Zhengzhou Coal Machinery Group, a top 500 enterprise in China, one of the top 100 enterprises in China's machinery industry, and a large state-owned enterprise in Henan Province, has introduced a contract lock electronic signature system to promote the unified digital printing control center of the group and its subsidiaries, complete the integration of multiple business systems, gradually promote the online signing of contracts, documents, and archives, and help with digital transformation! Introducing electronic signatures to further achieve the goal of "digital transformation of state-owned enterprises": Zhengzhou Coal Machinery Group was founded in 1958 and is a "time-honored" state-owned enterprise, as well as a leading enterprise in coal machinery research and development and manufacturing in China. After more than 20 years of development, Zhengzhou Coal Machinery Group has become an important global supplier of coal mining comprehensive mining technology and equipment, as well as a multinational automotive parts enterprise group with international influence. Currently, we have three business segments: coal mining machinery, automotive parts, and investment. We have 28 branches in 17 countries and regions worldwide, with over 17000 employees. At the beginning of the year, the State owned Assets Supervision and Administration Commission of the State Council issued a document to accelerate the digital transformation of state-owned enterprises and promote the deep integration of new generation information technology and manufacturing industry. Zheng Coal Machinery Group's digital construction has always been at the forefront of the industry. In March of this year, it was also included in the list of "Typical Cases of Digital Transformation of State owned Enterprises in 2020" issued by the State owned Assets Supervision and Administration Commission of the State Council. The introduction of electronic signatures this time will further solve the problems of large offline signature and stamping workload, low efficiency, high cost, difficult archiving and query, and high contract risk in various documents such as personnel, procurement, service, and archive management. It will be integrated with existing management software to connect the last mile of digital management throughout the business process. Convenient deployment: 1 set of system to achieve unified use of seals by the group and subsidiary companies, supporting online signing requirements for existing management software: • Zheng Coal Machinery Group has over 20 branches both domestically and internationally, making it difficult to manage a large number of seals in a centralized manner. It is also challenging to control the signing and stamping of various subsidiaries and businesses on a daily basis. • ·The existing business software and office systems are only in the approval stage, and all signed and stamped documents in the business are operated offline, resulting in a disconnect in management.
To this end, Contract Lock helps Zheng Coal Machinery Group establish a unified digital seal control center, which provides a platform for unified management and calling of seals for the group and its subsidiaries. Through integration, it provides support for electronic signatures and seals for Zheng Coal Machinery Group's existing ERP software, OA office system, and electronic file system, enabling online approval and use of seals for business. (Application of Zhengzhou Coal Machinery Group Electronic Printing and Control Center) Rich scene support: Personnel - Procurement - Training - Services - Vouchers and Archives and other multiple businesses 20 Multiple file online signing: In order to integrate electronic signatures with the daily business of Zhengzhou Coal Machinery Group, the contract lock has been integrated with the group's existing ERP system , OA office system
, and
electronic file management system
. The group and its subsidiaries can initiate the signing process by logging into the business system. After approval, call the contract lock digital identity, electronic template, and electronic signature application online to complete internal and external signing. (Contract Lock provides electronic signature support for multiple management software sets of Zhengmei Machinery Group); According to statistics, nearly 20 types of documents, including deposit receipts, labor cooperation contracts, goods transportation contracts, infrastructure contracts, consulting service contracts, training contracts, logistics service contracts, procurement contracts, outsourcing contracts, service agreements, and electronic files, have been signed online through management software. >> &For example: 1. Convenient issuance of "deposit receipts" in the OA system
Zheng Coal Machinery Group has strict access control system, and temporary access cards are managed through deposit collection. During this period, a large number of deposit receipts need to be signed for employees.
However, there is a high volume of traffic coming in and out every day, and the frequency of signing deposit receipts is high. The paper receipts are submitted layer by layer, which not only reduces the efficiency of signing, but also makes the receipts more susceptible to loss or damage. Now, after the employee pays the fee, they log in to the OA system to initiate a signing process, and the company automatically stamps it for review. The deposit receipt stamped with the electronic seal can be downloaded in a few minutes. 2. Efficiently sign purchase contracts with external suppliers in the ERP system. Zheng Coal Machinery Group has a high procurement frequency, with hundreds of long-term cooperative suppliers and a total of over one thousand suppliers. The company has a large number of regular purchase orders and contract signings. In offline signing, all data is in the ERP system, and contract signing requires printing, stamping, mailing, and paper archiving, which is very troublesome. Nowadays, in various industrial product procurement transactions, employees initiate the procurement contract signing process in the ERP system, quickly fill in the responsible person information of both parties, drive internal approval and stamping through the process, and enable external personnel to sign through SMS links efficiently. (External enterprise SMS link mobile signature) 3. Receipts and other files are stamped and efficiently archived online in the archive system. In the electronic archive archiving process of financial documents, contracts and other electronic files, business personnel initiate archiving and signing through the electronic archive management system. After approval is correct, they are automatically stamped and efficiently archived. (Filing and signing of financial document archives) At the same time, the signing status is automatically transmitted back to the file management system, and the progress of file archiving is controllable.
Summary
a href=“ https://www.qiyuesuo.com/?
source=12& keyword=gw">has helped Zheng Coal Machinery Group solve the problem of online signing of business documents, and based on authoritative CA certificates, has helped establish a trustworthy, effective, secure, and verifiable digital management environment.
• Ensure the online approval and use of seals for all business operations of Zhengzhou Coal Machinery Group, and ensure that the signing process is legal and effective;
• Ensure the authenticity of the identity of the approval and signing personnel at all stages of the signing process within and outside the group, and prevent fraudulent and proxy signatures;
• Provide data certification services for group business signingProtect the evidence chain, ensure seal security, and issue certificates;;
• Thoroughly streamline the business approval and signing processes, simplify the signing and stamping process, and comprehensively improve signing efficiency;
• Real time online monitoring of various seals from headquarters to branch offices, ensuring transparent trajectories and eliminating seal risks.
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