Customer Profile: Shenxin Technology Co., Ltd. (stock code: 300454) was established in 2000 and is a product and service provider specializing in enterprise level network security, cloud computing, IT infrastructure, and the Internet of Things. At present, Shenxin has over 9000 employees with business coverage in more than 50 countries and regions worldwide, building a solid foundation for the digital transformation of over 100000 enterprise level users. The company has been successively rated as a national high-tech enterprise, one of the top 100 enterprises with comprehensive competitiveness in software and information technology services in China, the national and local joint engineering laboratory of next-generation Internet information security technology, Guangdong Intelligent Cloud Computing Engineering Technology Research Center, etc.

Requirement analysis:

Deeply convinced that under the huge business volume, the use of physical seals and face-to-face signatures has made cost, efficiency, risk and other issues increasingly prominent:

① The signing volume of bidding documents is large: In product sales, bidding documents are one of the most common documents, not only with many pages and high signing frequency, but also need to be stamped page by page to take effect. If signed offline, a document needs to be stamped hundreds of times, which not only increases the workload of stamping, but also easily leads to problems such as missing stamps, resulting in a cost consumption of up to several hundred thousand yuan per year.
② Low daily stamping efficiency: Shenxin's subsidiaries are spread all over the world, with a staff size of over 9000 people. Whether it is internal self signed certification documents or various business contracts, the quantity is large and the signing frequency is high, which easily leads to document backlog, stamping queues, and long-distance travel using seals, and the efficiency is not guaranteed. ③ Difficulty in seal control: Various types of seals are used independently in different regions, and the headquarters cannot keep abreast of seal dynamics in a timely manner. Seal data such as signed documents, users, and reasons for use are all manually organized and reported, and the actual use of seals cannot be grasped. ④ Semi electronic business: Due to the inability of existing management software to perform electronic signatures, Shenxin Technology's business has been in a state of "online approval" and "offline stamping" for a long time, and is still one last mile away from full digitalization.
Solution:
The contract lock integrates with Shenxin Technology's existing Lanling contract management system, as well as its self-developed bidding system and order management system. Through API interfaces, it provides Shenxin's existing software with shared services such as "electronic signatures, identity authentication, electronic templates, data storage, etc.", allowing electronic signatures to be deeply applied to various specific business scenarios such as personnel, procurement, bidding, and channel order confirmation, helping Shenxin's entire digital transformation of business.
Application scenarios:

Currently, contract lock electronic signatures have been promoted and applied in 25 companies of Shenxin Technology, building electronic signature scenarios for "labor contracts, personnel certificates, bidding documents, procurement contracts, channel orders, and other internal single signature documents".

Scenario 1: Electronic Signature of Channel Orders

With the help of the Contract Lock API interface, Shenxin Technology's existing order system integrates electronic signature and other functions into the order signing confirmation business scenario, fully connecting order data, approval process, and electronic signature, and confirming order information online and remotely signing with various channel distributors.

For example:
1. Retrieve order data and initiate signing with one click: Through integrated applications, the "contract push" operation has been added to the order system of Shenxin Technology. Channel personnel only need to retrieve the corresponding order data and can create a pending contract process by calling the contract lock page through the operation interface.
2. Distributors can easily complete the signing process: The initiated signing process is automatically synchronized to the order system channel service portal. Distributors can log in to their accounts to check the "pending signing tasks". Through the "signature" operation, they can easily jump to the contract lock electronic signature page to complete the signing and stamping process.

Scenario 2: Electronic signature of bidding documents and internal single signature documents
Shenxin Technology's existing Lanling contract management system is mainly used to support the signing of content "personnel and procurement" documents. By introducing electronic signature applications, it can provide electronic templates and electronic signature support for proof and contract signing, meeting the needs of internal single signature, double signature, and remote signing with external suppliers.

Scenario 3: Electronic signature of personnel and procurement documents

Shenxin Technology's existing Lanling contract management system is mainly used to support the signing of content "personnel and procurement" documents. By introducing electronic signature applications, it can provide electronic templates and electronic signature support for proof and contract signing, meeting the needs of internal single signature, double signature, and remote signing with external suppliers.

Application value:

Building a unified electronic signature service platform, internal stamping and signing can be efficiently approved and stamped by initiating an application in the corresponding business system, making the original 1-3 day signing work as fast as 2 minutes. At the same time, we will integrate contract, bidding, and order systems, expand the electronic signature function of business software, meet the electronic signature needs of business, and assist in the digital transformation of the entire business process. Click to enter and experience electronic signing for free now!