Huazhong University of Science and Technology and Contract Lock have collaborated on electronic signature technology, creating a unified electronic signature service platform that covers all faculty and staff across the university. Connected with basic public services on campus, 1 platform supports all faculty and staff electronic signature applications, effectively realizing " documents, certificates, reports, notifications, process forms, commitment letters, etc. " non face to face signature and instant signature , creating a digital Huazhong University and comprehensively improving campus efficiency.

Creating an efficient, compliant, and paperless signing environment

Building a digital 'Huazhong University'

Huazhong University of Science and Technology is a key comprehensive university directly under the Ministry of Education of China, one of the key universities under the national '211 Project' and '985 Project', and also one of the first batch of 'Double First Class' universities. In recent years, Huazhong University of Science and Technology has actively promoted the application of electronic signature and electronic seal technology in various systems and fields such as "electronic transcript system, honor certificate system, registration system, OA system, financial system, online service hall, digital archive system, electronic bill, electronic bidding, and electronic contract", and plans to comprehensively promote the application of paperless office and paperless service in the school during the 14th Five Year Plan period. This cooperation; The contract lock has helped Huazhong University create a digital campus seal control platform that meets the needs of the school's usage scenarios. With standardized integrated interfaces, it provides signing support such as "digital identity authentication, electronic templates, electronic signatures, and data storage" for existing business systems such as financial management systems, online service platforms, and high-performance computing service platforms on campus, supporting the electronic signature needs of teachers in daily document and form approvals. Nowadays, any document that requires the signature of on campus teachers, whether it is signed by a single person or multiple people, can be signed electronically through the Campus Electronic Signature Service Platform without meeting in person.

Greatly saves the trouble of printing and running around to multiple departments to find teachers to sign, improving efficiency in handling affairs and approvals.

(Huazhong University's independent service platform provides convenient access to electronic signature applications)

img src=“ https://dl.qiyuesuo.com/image/91db156e0f7b4be2a87a26a0c96e565e.

(Quickly initiate signing)

(Configure signing information)

(Sign message reminder - Electronic signature)

Huazhong University Electronic Signature Application Features and Scene Display

Flexible Scene • Easy Integration • Efficient Signing • Authenticity Verification

Flexible Signing Scheme Meets Various Document Electronic Signing Scenarios

In order to better fit the Huazhong University Electronic Signature Scenarios, Contract Lock provides Huazhong University teachers with multiple signing methods such as" co signing, or signing, sequential signing, and disorderly signing ", meeting various signing scenarios such as" personal signature, finding others to sign, and joint signature by multiple teachers "in their daily lives. Various documents such as security commitment letter, recommendation letter, application form, internal expert review opinion form, faculty and staff access approval form, certificate, report, etc. can be signed online.

>> For example: (signature by oneself - multi person co signature - approval signature by others) Convenient use of electronic signatures in business management software

Expanding the electronic signature capabilities of existing management software

is a key requirement for Huazhong University's digital upgrade this time. The contract lock utilizes standardized API interfaces to provide secure, effective, legal, and compliant electronic signature services for all information systems on campus, such as high-performance computing service platforms and online service halls. Enable teachers from Huazhong University to directly use electronic signature services in the school's business information system, achieving closed-loop management of business data, processes, approvals, and signatures.

>> For example:

01  High performance computing service platform+contract lock electronic signature

solves the problem of online signing of computing service contracts , enabling faculty and staff to achieve comprehensive digitization of "online recharge, information confirmation, and contract signing" without the need for offline errand payment. Currently, through the electronic signature application, Huazhong University is expected to save 30 minutes of time on each recharge and comprehensively improve office efficiency. 02  Campus Online Service Platform+Contract Lock Electronic Signature

On the campus online service platform, teachers responsible for approval at each stage can electronically sign approval opinions, quickly generate electronic approval forms, and download and view them anytime, anywhere as needed. Currently, the electronic signature function has been fully launched for six business electronic processes, including the annual review of the information system, pre approval of official receptions, and official reception lists, on campus at Huazhong University. Effectively simplify the daily signature process and shorten the on campus service cycle. Trusted digital identity ensures the authenticity of the approver's identity

In the past

, the information system in universities only uses account ID and password for identity authentication. After authentication is passed, it can be operated. During the process of financial reimbursement and expense application, it is difficult for faculty and staff to determine whether the user of this account ID is themselves. Risks such as fraudulent signature, proxy signature, and data tampering are difficult to prevent. Once problems occur, it is difficult to identify responsibility. Currently, through integration, the Huazhong University Finance System has enabled contract lock digital identity verification in the approval process to verify the true identity of the operator, ensuring the authenticity of the approver's identity and the security and trustworthiness of financial data.

Verify the authenticity of electronic signatures online anytime and anywhere All campus documents signed through the contract lock platform can be verified for signature validity by teachers who can log in to the electronic document verification platform at any time to confirm the validity of the signed documents anytime and anywhere, ensuring the compliance and safe use of electronic signatures.     (Authenticity verification of electronic signature files) Timely restoration of electronic signature trajectory with complete audit data

In order to facilitate the traceability of signatures at Huazhong University, Contract Lock provides an audit ledger to help record detailed information such as electronic signature transactions, documents, signatories, and signing times. This enables quick traceability, improves internal business management standards, and ensures non repudiation.

(Audit data restoration signing process)

Summary

The application of electronic signatures and digital identities is helping Huazhong University improve the daily signature and approval experience of all faculty and staff, further optimizing campus efficiency. In the future, by integrating with more business software of Huazhong University, electronic signatures will gradually be promoted and covered from teachers to student groups, achieving comprehensive popularization and application among over 70000 teachers and students in the whole school. This will enable more businesses on campus to reduce costs and increase efficiency through electronic signatures, and contribute to the digital campus construction of Huazhong University. Click to enter and experience electronic signing for free now!