Customer Profile: UNIQLO (Uniqlo) is a well-known leisure brand in Japan and a core brand under the FAST RETAILING group, which ranks among the top in the global clothing retail industry. We insist on providing modern, simple, natural, high-quality, and easy to match products to consumers around the world. The concept of "versatility" advocated is also well-known to the world. Uniqlo's approachable prices have also made it a popular brand among Japanese consumers. In the 2018 Fortune Global 500 list, Uniqlo ranked 168th.

Requirement analysis:

① Uniqlo's three main companies have as many as 35000 employees, and with the continuous expansion of stores, a large number of new employees are hired every cycle. The signing of new contracts and certificates will consume a lot of paper, printing, and courier costs. Faced with an organizational scale of tens of thousands of people, HR faces a large amount of mechanized contract, certification signing, consulting, communication, and organization work every day. It consumes a lot of energy and time. Under the huge number of signatures and organizational scale, Uniqlo has increased the difficulty of using seals, with no guarantee of seal time and an infinitely long signing cycle. ④ Employee onboarding materials, employee information, contract documents, and other personnel data all need to be manually organized and archived by HR. The types of materials are diverse, the difficulty of statistical organization is high, and long-term storage is difficult.

Solution:
Contract lock integrates with pan micro OA and connects with "SAP, Workday HR software, and enterprise WeChat APP" to achieve comprehensive integration of "organizational personnel data, OA approval process, mobile office, and electronic signature", enabling online application, approval, signing, and archiving of personnel contracts and certificates to be fully digitized. Enable employees from the three major companies of Uniqlo to sign contracts online, submit entry materials, and authenticate their identities; Enable 35000 Uniqlo employees to independently process personnel certification online anytime, anywhere.
Application scenario:
Scenario 1: Employee onboarding signing

According to Uniqlo's employee onboarding process requirements, new employees are uniformly approved through the onboarding process, and the onboarding signing is automatically driven and synchronized with the upload of onboarding materials through an integrated contract lock. With just one process, no need to repeatedly confirm requirements and urge signatures, no need for manual collection and organization, automatic signing, on-demand uploading, and automatic archiving, the entire process is digitized, more convenient, and comprehensively simplifies the onboarding process.

(HR initiates onboarding approval online)

(Employee signs electronic contract on mobile phone)

Scenario 2: Electronic signature of personnel certificate
Common personnel documents such as employment certificate, income certificate, internship certificate, resignation certificate, etc. Employees log in to the enterprise WeChat to independently initiate stamping application, and OA synchronously checks the application message, calls the contract lock template and process creation interface to generate standard electronic certificates and signing process. After HR approval, the system automatically calls the contract lock interface to stamp automatically, without the need for manual intervention.

Application Value:

A convenient and paperless personnel document signing platform that helps Uniqlo quickly simplify the daily signing and stamping work of 35000 employees, reducing paper, printing, and labor costs. At the same time, seamless integration of OA, forming a "data process electronic signature" loop with enterprise WeChat, SAP, and HRM, helps Uniqlo's personnel business digital transformation. Click to enter and experience electronic signing for free now!