Xiangyang Good Neighbor Chain Supermarket (hereinafter referred to as Xiangyang Good Neighbor) has introduced contract lock electronic signatures, integrated pan micro OA and ERP software, and signed "purchase contracts" online with more than 4000 suppliers nationwide, promoting automatic stamping of "purchase expense orders".

Launching electronic signatures, building a "contract" digital signing platform, and continuously improving the efficiency of supermarket material procurement:

Xiangyang Good Neighbor is a well-known retail enterprise in Hubei Province. Since its establishment in 1999, it has four main industries: Good Neighbor Chain Supermarket, Yuehuoli Chain Supermarket, Tiantianfu Chain Supermarket, and Yuehui Shopping Plaza, with more than 100 self operated chain stores spread across the country. Xiangyang Good Neighbor Supermarket has over 20000 varieties of products and thousands of suppliers across the country. In daily procurement, there are large quantities of purchase contracts and expense bills to be signed, and offline signing and stamping have become a major pain point in Xiangyang Good Neighbor's procurement management transformation. ① Due to the lack of electronic signature capabilities in existing OA and ERP software, the signing stage can only print paper contracts and send them to suppliers nationwide for signing, which takes 5-10 days and delays procurement. There are over 4000 suppliers nationwide, and tens of thousands of contracts and expense bills are generated annually due to procurement. The high costs of paper, express delivery, and labor are difficult to optimize.

③   Purchase contracts and document data are kept offline, and business information cannot be shared. Not only does it require a lot of effort to verify the consistency between paper documents and business system data during production, but after signing, it also needs to be scanned and uploaded one by one, which is labor-intensive and prone to errors. Once there is a need to modify contract data during the signing process, one must be busy signing the invalidation statement while also drafting and mailing a new contract to the supplier, which is costly and time-consuming. As an important purchase payment voucher, the expense sheet is related to subsequent reconciliation and payment progress. Paper expense sheets can only be manually created, printed, and stamped by the finance department in the ERP system, and the accuracy of data is difficult to guarantee. Paper documents are also prone to loss. To this end, Xiangyang Good Neighbor has chosen Contract Lock Electronic Signature to complete the electronic transformation of seals, and has built a nationwide unified electronic seal control center to solve the problem of multi store seal control. By integrating the company's existing pan micro OA and ERP systems, it has created a full chain digital signing platform for "online production, approval, internal stamping, supplier signing, archiving, and expense sheet stamping of procurement contracts".

(Contract lock electronic signature integrated with OA and ERP software); At present, the platform has fully covered three stores of "Xiangyang Good Neighbor Chain Supermarket, Hubei Tiantianfu Supermarket, and Yuehuoli Supermarket", enabling more than 4000 suppliers in Xiangyang Good Neighbor to sign online in batches nationwide. According to statistics, more than 640 external supplier enterprises have already achieved remote signing with Xiangyang Good Neighbor.

>> &For example:

1. Xiangyang Good Neighbor: Initiate a procurement contract signing process on Panwei OA, quickly approve, and complete internal stamping

(Initiate OA process)&bsp;

(Call the contract lock electronic signature page)

(Password verification, quick stamping)

2. External supplier: Check the signing invitation link on the mobile phone, verify the identity, and quickly sign and stamp.

  (Supplier Mobile Signature)

>> &Application effect:

1. The contract lock is integrated with the existing pan micro OA and ERP systems of Xiangyang Good Neighbor, providing electronic templates and electronic signature support to automatically send signed contracts and documents back to OA and ERP. Good Neighbor can view and download stamped files in a timely manner without switching platforms.

(Return to OA, download as needed)

2. The contract lock electronic signature system helps Xiangyang Good Neighbor automatically record contract operation traces, approve, view, download, and sign security standards through audit logs.

Currently, Xiangyang Good Neighbors has signed over 1000 purchase contracts through the Contract Lock electronic signature platform, eliminating the need for stores to travel back and forth to headquarters or multiple departments for stamping, completely eliminating paper and express delivery, and achieving a 20 fold increase in internal and external signing efficiency.

Summary

In the future, Contract Lock will continue to promote the online signing of personnel documents and sales contracts for Xiangyang Good Neighbors through convenient localized services, bridging the last link of electronic business processes and helping Xiangyang Good Neighbors accelerate their comprehensive digital transformation.

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