Customer profile: YUAN TONG SU DI Co., Ltd. (hereinafter referred to as YUAN TONG SU DI) was founded on May 28, 2000, and has now developed into a comprehensive logistics service operator and supply chain integrator integrating express logistics, technology, aviation, finance, commerce and trade. In October 2016, YUAN TONG SU DI took the lead in listing in the industry (600233. SH). As of December 2020, YUAN TONG SU DI has more than 4600 branches, more than 70000 service outlets and terminal stores, 133 transfer centers of all kinds, and more than 450000 employees throughout the network. The express service network covers 31 provinces, autonomous regions and municipalities directly under the Central Government, and cities above the county level have basically achieved full coverage.
Demand analysis:
The General Office of the State Council has forwarded the Implementation Opinions on Further Reducing Logistics Costs from the National Development and Reform Commission and the Ministry of Transport, emphasizing the need to further promote logistics cost reduction and efficiency improvement. Solving the signing and stamping issues at the business chain end has become the key to the digitalization of YTO's various business processes: ① With a large number of franchisees, customers, and employees, various franchise cooperation, carrier docking, human resources, financial reconciliation, and other related business documents account for a high proportion of YTO's annual signing work.
② YTO Express has implemented full process tracking and control of the company, transfer center, franchisees, and express delivery operations with the help of an information management system, and has transformed post control of service quality into real-time control. At this time, the company's informationization and business development have put forward new requirements for document signing.
③ Offline storage of paper documents requires a lot of space and a large amount of storage and organization work. YTO requires a lot of manpower and material resources to organize and archive files, and there are security risks associated with storing paper documents. The logistics industry has high requirements for the timeliness of goods circulation, and offline contract signing is time-consuming and inefficient, seriously reducing the operational efficiency of YTO Express business. Therefore, new requirements have been put forward for document signing methods.
Solution:
Contract Lock Electronic Signature System, based on YTO's existing OA collaborative management platform, can share electronic signature applications with OA through integration and docking, instantly synchronize signing status and signing document information, quickly open up business document information channels, and use a comprehensive mobile seal platform to enable YTO to control the entire process information of various signing documents in the OA system. Currently, through the unified seal control cloud platform of contract lock, YTO has digitized all seal information, managed and authorized its use online, allowing the group headquarters and 28 branches to achieve fast signing on the OA platform. In the future, through continuous pilot popularization, it will continue to cover the daily business of hundreds of branch offices.
Application scenarios:
At present, YTO's OA collaborative office platform has gradually achieved various online stamping scenarios such as "internal document stamping and mutual signing" by integrating electronic signatures. Introducing electronic signatures, the documents to be signed can be directly uploaded and approved through the corresponding process, and the stamping can be completed immediately. The signing status is updated synchronously, completely changing the cumbersome docking process of "manual review, express delivery, invisible progress, queuing for stamping/signing, and paper signing" in YTO's past signing.
For example:
① YTO initiates the signing process in the OA process
② The approver uses electronic seals and signatures online
Nowadays, more and more business contracts of YTO are adopting legal and convenient electronic contracts, including "franchisee contracts, sales contracts, financial documents, air freight contracts, leasing contracts, engineering construction contracts, human resources service contracts, financial investment contracts, consulting/auditing/testing/certification service contracts, and other general contracts", all of which have fully implemented electronic seals for various daily business documents.
Application value: The application of electronic signatures not only recovers the time and cost wasted due to the cumbersome turnover of paper signatures, but also provides full process "identity authentication, document verification, and judicial certification" services for contract locks. It can effectively ensure the security of online signing for various business transactions of YTO, ensuring that every electronic document has the same legal effect as paper documents.
Help YTO's major subsidiaries achieve transparency in their business operations, assign comprehensive responsibility to individuals, prevent potential risks such as carrot stamps, denials, and non recognition of accounts, and enhance business security. Fully release the labor, time, and paper costs brought by the hundreds of thousands of documents produced annually by YTO, and implement the goal of improving quality and efficiency.
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