Customer Profile: Xi'an Construction Engineering Group Co., Ltd. is a large state-owned construction enterprise group that has emerged locally in Xi'an. The company was established in June 2009 and in September 2017, through strategic cooperation with the Fortune Global 500 company, Greenland Holdings Group, it took the lead in implementing mixed ownership reform and achieved diversified equity allocation, becoming a member of Greenland Holdings Group.

Requirement analysis:

① Difficulty in seal control

With multiple subordinate units and thousands of seals, it is difficult for the group to control. How many seals are there in the entire group, where they are used, who uses them, and which documents are signed? The group cannot real-time understand the risks of physical seal use. Due to the lack of transparency in the signing process of physical seals, there are risks of inconsistency between online and offline, unauthorized inclusion of seal documents, and sealing before approval is completed.
③ High signing cost
Construction engineering companies usually have around 5000 page numbers in their bidding documents, and it takes 1-2 days offline to stamp them. This not only reduces efficiency, but also may result in invalid bids if there are fewer page numbers to stamp.
④ Legal Risks
Previously, the company used picture stamps without the support of CA certificates, and the signed documents had no legal effect, which easily led to legal disputes.
Solution: Xi'an Construction Engineering Group will fully apply electronic signatures to various businesses such as daily procurement, construction, official documents, bidding, leasing, etc. throughout the group. Promote coverage to 220 companies under Xi'an Construction Engineering Group, with a total of 3142 seals for unified management and online approval, comprehensively improving the efficiency of seal usage across the entire Xi'an Construction Engineering Group!
Application scenario:
Scenario 1: Double signing of contracts

Through integrated applications, the "identity authentication, electronic templates, electronic signatures, electronic seals, and data storage" functions of the contract lock are fully integrated into the OA process, allowing Xi'an Construction Group to initiate the electronic contract process of internal and external double signing through the OA system. Employees or external suppliers, subcontractors, and other enterprises can log in to the electronic signature page of the contract lock through SMS to authenticate their identity, add electronic signatures and seals online, and the signed contract will be automatically returned to the OA system, with a paperless process throughout the entire process.

Scenario 2: Contract signing

Internal single signing documents such as proof and introduction letter. Employees can log in to the OA system to initiate a seal application. After approval and authorization by the leader, the system automatically calls the contract lock interface to complete the seal, and synchronously triggers Huawei Cloud SMS notification to employees to view and download files.

Scenario 3: Multiple seals need to be stamped simultaneously in a process
① In this type of scenario where multiple seals are required to be stamped on a document, the seal user can directly select the corresponding seal and affiliated unit information in the process form. The process automatically associates the corresponding seal signatories based on the seal information and notifies them via SMS to sign. ② This type of signature may involve one signatory signing multiple seals simultaneously, or one seal corresponding to two signatories. If one seal corresponds to multiple signatories, the signatories shall stamp their seals twice in sequence. Until archiving.

Application value:

Achieve comprehensive electronicization of group seals, gradually implement process approval and signing for internal seals and contract signing, and enable legal entities in various regions to sign requirements through a single process of logging into OA, without the need for express delivery or round trips, comprehensively improving efficiency. Establish a unified seal control platform for the entire group, where the production, use, authorization, modification, and destruction of all seals are approved and authorized through a clear and visible process, ensuring that seals are truly safe and controllable. Over 200 units under the group have completely eliminated signing costs such as paper, express delivery, and printing, achieving fast online signing without face-to-face contact, helping various subsidiary companies save over 60000 signing costs. Fully integrated OA system, connected to Huawei Cloud SMS platform, bridging the last mile of digitalization in the entire OA process, achieving full digitalization of business approval, signing, and archiving, and helping the group's digital transformation. Click to enter and experience electronic signing for free now!