and other situations during the circulation process, requiring repeated preparation.
② According to the system requirements, the test report needs to be stamped and saved in triplicate, of which two documents need to be associated by numbers and saved uniformly. Due to the large number of inspection documents, some of them have not been approved and stamped by the leaders, resulting in a large number of junk documents that need to be invalidated, leading to a heavy and complex workload for office personnel. Some leaders also approve them late, and the office has carried out invalidation processing. Such situations occur frequently, making it difficult and late to issue reports. In some cases, there may be urgent documents that require a report to be issued on the same day after the inspection is completed. Usually, for these documents, it is necessary to communicate with the leader in advance, and the leader should communicate and cooperate with relevant departments to complete them. However, this type of document detection process is non compliant, difficult to audit and review, and the files and records stored in the office often have missing or incomplete information, making it difficult to trace responsibility in the later stage. ④ The signature, seal, and content of paper report documents are prone to forgery, and it is difficult to avoid the situation of impersonating institutional testing reports; In addition, during the process of report approval, there are multiple document transfers, and the completeness and authenticity of the content cannot be guaranteed, which affects the authority of the research institute's testing results. Once problems arise, the offline signing process lacks effective records and evidence, making it difficult to trace responsibility. The report lacks a credible chain of evidence to support it.
 
Solution:
The contract lock integrates with the existing Haite detection management system of Fujian Provincial Transportation Research Institute, and is supported by the detection business system. It embeds functions such as electronic signatures, electronic templates, identity authentication, and data storage into the detection report issuance business scenario, achieving full digitalization of the entire process of "production, approval, signature, stamping, and download" of detection reports.
Application scenario:

Scenario 1: Electronic signature of detection report
Contract lock is integrated with the existing detection system of Fujian Provincial Transportation Research Institute through API interface, realizing the digitalization of the entire process of online production, approval signature, and stamping of detection reports, allowing detection personnel, review personnel, approval personnel, relevant leaders, and office personnel to sign and stamp online in the business system, efficiently promoting the signing work and improving the efficiency of report issuance.

Scenario 2: Electronic Signature of Emergency Documents
Emergency documents can directly initiate the emergency document signing process on the contract lock platform, notify the signature approvers at each stage through SMS to complete the signature confirmation on their mobile phones, and support marking the reason for emergency seal use in the process. It also supports full process record keeping, allowing signed data to be automatically synchronized to the detection system for archiving and storage, ensuring that it can be checked and traced afterwards, and making emergency document seal use compliant and efficient.

Application value:
Build an electronic testing report signing platform that covers all major testing institutions in the company, enabling online production of testing reports, mobile signatures and seals of approvers, comprehensively simplifying the report issuance process, and improving the efficiency of report issuance.
By approving the printing environment, ensure that the signing of each testing report is approved, recorded, and traceable, making the signing of testing reports compliant, controllable, and secure.
Achieve paperless testing services throughout the entire process, eliminating the costs of report paper, printing, mailing, and manual storage, and comprehensively simplifying testing service costs.
Integrate with the testing management system, embed electronic signatures, electronic templates, data storage and other functions into the testing service process, achieve full digitalization of testing and report issuance, and ensure service storage, traceability and security. Click to enter and experience electronic signing for free now!