Wuhan Jingce Electronics Group (hereinafter referred to as "Jingce Electronics") has introduced electronic signatures to build an electronic seal control center covering the entire group of 11 branch offices, achieving centralized seal control and providing legal and effective electronic signatures for the group's existing UFIDA NC system , changing the stamping mode of online approval and offline printing and signing, and making the entire business process of the group electronic.
1. The "One" platform centrally controls seals, supports the daily seal needs of 11 branch offices, and comprehensively improves office efficiency:
Jingce Electronics is a high-tech enterprise dedicated to providing excellent products and services for semiconductor, display, and new energy testing fields. Its subsidiaries are located in Wuhan, Suzhou, Shanghai, Hong Kong, Taiwan, the United States, Japan, and other places. As an innovation driven enterprise, Jingce Electronics always believes that continuous innovation in management technology is necessary to support and adapt to the needs of large-scale business development. This time, in response to the many challenges in seal management that exist in daily operations, such as difficulties in centralized control of seals in branch offices, complex and inefficient procedures for using seals in different locations, high signing costs, and slow verification of seal files, Jingce Electronic Innovation has introduced the Contract Lock Electronic Signature Platform to promote the electronicization reform of seals in the group headquarters and 11 branch offices nationwide, and to promote online signing of the group's procurement and sales business. Firstly, a system is used to support the daily use of seals in 11 branch offices, simplifying deployment costs. The contract lock helps to build an electronic seal control center for the group. Through the "hierarchical decentralization" permission configuration, the internal seals of Jingce Electronics are managed online throughout their entire lifecycle, allowing 11 institutions to manage and use electronic seals in an orderly and on-demand manner with one system.
Jingce Electronics sets the information, usage permissions, and usage process
of each seal as needed through the seal control center. With the help of audit records, it grasps the usage traces of seals, ensuring that each seal is safely used within the authorized scope, achieving centralized control goals, and ensuring safe and efficient use of seals.
(Seal full lifecycle management) Currently, the personnel contracts of 11 branches of Jingce Electronics have been signed paperless. Upon entry and renewal, the headquarters HR can directly sign labor contracts with new and old employees nationwide through the printing control center. The contract lock provides identity authentication protection throughout the process and helps with automatic file archiving.
(Online signing of labor contract) 3. Next, integrate the UFIDA NC system, digitize business processes, and improve work efficiency: In order to fit the daily business seal scenarios of precision testing electronics, contract lock
electronic seal control center and UFIDA NC system processes are connected, information is shared, and internal procurement and sales business are stamped online, with full electronic management throughout the process. In the past, business documents could only be stamped offline after being approved online in the business system, printed as paper documents, and manually verified for accuracy.
• Now
, Jingce Electronics can efficiently produce, approve, and sign business documents such as " purchase contracts, sales contracts, financial vouchers " through a single process in the existing UFIDA NC system, achieving a 30 fold improvement in signing efficiency
. 4. For example, in the NC system, approval, signing of procurement and sales documents can be achieved through integration and precise testing. The UFIDA NC system can quickly acquire electronic signature capabilities for procurement contracts, sales contracts, financial vouchers, and other documents. Supplier and customer information can be quickly retrieved from the NC system, and electronic contracts and documents can be efficiently generated, with process driven internal stamping and customer signatures. img src=" https://dl.qiyuesuo.com/image/c7231ee9b9d04ce7a16c77557610e290.
(Online signing scenario for procurement and sales contracts)
1. Help intelligently identify supplier identity:
Suppliers receive signing messages, immediately submit organizational information to complete authoritative identity authentication, and assist in precise electronic intelligent screening of supplier identity.
(Supplier Identity Authentication)
2. Online completion of internal stamping and signing, customer signing:
Contract circulation can be completed online without the need for paper, and suppliers in various regions can remotely sign contracts with their mobile phones, improving precision electronic procurement and sales efficiency.
3. Online stamping of financial vouchers, efficient issuance, and tamper proof:
The finance department of Jingce Electronics needs to issue financial receipt vouchers to customers at any time in daily sales business. Such documents have a large demand and similar approval processes, and the manual stamping workload of financial personnel is heavy, which cannot keep up with the efficiency. Now, in various sales businesses of Jingce Electronics, if the customer's payment is successful, the UFIDA NC system will automatically trigger the receipt voucher stamping process, quickly completing the internal stamping, and the payee and business personnel will sign and confirm online, efficiently issuing electronic vouchers.
(Electronic Financial Receipt)
Summary
The online unified management and approval of seals facilitate the precise implementation of internal seal centralized control system, comprehensively simplify the stamping procedures of various businesses, and improve office efficiency. In the future, more than 50 localized service teams across the country will continue to provide localized services to various institutions of Jingce Electronics. Through deep integration with Jingce Electronics' OA and HRM systems, we will expand online business signing scenarios and make electronic signature application solutions truly fit customers' actual business signing scenarios.
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