Customer Profile: Hailiang Group was established in 1989, with its management headquarters located in Binjiang District, Hangzhou City. The group currently has over 25000 employees and its industrial layout covers 12 countries and regions. Its marketing network radiates globally. In 2022, the group's operating revenue was 210.93 billion yuan (unaudited), and it has been listed on the Fortune Global 500 for four consecutive years and on the China Top 500 Enterprises for nineteen consecutive years, ranking 30th among the China Top 500 Private Enterprises. Hailiang Group, under its umbrella, has 21 production bases in Asia, America, and Europe, making it a benchmark and leading enterprise in the global copper tube and rod processing industry. Hailiang Education is also a benchmark for private basic education in China.
Requirement analysis:
① In the physical seal usage scenario of Hailiang Group, it is necessary to submit the seal usage process in the existing OA system, and then print and stamp offline. There is a disconnect between online and offline, making it impossible to monitor the use of physical seals. Mingkanghui Ecological Agriculture, a subsidiary of Hailiang Group, focuses on community fresh convenience stores as its core business and has developed into a group company that integrates agricultural product research, planting, breeding, aquaculture, processing, logistics, warehousing, and sales into a full industry chain operation. With the expansion of business, the signing volume is large, and offline signing can no longer meet the company's development plan. ③ Hailiang Group currently has over 25000 employees, spread all over the world. They sign personnel documents offline, which takes a long time and is inconvenient to sign. In combination with the government's initiative on electronic signing of labor contracts, Hailiang Group has decided to introduce electronic signatures. Hailiang Education was founded by Hailiang Group in 1995. Its subsidiaries cover 34 provinces and cities across the country, with over 100000 online teachers and students. Every year, there are a large number of signatures involving teachers and students, including teacher employment agreements, certification documents, student certificates, etc. I hope to optimize the signing process, improve signing efficiency, and save signing costs through the "OA+Electronic Signature" application.
Solution:
The contract lock integrates functions such as electronic signatures into Hailiang Group's existing pan micro OA, DingTalk, and archive systems through API integration interfaces. At the same time, it establishes a connection with SAP through pan micro and integrates business data, processes, and electronic signatures to provide electronic signature support for Hailiang Group's personnel, procurement, sales, franchise, and bidding businesses, helping to digitize the entire process of business approval, signing, and archiving.
Application scenarios:
Currently, contract locks have been promoted and applied at the headquarters and more than 100 branches of Hailiang Group. The signing scenarios cover various core businesses such as personnel, procurement, sales, franchising, and bidding. Electronic signatures and physical printing controls can be selected as needed.
Scenario 1: Electronic signature of personnel transfer documents
Contract lock electronic signature can provide API interface services to integrate the electronic signature function into the personnel process of Panwei OA, helping Hailiang Group establish an electronic signature process for personnel documents and achieve full digitalization of application approval signing archiving.
1. Signing of labor contract
Contract lock electronic signature system is integrated with Hailiang Group's Pan Micro OA system, opening up the "SAP recruitment information collection Pan Micro OA onboarding signing process electronic signature" channel, realizing the digitization of the entire process of onboarding application approval signing archiving, and comprehensively improving the efficiency of onboarding processing.
(Initiate signing process)
(Employee mobile signature)
2. Electronic signature for personnel certification
Through integration with Panwei OA, online signing services can be provided for various "on-the-job, income, resignation, etc." personnel certification documents of Hailiang Group. Employees can apply independently and stamp them after online approval, automatically generate PDF electronic certification documents, provide download services, and improve the efficiency of signing high-frequency documents such as certification.
Scenario 2: Electronic signature for procurement and sales business
Contract lock electronic signature system is integrated with Hailiang Group's pan micro OA system, opening up the "SAP business data pan micro OA process electronic signature" channel, realizing the digitalization of the entire process of online approval, signing, and archiving of procurement, sales, franchise and other contract documents. Scenario 3: Electronic Signature of Bidding Documents Based on temporary needs in some scenarios, Hailiang Hospital's institutional bidding business requires the use of electronic signatures. For security and efficiency considerations, UKey single signature tool is enabled for localized electronic signatures, making it easier for business personnel to quickly use the electronic signature desktop tool to complete the signing of bidding electronic documents.
Application Value:
By using electronic signature applications, the cost of signing paper, printing, and express delivery for various personnel procurement business can be completely eliminated. Printing and express delivery costs for one document are 30 yuan, and more than 12000 copies have been signed so far, saving 360000 yuan in direct costs.
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